Administrative Assistant (Exploration Group)

Barrick operates mines and advanced exploration and development projects on four continents, and holds large land positions on some of the most prolific and prospective mineral trends. Our vision is to be the world’s best gold mining company by operating in a safe, profitable and responsible manner

 

Administrative Assistant

 

Currently Barrick is search for Administrative Assistant to support the SVP Global Exploration and Toronto Exploration Department.

 

Responsibilities

•  Types and prepares correspondence, reports, and other documents as required
• Answers and screens telephone calls, responds to requests, redirects calls and takes messages
• Coordinates complex travel arrangements with travel department as required.  This includes arranging visas, flights, accommodation, transfers and preparation of detailed itineraries for Toronto / Montreal locations.
• Manages SVP’s calendar. 
• Arranges internal meetings, appointments and conference calls for department. 
• Organizes external meetings and all logistic, catering and audiovisual functions. Selects appropriate venue. (ie pre/post PDAC, etc)
• Maintains Exploration Directory, Whereabouts Lists and Exploration Calendar 
• Handles all mail and courier packages
• Handles expense claims, payments and reimbursements
• Establishes and maintains filing systems (paper based and electronic)
• Editor and Publisher of the Goldfinder
• Compilation of Monthly Report / Public Projects
• Special Projects as assigned
• Coordination of quarterly Exploration Health & Safety Meetings
• Foster Exploration team cohesiveness

Qualifications:

·         Previous administrative support

·         Ability to apply appropriate initiative, sensitivity and diplomacy in handling a wide range of inquiries and business situations

·         Ability to maintain confidentiality and act with tact and discretion at all times consistent with position

·         Excellent oral and written communication skills

·         Administrative and organizational skills – must be proactive & adaptable

·         Excellent computer skills with the ability to operate a variety of applications/programs

·         Ability to multi-task and work effectively under well under pressure

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