Grant Officer – National Post
Location information: Somaliland
Save the Children is the world's largest independent Children’s organization, making immediate and long-lasting improvements to children's lives in over 120 countries worldwide. Save the Children is made up of 27 member organizations across the globe. Through Unified Presence, Save the Children aims to create a stronger voice for children by unifying the operations in all countries where more than one Save the Children Member organizations operates. This will result in one organization at the national level in each country and a unified programme delivery structure for all Save the Children Alliance Members.
Save the Children has a long history of engagement in Somalia and has been working in Somalia and Somaliland for the past 40 years. Save the Children has a unified presence in Somalia and Somaliland since January 2010 and is working in the thematic areas of education (including skills training for youth), child survival (health, nutrition & livelihood), protection and emergency responses. Save the children has an operation in Somaliland, Puntland and South Central Somalia.
This Job Profile relates to Grant Officer Position at Save the Children country office in Hargeisa, which will support all its operations in three geographical locations, Somaliland, Puntland and Central South Somalia.
Therefore; Save the Children is seeking applications from qualified Somalia/Somaliland nationals to fill the following position based in Hargeisa.
VACANT POST
1. Grant Officer – National Post in Hargeisa
Save the Children is an equal opportunities employer and highly encourages women to apply. Save the Children is committed to supporting performance based career progression for female employees. The following are additional benefits which would apply to successful female candidates:
1. 14 weeks maternity leave subject to certain length of service conditions
2. Defendant home care allowance where applicable
3. Health care allowance
4. 30 days of annual leave excluding weekends [Fridays]
Applications should be forwarded to: vacancies@scsom.org
Latest date for receiving applications is on Monday 28th Feb 2011, 15:00 pm, only short listed candidates will be contacted.
JOB PURPOSE
The purpose of this post is to ensure Save the Children Alliance programme in the North adheres to all its grant management obligations internally within Save the Children and externally with donors. The position will also function as a key liaison with all the Save the Children Donors and support point for the Save the Children in relation to grant management.
Key accountabilities
1. Ensure all grant management systems are consistent with global Save the Children procedures in the North.
2. Assist Grants Manager in the preparation of high quality donor financial reports.
3. Check the correctness of payment vouchers from the field offices and consortium partners.
4. Assist Grants Manager in the coordination of budget realignment requests going to the donors.
5. Create, maintain and close donor grant files and ensure that the Grants Management filing system is maintained in accordance with established grant management protocols and that all grant documentation is properly filed therein.
6. In conjunction with the Grants manager to support programme staff in the preparation of high quality proposals and budgets to ensure that the donor's requirements are met.
7. Carry out autonomous field checks and visits to support and build capacities of the Field Finance teams and Consortium partners in the North.
8. Help in putting together audit and liquidation documents.
9. Maintain an up-to-date compendium of donor profile and budget-lines, accessing information from the Programme Funding Unit and external sources and informing Senior Managers of funding opportunities.
10. Together with the Grants Manager ensure adequate internal control systems are in place and all procurement procedures are consistently implemented to effectively utilise grants and all Save the Children assets.
11. Together with the Finance and Grants Manager, ensure that scheme of delegations are adhered to across the North programme.
12. Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies.
13. Carry out the responsibilities of the role in a way which reflects Save the Children's commitment to safeguarding children in accordance the Child Protection Policy.
Child Safeguarding
• As an employee of Save the Children you are required to comply with the practice and principles as stated in Save the Children’s Child Safeguarding Policy either in the course of your employment or in your private life. By signing the Declaration of Acceptance Form and the general Code of Conduct.
• Actions undertaken solely, or participated in by you, which seriously contravene the principles of this policy either in the course of employment or in your private life, may be considered to be gross misconduct, [constituting automatic dismissal] depending on the facts of the case.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, the Code of Conduct, Health and safety, fraud, whistle blowing, equal opportunities and other relevant policies
Working contacts
External: Donors, non-governmental organisations, partner agencies
Internal: Close daily contact with the Finance and Grants Manager, Grants Manager, budget holders and finance staff in the field, as well as the Regional Managers and other staff in Somalia/Somaliland, and the CD and DCD. Regular contact with the Regional Finance Manager and HQ Programme Funding Unit.
Person specification:
• BComm Accounting Degree (or equivalent certification and experience)
• Significant experience in financial monitoring, budgetary systems and controls with strong analytical skills
• Experience in staff management, supervision and training
• Knowledge and experience of financial computer applications, including accounting packages and spreadsheets
• Significant experience of managing grants and finances of a large emergency programme with a variety of funding sources
• Knowledge of donor financial policies and guidelines
• Ability to work with, support and interpret financial reports to staff with limited financial skills
• Good personal organisational skills, including time management, team work and ability to meet deadlines and work under pressure
• Good communication and interpersonal skills and ability to work as part of a team
• Willingness to travel to field offices and work in difficult environment from time to time
• Ability to work within a multicultural setting
• Sense of humour
• This position is open only to Somali nationals.
Desirable
• Experience of working in a busy NGO environment
• Basic knowledge of IT
• Medium Microsoft Excel skills
Code of Conduct
Because Save the Children's work is based on deeply held values and principles, it is essential that our commitment to children's rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.
