The Framework Team (FT) is an informal forum of 22 UN agencies, departments, funds and programmes that provides coordinated interagency support to RC/UNCTs in countries going through complex political transitions to take early action for conflict prevention. Through the Framework Team the UN departments/agencies can “Deliver as One” on the early prevention of potential violent conflicts. FT support will help the UNCT to develop a conflict prevention strategy with commensurate programming within the context of the UNDAF that will have multi-agency support from HQ.
The Framework Team (FT) Secretariat is seeking a Programme Associate, who – under the direct supervision of the Senior Secretary of the Framework Team (FT) (and the Secretary of the FT in the absence of the Senior Secretary) – will provide programme and administrative support services ensuring high quality, accuracy and consistency of work. The Secretariat is hosted by UNDP/BCPR and supports the 22 members of the Framework Team. |
Duties and Responsibilities |
Programme Support: - Provide administrative support for the FT Expert Reference Group, FT Plenary members and a number of inter-agency Country Working Groups (e.g. organizing meetings, note-taking, follow-up).
- Provide administrative and logistical support for workshops, orientations and trainings, and any other special events organized by the FT.
- Assist with backstopping of programme management for team members, draft minutes of meetings and draft brief summaries of meeting outcome and action points.
- Assist in preparation of reports, compilation of background materials, working papers and statistical data for various programme meetings/briefings.
- Assist in the production and dissemination of knowledge products and information-sharing to enhance conflict prevention skills and capacities for the Peace and Development Advisers and Conflict Prevention Community of Practice (CP CoP), relevant UNCTs and UN HQ staff.
- Manage the FT listserves such as the CP CoP; CP events database and film screening list, CP advertisement list.
- Assist in recruitment of short-term consultants for the Framework Team Secretariat as well as for the UN-EU Partnership on the Strengthening Capacities for the Sustainable Management of Land and Natural Resources.
- Assist in the establishment, management and uploading of information where Framework Team has a web presence including, BCPR website, Teamworks site and Peacebuilding Portal.
- Liaise with internal and external partners in the conceptualization and production of knowledge-sharing meetings such as the FT Brown Bag lunch series and the UN/Common Ground Conflict Resolution Community of Practice.
Financial Administration: - Preparation of non-PO vouchers for development projects.
- Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers. including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
- Making budget check for requisitions, POs and vouchers.
- Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
- Follow up with Programme Support and Operations Team and External Relations Team on status of contributions agreement; managing contributions in Atlas.
- Follow-up with donors for contributions as per contribution agreements and monitor the income and expenditures against funding and prepare financial reports for the FT donors.
Office Administration: - General administrative assistance including maintaining filing system.
- Travel arrangements, leave monitoring, preparation of unit calendars.
- Internet research in related technical areas.
Other Duties: - Perform other duties as and when required.
Impact of Results: The support of the Conflict Prevention/Programme Consultant will help ensure the smooth and effective operation of the Framework Team, including a well-managed budget and donor communication; timely and well-planned organization of meeting workshops, trainings, and other events; development of quality communications, notes and reports; up-to-date management of membership information. |
Competencies |
Corporate Competencies - Demonstrates commitment to UNDP’s mission, vision and values
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Excellent analytical and organizational skills.
- Timely and detail-oriented implementation of tasks.
Functional Competencies
Knowledge Management and Learning: - Shares knowledge and experience
- Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness: - Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/projects documentation, projects data entering, preparation of revisions, filing, provision of information.
- Ability to provide input to business processes re-engineering, implementation of new systems, including new IT based systems.
Leadership and Self-Management: - Focuses on result for the client and responds positively to feedback
- Consistently approaches work with initiative, energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure.
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Required Skills and Experience |
| Education: - Secondary Education preferably with knowledge of accounting and finance.
- University degree in international relations, conflict and/or crisis prevention, public administration, political science and social sciences desirable, but not required.
Experience: - Minimum 6 years of relevant administrative or programme experience is required at the national or international level.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- Experience in using ATLAS preferable.
Language: - Fluency in oral and written English is essential.
- Knowledge of other UN official languages is an asset.
Note: - Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
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| Click here for important information for US Permanent Residents ('Green Card' holders). |
| UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. |
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