Safeguards Information Assistant
Position and Grade: | Safeguards Information Assistant (G-5) |
Organizational Unit: | Nuclear Fuel Cycle Analysis Section Division of Information ManagementDepartment of Safeguards |
Duty Station: | Vienna, Austria |
Issue Date: | 11 August 2014 |
Application Deadline: | 12 September 2014 |
Type of Appointment: | Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year |
CCOG codes: | 9Z99Z |
Organizational Setting |
The Department of Safeguards is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for some 180 States in accordance with their safeguards agreements. The safeguards activities are undertaken within a dynamic and technically challenging environment including advanced nuclear fuel cycle facilities and complemented by the political diversity of the countries. The Department of Safeguards consists of six Divisions: three Operations Divisions: A, B and C, for the implementation of verification activities around the world; three Technical Divisions: Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services; as well as two Offices: the Office of Safeguards Analytical Services and the Office of Information and Communication Services. The Division of Information Management comprises four Sections and provides the Department of Safeguards with data processing services, secure information distribution, information analysis and knowledge generation necessary to draw independent, impartial and soundly based safeguards conclusions. |
Main Purpose |
Under the supervision of the relevant Division/Section staff and of the Section Head, to contribute to the IAEA's overall objective to maintain and further develop an effective and efficient verification system by ensuring the production of quality documents in accordance with established policies and procedures and with quality standards, by supporting knowledge management through the effective organization of a technical and scientific reference repository and the maintenance of the Division's portal information pages, documents and management tools and by ensuring the successful convening of training events, technical meetings, and expert consultancies. |
Working Relationships |
Under the supervision of the Director and Section Head, the Safeguards Information Assistant works in a team on matters related to the preparation of safeguards technical reports, the effective management of technical and scientific reference documents, the maintenance of the Division's portal information pages, documents and management tools and the successful convening of training events, technical meetings, and expert consultancies, in accordance with established policies and procedures and with quality standards. In liaison with the Safeguards Training Section, the Division Section Heads and the Director, the Safeguards Information Assistant also ensures the function of Divisional Training Officer and processes all administrative actions related to the training of the Division's staff, from the nomination and prioritization of participants to the maintenance of the staff's training profiles and the documentation of their training needs. Under the supervision of the Section's Quality Management Officer and with the help of the Department's staff in charge of the Quality Management System, the Safeguards Information Assistant facilitates the management of QMS documentation; consolidates and organizes data and information to support the development of procedures and standards ensuring version control and publication; participates in the development and maintenance of a Knowledge Management platform as a mechanism for sharing best practices and institutional knowledge. |
Functions / Key Results Expected |
Document Management
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Knowledge, Skills and Abilities |
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Education, Experience and Language Skills |
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Remuneration |
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €41 947 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. |
How to Apply |
Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at https://personnel.iaea.org. External applicants are required to apply online athttp://recruitment.iaea.org. You can find more information about employment opportunities and working at the IAEA at http://www.iaea.org/About/Jobs. No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered. Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only.Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process. |
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. |
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