Save the Children is the world's largest independent Children’s organization, making immediate and long-lasting improvements to children's lives in over 120 countries worldwide. Save the Children is made up of 27 member organizations across the globe. Through Unified Presence, Save the Children aims to create a stronger voice for children by unifying the operations in all countries where more than one Save the Children Member organizations operates. This will result in one organization at the national level in each country and a unified programme delivery structure for all Save the Children Alliance Members.
Save the Children has a long history of engagement in Somalia and has been working in Somalia and Somaliland for the past 40 years. Save the Children has a unified presence in Somalia and Somaliland since January 2010 and is working in the thematic areas of education (including skills training for youth), child survival (health, nutrition & livelihood), protection and emergency responses. Save the children has an operation in Somaliland, Puntland and South Central Somalia.
This Job Profile relates to Grant Officer Position at Save the Children country office in Hargeisa, which will support all its operations in three geographical locations, Somaliland, Puntland and Central South Somalia.
Therefore; Save the Children is seeking applications from qualified Somalia/Somaliland nationals to fill the following position based in Hargeisa.
VACANT POST
1. Grant Officer – National Post in Hargeisa
Save the Children is an equal opportunities employer and highly encourages women to apply. Save the Children is committed to supporting performance based career progression for female employees. The following are additional benefits which would apply to successful female candidates:
1. 14 weeks maternity leave subject to certain length of service conditions
2. Defendant home care allowance where applicable
3. Health care allowance
4. 30 days of annual leave excluding weekends [Fridays]
Applications should be forwarded to: vacancies@scsom.org
Latest date for receiving applications is on Monday 28th Feb 2011, 15:00 pm, only short listed candidates will be contacted.
JOB PURPOSE
The purpose of this post is to ensure Save the Children Alliance programme in the North adheres to all its grant management obligations internally within Save the Children and externally with donors. The position will also function as a key liaison with all the Save the Children Donors and support point for the Save the Children in relation to grant management.
Key accountabilities
1. Ensure all grant management systems are consistent with global Save the Children procedures in the North.
2. Assist Grants Manager in the preparation of high quality donor financial reports.
3. Check the correctness of payment vouchers from the field offices and consortium partners.
4. Assist Grants Manager in the coordination of budget realignment requests going to the donors.
5. Create, maintain and close donor grant files and ensure that the Grants Management filing system is maintained in accordance with established grant management protocols and that all grant documentation is properly filed therein.
6. In conjunction with the Grants manager to support programme staff in the preparation of high quality proposals and budgets to ensure that the donor's requirements are met.
7. Carry out autonomous field checks and visits to support and build capacities of the Field Finance teams and Consortium partners in the North.
8. Help in putting together audit and liquidation documents.
9. Maintain an up-to-date compendium of donor profile and budget-lines, accessing information from the Programme Funding Unit and external sources and informing Senior Managers of funding opportunities.
10. Together with the Grants Manager ensure adequate internal control systems are in place and all procurement procedures are consistently implemented to effectively utilise grants and all Save the Children assets.
11. Together with the Finance and Grants Manager, ensure that scheme of delegations are adhered to across the North programme.
12. Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies.
13. Carry out the responsibilities of the role in a way which reflects Save the Children's commitment to safeguarding children in accordance the Child Protection Policy.
Child Safeguarding
• As an employee of Save the Children you are required to comply with the practice and principles as stated in Save the Children’s Child Safeguarding Policy either in the course of your employment or in your private life. By signing the Declaration of Acceptance Form and the general Code of Conduct.
• Actions undertaken solely, or participated in by you, which seriously contravene the principles of this policy either in the course of employment or in your private life, may be considered to be gross misconduct, [constituting automatic dismissal] depending on the facts of the case.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, the Code of Conduct, Health and safety, fraud, whistle blowing, equal opportunities and other relevant policies
Working contacts
External: Donors, non-governmental organisations, partner agencies
Internal: Close daily contact with the Finance and Grants Manager, Grants Manager, budget holders and finance staff in the field, as well as the Regional Managers and other staff in Somalia/Somaliland, and the CD and DCD. Regular contact with the Regional Finance Manager and HQ Programme Funding Unit.
Person specification:
• BComm Accounting Degree (or equivalent certification and experience)
• Significant experience in financial monitoring, budgetary systems and controls with strong analytical skills
• Experience in staff management, supervision and training
• Knowledge and experience of financial computer applications, including accounting packages and spreadsheets
• Significant experience of managing grants and finances of a large emergency programme with a variety of funding sources
• Knowledge of donor financial policies and guidelines
• Ability to work with, support and interpret financial reports to staff with limited financial skills
• Good personal organisational skills, including time management, team work and ability to meet deadlines and work under pressure
• Good communication and interpersonal skills and ability to work as part of a team
• Willingness to travel to field offices and work in difficult environment from time to time
• Ability to work within a multicultural setting
• Sense of humour
• This position is open only to Somali nationals.
Desirable
• Experience of working in a busy NGO environment
• Basic knowledge of IT
• Medium Microsoft Excel skills
Code of Conduct
Because Save the Children's work is based on deeply held values and principles, it is essential that our commitment to children's rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.
How to apply
vacancies@scsom.org
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