Personal Assistant Job Vacancy

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Personal Assistant

Our client an FMCG company based in Nairobi is looking for a Personal assistant who will be reporting to the Managing Director, the successful candidate should have basic knowledge in managerial and executive status and will be responsible for the following:

Responsibilities

Management of their directors' time and scheduling it
Diary management
Co-ordination of all demands to achieve the maximum effectiveness of the Director’s day.
Operating in direct support of their director in the operation of his/her duties.
Management of flow of incoming calls through to the director.
Screening of clients and visitors to see the director
Check emails and replying to them including review of official documentation,
Making all ticketing and visa applications for any travels for the seniors.
Scheduling reservations and booking travel and meetings
From time to time act as proxy for the executive, representing him/her in meetings or official business communications.
Filing of all official documents on behalf of the company.
Preparation of minutes of all the company meetings as well as dispatch of the same.
Ensuring that clients have received satisfactory services, as well as keeping a good relationship with all clients.
Required Qualifications

The candidate must posses the following:

Must be at least 27 years and above, posses a minimum of a business related degree or diploma as added advantage,
3 yrs experience in similar position or department and above preferred,

Competency in computer application and

Excellent communication skills.

If you meet the above requirements then please send your letter of Application and Resume with three referees to info @ swifthr.org.

Only the shortlisted candidates will be contacted