Grant Management Specialist, Nigeria OVC Program

Grant Management Specialist, Nigeria OVC Program Nigeria Position Summary: Pact seeks a Grant Management Specialist (GMS) for a USAID Orphans and Vulnerable Children (OVC) umbrella grants program in Nigeria. Recruitment is contingent upon successful award of the project. The OVC program will focus on service delivery including: food and nutrition services, health services, economic strengthening services, shelter and care services, psychosocial support services, education/learning services and protection services. The Grant Management Specialist is responsible for managing and coordinating the complex grants portfolio. S/he will serve as an expert for the planning, implementation and evaluation of grant applications and provide guidance on cooperative agreements, cost-share agreements, participating agreements, collection agreements, and memoranda of understanding. The successful candidate with negotiate grants and review all reimbursement requests for appropriateness, and ensure that awardees are in compliance with established administrative and financial policies, procedures, and sound business practices. Following awards, the GMS will provide post-award administration including monitoring all phases of grant agreements and close-out, including assessment of technical progress and performance. This position require knowledge and skill in applying analytical and evaluative techniques to the identification and resolution of grants administration issues and knowledge of laws, regulations, agency policy, precedent cases, and other requirements that affect grant program administration.

The range of tasks will cover pre-award to close-out as outlined below.

Specific Duties and Responsibilities:

I. Pre-Award

a) Work with Chief of Party and senior managers to select grantees for award. This will include conducting pre-award assessments to determine the responsibility of prospective grantees using Pact’s assessment tool. b) Make determinations of risk profiles of prospective grantees and recommend appropriate approaches to mitigate the risks identified, including the development of special award conditions. c) In addition to pre-award assessments, the GMS will also be responsible for the following pre-award tasks: i. Selection of the proper award instrument ii. Cost analysis and budget negotiations iii. Preparation of negotiation memoranda iv. Complete submission of award documents for approval by the Pact’s HQ Grants and Contracts (G&C/HQ) department.

II. Post-Award

a) Provide technical assistance to staff and grantees on administrative policies and procedures for grants management, as well as other initiatives of regional grant advisors: • Pact’s grants management policies and procedures • Policies and procedures for procurement under subgrants • Interpretation of regulations (22 CFR 226, 22 CFR 228, OMB Circular A-110 and A-122, ADS chapters, etc.) • Preparation of solicitations (RFA, APS) • Simplified grants • Modifications • Grantee monitoring b) Verify obligated funding available and data reported in the subgrant matrix for each project. c) Collect and maintain complete documentation of submission/transmittal of reports that are specific to grants under prime awards. • Inventory of property in grantees’ custody • VAT reports of grantees • Audit reports of grantees • Other deliverables (programmatic and financial) of grantees d) Work with G&C/HQ to obtain prior approvals and waivers from clients required for administration of specific grants. e) Monitor compliance with special award conditions by grantees. f) Conduct investigations to resolve contractual issues/problems/disputes arising from grants and make recommendations to the country representative and/or Director of Grants & Contracts for resolution. g) Routinely monitor the maintenance and control of the archive of grants. h) Ensure the final disposition of property acquired by grantee.

III. Procurement Under Grants

a) Prepare and/or review documentation (selection, choice of instrument) of purchase orders and contracts financed under grants. b) Verify obligated funding available for purchase orders and contracts. c) Verify completion and payment of final invoice.

IV. Training and Other Technical Assistance

a) Contribute to the development and delivery of training in grants management in the field. b) Contribute to substantive discussions in the Grants Community of Practice.

Qualifications:

• Demonstrated solid knowledge of various donor regulations applicable to grants administration. • Strong analytical skills to successfully perform financial reviews and other forms of quantitative analyses. • Effective written and oral communications skills that are essential to building relationships with donors, host country counterparts, and partner organizations. • Ability to exercise sound business judgment to wisely prioritize and successfully perform multiple and complex tasks. • Highly organized and able to develop and streamline systems for efficient conduct of day-to-day tasks. • Proficiency in word processing, spreadsheets and database skills. • Knowledge of local languages a plus. • Ability and willingness to travel. • Flexibility to live and work outside Abuja, potentially in Kaduna or Enugu. • Fluent English language skills, both written and spoken. • Nigerian candidates strongly encouraged to apply.

Education and Experience Requirements:

• Bachelors Degree in business, finance or a related field, or equivalent work experience required. • Five (5) years experience managing the award and administration of subgrants funded by USAID or international donors. • Strong knowledge of OMB Circular A-110, A-122, and A-133; 22 CFR 226; and 22 CFR 228; will be subject to testing. • Strong knowledge of donor auditing requirements and demonstrated ability to exercise financial oversight of grant programs. • Experience with OVC development programming. • Minimum 2 years developing country work experience required, Nigeria experience preferred. .

To apply please visit Pact’s website and view our current openings: http://www.pactworld.org/cs/job_openings_list.