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Payroll Manager

4:14:00 PM

National Democratic Institute (NDI) seeks a Payroll Manager to play a pivotal role in overseeing and executing all aspects of payroll and payroll-related matters for the Institute. The Payroll Manager will manage the overall payroll function and facilitate submission processes, as well as carry out detailed payroll tasks and larger initiatives related to payroll reporting and processing. This position is based in Washington, DC and reports to and supports the Controller in the management of the payroll function.

Responsibilities:

  • Manages, prepares and submits bi-weekly staff payroll & tax reports; ensures the accuracy and timeliness of adjustments and transmissions.
  • Initiates timely and accurate preparation, finalization and submission of periodic, quarterly and annual tax reports.
  • Generates standardized and ad hoc reports for problem analysis, conducts independent analysis of data to draw appropriate conclusions, and synthesizes the data for effective presentation to appropriate audiences.
  • Manages preparation and timely filing of Form W2s.
  • Reviews and approves wires and related journal entries for Third Country Nationals payments.
  • Monitors and adjusts employee leave balances via bi-weekly time sheets, reconciles balances to payroll system and maintains balances on a monthly basis.
  • Oversees and manages the current paper based and planned electronic timesheet system and related processes.
  • Reviews labor allocations and accurately reconciles to payroll system.
  • Oversees and maintains timely and accurate monthly reconciliations of general ledger payroll suspense accounts.
  • Provides outstanding payroll-related customer service to all employees. Communicates effectively and in a timely manner with employees at all levels regarding payroll, leave balance/accrual, and tax-related inquiries.
  • Assists Controller with supervision of General Accounting payroll team staff and associated processes.
  • Sustains current knowledge and skills in payroll administration processes and compliance and proactively communicates current and anticipated changes/trends to Controller.
  • Supports Controller in implementing, maintaining and improving “big picture” internal controls, operating processes, policies and procedures.
  • Regularly and proactively communicates to Controller payroll-related concerns, as well as analysis of the effect of inter-department processes on payroll matters.

Requirements:

  • Bachelors Degree in Accounting.
  • Minimum of eight (8) years of combined accounting and payroll processing experience required. Additional years of relevant work experience may be substituted for educational requirements on a one to one basis.
  • Experience with Lawson HRIS or another large in-house payroll system required.
  • Experience with an international nonprofit organization or international employees a plus.
  • Experience with a large general ledger software system, Deltek Costpoint a plus.
  • Experience with implementation and management of electronic timesheet systems a plus.
  • Demonstrated ability to read, analyze, interpret and accurately and consistently apply government and organization rules and policies.
  • Ability to analyze and interpret financial, payroll and benefits data.
  • Strong interpersonal skills to effectively interact with all levels of staff and vendors.
  • Ability to pay strict attention to detail and accuracy, to identify mistakes and correct appropriately prior to submission of work.
  • Ability to practice discretion and maintain confidentiality and security of all payroll records.
  • Demonstrated oral and written communications skills to effectively present detailed financial information to a variety of audiences and to respond to questions.
  • Ability to independently develop and implement effective strategies and tactics to address problems to accomplish assigned duties and positively impact institutional challenges.
  • Ability to work additional hours (evenings, weekends) to accomplish assigned duties, as well as during peak periods and deadline timeframes.
  • Proficiency in Microsoft Windows environment, particularly in using Excel and Word, as well as overall computer skills and working knowledge of email technology.
  • Fluency in oral and written English.

Please apply directly at:

http://hostedjobs.openhire.com/epostings/submit.cfm?fuseaction=app.dspjo...

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