Society Administrator (Half Time Position)

ECCO - the European CanCer Organisation

Brussels, Belgium

As the Society Administrator you will provide administrative support to the ESSO Co-ordinator in the management of the ESSO administration, mainly but not exclusively, as regards its membership, website and educational activities.

You have a first experience with office & administration tasks, of 2 years in an international environment, and can prove your excellent administrative and computer skills. Good communicator and very well organised, you are a team player, you speak and write English at very good level and are willing to travel on a limited scale (within Europe).

JOB OBJECTIVE

• To provide administrative support to the ESSO Co-ordinator in the management of the ESSO Office, mainly but not exclusively, as regards its membership, website and educational activities (half time position)

MAIN RESPONSIBILITIES

Main tasks will include:

Day-to-day running of the ESSO office:

• Administer incoming calls, faxes, e-mails and mails;
• Answer general queries;
• Provide administrative support for the various meetings of the society (organise travels, accommodation, catering, venue, compile supporting papers);

Membership:

• Answer enquiries regarding membership;
• Send out membership renewals;
• Organise payment of membership fees;
• Liaise with the national member societies regarding membership lists;
• Maintain the membership database;
• Manage Journal subscriptions (print and/or online).

Website:

• Update the website;
• Liaise with the IT consultant as regards website maintenance;

Educational events (courses, fellowships; examination):

• Answer enquiries and send application forms;
• Compile applications;
• Inform selected candidates;
• Assist in the logistics of the event: organize travel, accommodation, venue, catering;
• Update the calendar of events;
• Maintain databases of participants, fellows, centers/institutes;
• Compile evaluation forms and prepare evaluation reports;
• Attend events as appropriate;

DESCRIPTIONS OF THE RELATIONSHIPS

• Reporting to the ESSO Co-ordinator

SKILL SPECIFICATIONS

• A first experience of 2 years with office & administration tasks
• Service mind-set
• Multi-task oriented
• Capacity to interact and build relations with a multi-cultural members/stakeholder/staff environment
• Detailed minded and well organised
• Willing to travel on limited scale

Interested? Please email your CV and motivation letter for the attention of Mr. Michel Ballieu michel.ballieu@ecco-org.eu