ADMINISTRATION & FINANCE REGIONAL COORDINATOR

1. THE RECRUITING ORGANISM GERES - Groupe Energies Renouvelables, Environnement et Solidarités - is a French non-profit NGO created in 1976 after the first Oil Shock. Environmental conservation, climate change mitigation and adaptation, reducing energy poverty, and improving livelihood of the poor are the main focus areas for GERES. GERES teams are particularly involved in the implementation - in partnership with the communities and local stakeholders - of engineering solutions for development. Today, 200 staff members work on 50 innovative and sustainable development projects in France and 12 developing countries. GERES continues its structuring with the creation of 4 regional divisions: West Africa (existing), South East Asia (existing), Himalayas & Central Asia (setting up) and Euro-Mediterranean (project).

GERES Central Asia is specialised in continental and mountainous climate areas. Implemented since the early eighties in the North of India, GERES develops activities in Afghanistan since 2002 and in Mongolia and Tajikistan since 2010, and has had short term projects in Kyrgyzstan, Nepal, Tibet and China (Qinghai). In 2013, GERES Central Asia counts over 30 employees (7 expatriates) and an annual budget of 1.8 million Euros.

GERES Central Asia works on the following thematic: ● Introduction of bioclimatic concept through passive solar energy and energy efficiency techniques for domestic housing and public building. ● Income generating activities development in agriculture (counter-season greenhouse cultivation, crop selling staggering with small scale storage) ● Innovative technical solution development (heating stove, cooking stove…) ● Climate change adaptation…

GERES Central Asia is currently building its Regional Coordination Team in Dushanbe, Tajikistan, and is thus looking for its Regional Administration & Finance Coordinator.

1. OBJECTIVES AND TASKS The Administration & Finance Coordinator assists the Regional Director “Central Asia & Himalayas” on all administrative and financial aspects related to the regional office and the GERES offices in the region: in Tajikistan, Afghanistan, Mongolia, India and other countries where GERES may initiate projects.

S/he reports directly to the Regional Director“Central Asia & Himalayas”and collaborates directly with:

• GERES administrative staff (either national or expatriates) in each country office
• GERES Country Directors and Project Managers
• Administration & Finance Department of GERES Headquarters

S/he will be based in Dushanbe, and should expect several trips to the GERES offices in the region.

S/he will be responsible for ensuring sound financial and administrative management for the regional office as well as in support to the GERES offices in the region.

The Administration & Finance Coordinator’s objectives are:

1. To structure the financial and administrative operations at regional level
2. To train and support the Administration& Finance managers in each country
3. To ensure the reliability of the financial information reported to donors and to HQ

His/her main tasks can be summarized as follows: Coordination Regional set-up: • Develops regional tools and harmonizes administrative and financial procedures in country offices • Trains and supports national Administration and Finance managers in each country

Financial Controlling: • Reviews and consolidates the monthly accounting reports sent by country offices, ensures their reliability and reports them to HQ • Follows budgets, supports the HQ process of drafting financial reports for donors, ensures the compliance with commitments to donors • Assists the Regional Director in drafting financial proposals and revising budgets, in collaboration with HQ and Project Managers • In close collaboration with HQ Administration & Finance department, conducts occasional internal audit assignments

Cash-flow Management: • Consolidates the fundraising needs in the region and liaises with HQ fundraising staff • Ensures an effective cash-flow management, provides forecasts to HQ, consolidates country needs and sends wire requests to HQ • Supports country offices with their cash management, supervises bank accounts in each country, ensures anticipated wire requests and controls cash reconciliations

Administration& Logistics: • Provides support and functional supervision to the country administrative teams (local and/or expats) : training, support, design and implementation of tools and procedures • Ensures the proper implementation of purchase procedures in the country offices • Ensures Knowledge Management and Capitalization on administrative processes with HQ • Participates in defining the necessary means (HR, logistics, financial) for the proper implementation of projects

Human Resources: • Ensures the compliance of each office with local regulations on employment related issues (visas, registration, taxes…)

Regional Office • Liaises with external institutions (Government, Banks, Tax departments, Chartered Accountant...) regarding financial & legal matters • Advises and assists in all tasks related to contractual commitment of the organization: registration of the organisation, leave and license agreements, etc.

1. CANDIDATE PROFILE Education : Degree in Business Administration, Finance, or Accounting. Experience : 2 years minimum in a similar position, preferably in cross-cultural relief and/or development projects Experience with public donors obligations, more particularly EU Experience in internal control, audit or accounting

Languages : Fluent in English and French mandatory Local languages (Dari/Farsi, Russian) would be appreciated Computer skills : Strong computer literacy with perfect command of MS Office, and more specifically Excel Personal skills : - Highly organized with an aptitude for working in a start-up environment. This means being able to take on multiple projects, prioritize, work independently, manage time to meet deadlines

• Very motivated by challenges
• Responsive, dynamic, analytical mind
• Knowledge of Islamic environment and Central Asia context would be appreciated.
• Ability to travel to remote areas
• CONDITIONS Status: CDDU (French expatriate contract) Duration: 18 Months, renewable Start date: As soon as possible Gross monthly salary: 1700 € to 2000€ according to experience Living Allowance: €300 per month Other Benefits: Health and repatriation insurance; yearly round-trip to home country Location: Dushanbe (Tajikistan) with frequent visits in Central Asia region (Afghanistan, Mongolia, India...) Living conditions: Mountainous climate (warm in summer, cold in winter)

How to apply:

Contact: GERES HR department To apply: Please send resume and cover letter by mail torecrutement@geres.eu (Please do not call) Reference to specify: Admin GCA Web site:http://www.geres.eu/