Administrative & Communication Assistant , Airport Regions Conference

Administrative and Communications AssistantARC Secretariat – Brussels

Who are we?

The Airport Regions Conference (ARC) is an association of regional and local authorities across Europe with an international airport situated within or near its territory.

The ARC brings together a wide range of expertise at the interface of air transport and local and regional policies. A common concern is to balance the economic benefits generated by the airports against their environmental impact, notably the effect on the quality of life of local residents.

Read more about us on our website at www.airportregions.org

Your role

In order to cover for the leave of absence of a staff member between November 2015 and September 2016 we are seeking to recruit a polyvalent employee to work within our Brussels Secretariat. The job will be twofold:

Administrative assistant

You will work on administrative and organisational issues, in order to relieve the tasks of the Secretary General and to ensure adequate quality to all materials distributed by the organisation. At all times you will be ensuring that all information released by the ARC is precise. You will be coordinating traveling of the staff, taking charge of the meetings in the office.

You will also be proof reading documents, checking printed materials, to-be-printed publications for mistakes or omissions and editing information on the website, and to organise the travelling of the staff.

These tasks would occupy 50% of your time approximately.

Communication Assistant

The second half of your time will be dedicated to providing support to our communication activities. The tasks include the updates of our website, maintenance of our distribution lists and lay outing documents. 

Your profile

We want to recruit a person with a passion for communication, and strong organisational skills and as importantly, a person with a sincere interest for our activities.  The person has to be dedicated, committed and reliable. An experience with local authorities, aviation or communication would be appreciated, but what truly matters is the ability to work responsibly, in a team and to know how and when to take initiatives.

We expect our recruit to:

• Be completely fluent in English, at least bilingual, if not with English as a mother tongue. Any other language is appreciated.
• Have an excellent command of the basic MS office software (Word, Excel, Outlook, Powerpoint)
• Have a proven experience with Indesign and the Adobe suite and have experience in producing quality documents.

Desired:

• Flexible and reliable team-player
• Experience of précis-writing would definitely be an asset
• Detailed-oriented and accurate
• Diplomacy & flexibility
• Knowledge of EU affairs

Employment details

The salary will depend upon experience and qualifications.  We offer a friendly and flexible working environment. The contract will be until September 2016. There might a possibility of renewal for the communication aspect. 

If you are interested, please send a letter of motivation and CV to info@airportregions.org, with the subject line “ARC Administrative Assistant 2015 Opening".  The deadline for applications is 20 September 2015.

We expect a large number of applications, hence we regret that we may not be able to answer on an individual basis.