Administrative/Finance Analyst, Local Government and Recovery Project (LGRP)

The Comprehensive Peace Agreement (CPA) signed in January 2005 represents a real opportunity for the Government of Southern Sudan (GoSS) to put into practice its stated vision for bottom-up, responsive and democratic governance. However, there are enormous challenges in terms of putting in place the functioning governance institutions that were destroyed by the longest war in Africa. The capacity in South Sudanese institutions can be described best as rudimentary, although they are starting to build slowly. It needs time to establish itself and develop and implement policies and legislation, as well as build new capacities; systems and structures require an open, representative and responsive civilian government. Its challenges are (i) construction/reconstruction of a devastated Southern Sudan (ii) the return and reintegration of up to an estimated 3-4 million people. (iii) the reintegration of thousands of ex-combatants (iv) the establishment of the basic rule of law and law enforcement (v) reconciliation between fractured and dislocated southern communities affected by generations of conflict (vi) the establishment of basic services in all sectors and all areas, and (vii) building a democratic governance system. UNDP Southern Sudan is one of the leading partners of the GoSS in the promotion of decentralized democratic good governance through its technical and programme assistance. The UNDP Governance Program is availed at three levels: GoSS, State and local governments or the counties. In partnership with the Local Government Board, UNDP is implementing the Local Government Recovery Programme with a focus on (i) formulating policies and guidelines for improved local governance, (ii) institutional strengthening of Counties to perform mandated functions, (iii) designing/implementing an incentive based grant allocation system to counties, CSOs/NGOs and (iv) increasing public knowledge and trust in local government. Under this Programme, the Local Government Board, the state ministries of local Government and law enforcement and the counties will receive technical support that will range from policy and legislation, gender, local government planning and budgeting, revenue and resource mobilization to small grant assistance to counties to design and implement community level policies. UNDP Southern Sudan proposes to recruit a Project Administrative/Finance Analyst, a national staff member, for the Local Government Recovery Programme, who will be located in Juba, specifically at the office of the Local Government Board (LGB). Under the overall supervision of the LGRP Project Manager/Deputy Programme Manager, the Admin/Finance Analyst shall undertake all the administrative and financial activities for the smooth implementation of the project.

Duties and Responsibilities

Summary of key functions: Administration; Finance Administration Assist the Project Manager/Deputy Project Manager in the day-to-day administration of the programme management unit; Organize, and administratively and logistically manage official events under the programme such as training events, consultation workshops, visits and development fora such as county planning and budgeting processes; Provide support to programme teams / consultants in the preparation of the necessary documentation for their travel, flight bookings, security, medical clearances, visas, claims for travel expenses and accommodation; Ensure the design, establishment and maintenance of professional and user-friendly records management system within the Project Management Unit (PMU); Ensure the maintenance of an efficient and user-friendly procurement and inventory management system within the PMU in line with established systems, and coordinate all procurement activities of the programme in consultation with the procurement unit; Facilitate and coordinate with the UNDP HR and Procurement Unit for timely recruitment of project staff and consultants. Ensure the efficient administration of their contracts and travel in accordance with UNDP DEX rules; Carry out other admin related duties as assigned by the LGRP Project Manager. Finance: Ensure the preparation of working advances and that all programme expenditures are properly recorded and advances accounted for appropriately and on time; Assist the programme manager in the preparation of budgets and budget revisions, expenditure control and monitoring of project expenditures in consultation with Governance/Rol Unit Finance Specialist; Facilitate the production of monthly, quarterly and annual project financial reports in consultation with the Governance Unit Finance Specialist; Support the process of any internal and external audits of the programme; Ensure budget management and expenditures in full compliance with UNDP financial rules.

Competencies

Corporate Competencies Demonstrates commitment to UNDP’s mission, vision and values; Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Functional Competencies Knowledge Management and Learning: Shares knowledge and experience; Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills. Leadership and Self-Management: Focuses on result for the client and responds positively to feedback; Consistently approaches work with energy and a positive, constructive attitude; Remains calm, in control and good humored even under pressure; Demonstrates openness to change and ability to manage complexities. Functional Competencies Good understanding of human resources management, and hands on experience in personnel is essential; Good command of MS office applications( including Word, Excel, Power point) MS Excel expertise is critical. Teamwork: Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity; Demonstrated ability to develop and maintain effective work relationships with counterparts.

Required Skills and Experience

Education: Masters in financial management or internationally recognized and reputable professional accounting qualification. Experience: At least 3 years of work experience in financial administration and accounting with government, non-governmental organizations and private sector; Hands on experience in project and/or office administration, procurement and events management in reputable organization; Project management experience within UNDP, especially as related to the ATLAS financial control system an asset; Hands on experience in the design, development and maintenance of financial management and internal control systems; Experience in auditing, particularly with a reputable organization. Language Requirements: Excellent command of written and spoken English.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Administrative/Finance Analyst, Local Government and Recovery Project (LGRP)