Office Assistant

IICD Foundation is a Dutch based NGO active in the field of ICT4Health, ICT4Education, ICT4Economic Development and ICT4Water and Climate Resilience. IICD is the lead in the Dutch MFS2 Alliance, Connect4Change.

IICD is specialised in information and communication technology (ICT) as a tool for development and is active in Africa and Latin America. We bring about technical and social innovations that create and enhance development opportunities in education, health, economic development, and water and climate resilience. For maximum impact we work closely with partners from the public, private and non-profit sectors. More information about IICD can be found at http://annualreport.iicd.org and www.iicd.org

To reinforce our Central Services Team we are looking for an:

Office Assistant

The Office Assistant is a key figure at our office in The Hague and is responsible for a great variety of front- and back office activities. The office assistant provides overall support to all our staff and is able to create a homely feeling in our office.

Summary of key responsibilities:

• Execute front office tasks such as answering IICD's phone, receiving visitors, distributing and taking care of the office correspondence;
• Take a leading role in planning updates and changes to building decoration, facilities, machinery and health of plants to ensure a good IICD look and feel;
• Order and coordinate office supplies, including stationary, business cards and forms;
• Set up and keep key internal staff information up-to-date such as: telephone list, secretary manual and contacts database;
• Keep the IICD library and brochures shelves stocked with needed books and brochures, applying and monitoring our documentation system;
• Coordinate travel arrangements for duty travel including facilities, hotel and flight bookings as well as visa requirements for all staff;
• Support all teams with needed administrative or coordination activities;
• Support IICD's HR department with basic administrative tasks such as: coordination of staff introduction, management of the vacancy mailbox and keeping the HR manuals up-to-date;
• Provide assistance for events organised by IICD.

Must haves:

• MBO+ Degree in Administration / Management Assistant / Secretary;
• At least three years of experience in a similar position;
• Fluent in English and Dutch; French and Spanish are a plus;
• Good communication and listening skills;
• Self-motivated and enthusiastic;
• Able to work in a busy office environment that demands high levels of concentration and multi-tasking abilities.

We offer:

• Competent work environment with room for personal development and initiative;

• International and dynamic working environment.

To apply please email your Cover Letter mentioning your availability plus CV to:

Mrs F. Alvarez (Sr. HR Adviser) at vacancy@iicd.org

For more information concerning the position, please contact:

Mrs F. Alvarez +31 (0)70- 311 73 11

Closing date:

March 31st 2014