International expert in Institutional Capacity Building & planning reforms

In view of the the further development of its activities the BTC is currently looking for a (m/f):

International expert in Institutional Capacity Building and planning reforms – Vietnam To support the governance projects of the Bilateral cooperation in Vietnam at central and decentralized level

REF: VIE/07/33B

Location: Hanoi (Vietnam) with frequent travel to provinces & districts Duration of contract: Initial contract period of 18 months with possibility of extension based on budget availability; Monthly Salary package: between 5171,49 euro and 7212,06 euro (this includes the gross monthly salary and the expat benefits: hardship allowance and expat allowance). The salary is calculated, depending on the composition of the family and the number of years of relevant experience.

Projects:

The general and specific objectives of the SPR & PORIS project are very much related.

SPR’s general objective is: Pro-poor economic growth and sustainable development through the establishment of a new approach to sub-national delivery of goods and services and policy making. While the general objective of PORIS reads: To promote pro-poor socio-economic development through support to public administration reform at provincial, district and commune level.

The specific objective of the SPR project is: Service delivery improved through strengthening capacity of the national and sub-national government to plan, finance and monitor/evaluate pro-poor and pro-growth policies and interventions. While the PORIS projects specific objective is: Strengthen the institutional capacities of local governments in decentralized development planning, budgeting, monitoring and evaluation, implementation and public service delivery in accordance with PAR objectives.

Project activities started for SPR in November 2008 and for PORIS on the 3rd of September 2009, with the specific agreements ending on the 29th of October 2013 and the 2nd of September 2014 respectively.

Both projects are implemented under the modality of national execution, which implies that the daily management is the responsibility of the Vietnamese partner institutions, but with a role for the technical assistant to advise BTC representation on approvals of work plans and reports and in PORIS to approve expenditures above an agreed threshold.

Both projects have a limited budget for management by the BTC to assure the technical support and external audits and evaluations of the program.

At the start of the PORIS program, the project steering committees of both projects approved the principle of sharing one international technical advisor for both programs.

Position

The technical assistant will have a double function; on the one hand she/he will be representing BTC in the projects. On the other hand, he/she will be supporting projects as technical advisor for the implementation. In his/her role of representing BTC and linking with BTC Representation, he/she will follow-up and support the day-to-day management the project implementation, assure that BTC can correctly and timely assume its responsibilities by correctly planning BTC inputs (financial and technical), liaise with the representation and other technical assistants who will give inputs in the project, participate in the coordination meetings for projects/programmes of BTC, assure that reporting requirements of BTC are fulfilled, assure reporting towards the PMU’s & PSC’s of BTC managed support; assure that the M&E and auditing is performed in time and according to the BTC standards, assure a positive working atmosphere with the PMU’s, Ministry and the provincial and district and commune authorities and actively participate in the strategic reflections for projects implementation. As technical advisor to the project management and partner institutions in charge of the implementation, he/she will support the project directors actively in Project implementation. The Technical assistant will have to provide overall technical supervision to the projects as well as to ensure integration of the various technical assistance envisaged during the project. S/he will be the main technical reference point of the project and have the overall technical responsibility for ensuring the projects deliver their outputs. S/he will pay special attention to institutionalisation of project activities within the partner institutions. S/he will coordinate and provide technical support to the various technical assistance inputs. H/she will be accountable and report to the BTC Res. Rep.

More specifically h/she will perform the following tasks:

I. As BTC TA in charge of managing the BTC managed budget lines and supporting the partner institutions in managing the NEX components: In this function, the TA will work under the authority of the Resident Representative and assume the following tasks · Oversee the project activities which are managed by the partner institution, but supported by the project; · Provide support to the PMU’s and national experts in delivering day to day project activities; · Write the quarterly and annual reports required by BTC’s internal procedure, based on the PMU’s progress reports; · Report to the PMU’s and PSC progress on implementation for the BTC managed budget and activities; · Coordinate with the PMU’s the preparation of project work plans; · Support BTC representation in the financial management of the Belgian contribution to the projects; · Prepare the financial planning and tender planning for the BTC managed budget in close collaboration with the Representation; · Coordinate and facilitate the financial audit for the Belgian contribution; · Develop tender documents for BTC managed tenders (administrative and technical specifications); Prepare or assist in preparing tender evaluation reports, contracts, contract liquidations. · Supervise and participate in the contracting of international and local technical consultancy in close collaboration with the PMU and BTC representation; · Participate in the monitoring and evaluation of the Project implementation: follow-up that all M&E activities are implemented in time, propose ToR to BTC RR & HQ, follow-up M&E missions, analyse and consolidate monitoring reports and prepare recommendations to the PMU/PSC; · Contribute to the preparation of the contents and agenda of the PSC meetings; · Assist the PD’s to act as a secretary of the PSC; · Participate in coordination meetings of BTC projects in the same sector; · Ensure close collaboration with the Belgian PARROC project in Hau Giang province working on decentralized PPB. · Ensure close collaboration with the projects and programmes working on institutional development and strategic planning in the Water & Sanitation sector of the Belgian – Vietnamese cooperation and where needed support these programs in his/her field of expertise; · Participate in all relevant PMU meetings; · Any other duties requested by the BTC Res. Rep.

II. As Expert in Institutional Capacity Building & Planning Reform In this function, the TA will assume the following tasks

· Support actively the PMU’s in preparing the project workplans · Monitor the work of the projects from a technical point of view and support the development of an internal M&E system on project implementation progress · Contribute & review the periodic progress reports of the project · Provide technical guidance to the Project Steering Committee’s in their decision making process · Liaise with other “like-minded” donors and projects for incorporation of lessons learned & existing tools (including with projects working on planning in sectoral ministries and provinces) · Actively assist SPR in mobilising donors to participate in the Multi Donor Trust Fund for the role out of the capacity building program; · Act as a resource person in workshops and trainings · Contribute to the capitalization and dissemination of the lessons learned of the projects · Develop terms of reference for short term consultants · Provide guidance and monitor short term consultants and review their outputs · Contribute to : o Provide technical input to the task force on the preparation of the planning regulations, including by undertaking a review of the existing regulations related to planning and M&E and by bringing information on international experiences and practices o Contribute to the preparation and take part in the learning study tours as part of the legal framework preparation process as a resource person both in and outside of Vietnam o Preparation of the manual and guidelines on planning and M&E o Ensure linkages between planning and budgeting by closely following up the work on fiscal decentralization of MoF and with the WB o Facilitate and contribute to the review and assessment of the current curricula on planning in selected major training institutions o Follow up and technically supervise the preparation of the roster of training institutions o Establish the planning help line for sub national governments o Take part in the training workshops for local training institutions as trainers o Liaise with ongoing planning support project for the use of the manual and guidelines o Monitor the work of the training institutions o Monitor and take part in the supply driven CD exercise o Contribute to the preparation of the establishment of the demand driven CD facility, including in the preparation of the criteria for accessing the facility o Take part in the assessment of the request for support from the CD facility

Qualifications:

· Ten years of experience in public sector capacity building & reform of which a substantial part related to local government planning and budgeting · Master degree in public administration or related field · Strong skills in dealing with complex and sensitive working environments · Strong oral and written English · Flexibility and adaptability · Working experience in Asia and Vietnam experience are an asset.

Interested?

Please apply not later than 21 july 2011, through our web site www.btcctb.org. Use our Standard CV and a letter of motivation to apply. You can find the model of our Standard CV on the page Jobs of our website. If you have any additional question, don’t hesitate to contact us at 02/505 37 90.