PUBLIC INFORMATION ASSISTANT (G-5) UN Information Centre, Jakarta
Under the guidance of the Director of the UN Information Centre (UNIC), the Public Information Assistant will be responsible for the following duties:
• Provides general office support; responds to complex information requests and inquiries; processes, drafts and finalizes correspondence and other communications; sets up and maintains files/records, organizes meetings, monitors deadlines, etc.
• Manages, updates and further develops internal databases; updates web site, to include drafting and editing content; assists in design, development and maintenance of Internet applications; generates a variety of standard and non-standard statistical and other reports from various databases.
• Researches, compiles and presents basic information for use in the preparation and production of communications products/services.
• Coordinates media coverage of important events; liaises with news and publications agencies, public relations firms, etc. to provide advance notice of, and information on, upcoming meetings, briefings and special events and to ascertain coverage requirements.
• Participates in the planning and coordination of major exhibits; liaises with relevant UN partners; drafts and edits reports, production schedules, press releases and related texts, and correspondence related to the planning and production of exhibits.
• Ensures availability and appropriate packaging of products for distribution at special events, exhibits, conferences, media functions, etc.
• Provides translation from English to Bahasa Indonesia on key documents and statements, and is able to provide culturally-appropriate advice on communications efforts
• Performs other duties as assigned.
Competencies:
• Professionalism: Knowledge of internal policies, processes and procedures related to communication, production and dissemination of public information. Ability to research information from a variety of sources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Qualifications:
Education
High school diploma or equivalent. A university degree in Communications, International Relations, or related field is desirable.
Experience:
Minimum of five years of work experience in communications, public relations or journalism. Proven successful experience with communications in an international organization is desirable.
Language:
For the post advertised, fluency in oral and written English is required. Fluency in Bahasa Indonesia is required. Knowledge of another official United Nations language is an advantage.
Other Skills:
Good knowledge of the media landscape in Indonesia is required. Experience with communications campaigns is highly desirable. Familiarity with social media tools is desirable. Proven ability to multi-task required.
Disclaimer:
Please note that external candidates will be graded in accordance with the current recruitment guidelines. This means that external candidates may be recruited at a lower level than that of the advertised level of the post.
Applications:
Please send your curriculum vitae, signed UN P-11 form and any relevant certificates to UN Information Centre at:
TVA-PIA
c/o Mr. Michele Zaccheo
Director
United Nations Information Centre (UNIC)
Menara Thamrin Building, Floor 3 A
Jl. M.H. Thamrin kav. 3, Jakarta 10250
michele.zaccheo@unic.org
Date posted: 15 March 2012
Deadline for applications: 31 March 2012
Estimated start date: 1 May 2012, or as soon as possible, for an initial period of three months
Job Email id: michele.zaccheo(at)unic.org
• Provides general office support; responds to complex information requests and inquiries; processes, drafts and finalizes correspondence and other communications; sets up and maintains files/records, organizes meetings, monitors deadlines, etc.
• Manages, updates and further develops internal databases; updates web site, to include drafting and editing content; assists in design, development and maintenance of Internet applications; generates a variety of standard and non-standard statistical and other reports from various databases.
• Researches, compiles and presents basic information for use in the preparation and production of communications products/services.
• Coordinates media coverage of important events; liaises with news and publications agencies, public relations firms, etc. to provide advance notice of, and information on, upcoming meetings, briefings and special events and to ascertain coverage requirements.
• Participates in the planning and coordination of major exhibits; liaises with relevant UN partners; drafts and edits reports, production schedules, press releases and related texts, and correspondence related to the planning and production of exhibits.
• Ensures availability and appropriate packaging of products for distribution at special events, exhibits, conferences, media functions, etc.
• Provides translation from English to Bahasa Indonesia on key documents and statements, and is able to provide culturally-appropriate advice on communications efforts
• Performs other duties as assigned.
Competencies:
• Professionalism: Knowledge of internal policies, processes and procedures related to communication, production and dissemination of public information. Ability to research information from a variety of sources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Qualifications:
Education
High school diploma or equivalent. A university degree in Communications, International Relations, or related field is desirable.
Experience:
Minimum of five years of work experience in communications, public relations or journalism. Proven successful experience with communications in an international organization is desirable.
Language:
For the post advertised, fluency in oral and written English is required. Fluency in Bahasa Indonesia is required. Knowledge of another official United Nations language is an advantage.
Other Skills:
Good knowledge of the media landscape in Indonesia is required. Experience with communications campaigns is highly desirable. Familiarity with social media tools is desirable. Proven ability to multi-task required.
Disclaimer:
Please note that external candidates will be graded in accordance with the current recruitment guidelines. This means that external candidates may be recruited at a lower level than that of the advertised level of the post.
Applications:
Please send your curriculum vitae, signed UN P-11 form and any relevant certificates to UN Information Centre at:
TVA-PIA
c/o Mr. Michele Zaccheo
Director
United Nations Information Centre (UNIC)
Menara Thamrin Building, Floor 3 A
Jl. M.H. Thamrin kav. 3, Jakarta 10250
michele.zaccheo@unic.org
Date posted: 15 March 2012
Deadline for applications: 31 March 2012
Estimated start date: 1 May 2012, or as soon as possible, for an initial period of three months
Job Email id: michele.zaccheo(at)unic.org
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