Senior Officer, Planning and Accountability
Background
The
International Federation secretariat coordinates and supports the collective
efforts of the International Federation membership to better address the
increasing number of humanitarian challenges in the world. A key component of this is effective planning
and reporting, that informs partners and the wider world of the scope and
impact of the RC/RC Movement’s work, and promotes learning and advocacy in the
interests of vulnerable communities and the NS that support them.
Duties
applicable to all staff
1.
Actively work towards the achievement of the Secretariat’s goals.
2.
Abide by and work in accordance with the Red Cross/Red Crescent
principles.
3. Perform any
other work related duties and responsibilities that may be assigned by the line
manager.
Purpose:
To support National
Societies in the East Africa region and the regional representation in ensuring
that the elements of programme quality are considered, prioritized and
resourced in programme set up, development and learning processes and systems in
terms of appeals and reports by:
·
Supporting national societies and regional programme
staff in programme planning to ensure that elements needed for accurate
reporting are well in place with particular focus on monitoring of progress and
reporting on impact.
·
Finalizing narrative appeals and compiling narrative
reports as a major contribution to the mobilization of funds for the Federation
programmes.
·
To support and faciliate greater emphasis on outcomes,
impact and learning in programme reports thereby increasing the relevance of
reports to donors and the wider humanitarian community.
·
Promote and ensure donor compliance in reporting
Specific duties and responsibilities
Working
with the line manager to:
·
Support programme management in developing and
reviewing country and regional strategies, thematic plans and annual
operational plan development.
·
Support programme management with analysis of the key
challenges in quality programming and consistency with established standards. A
key focus of the role is ensuring that critical cross-cutting issues (alignment
with Millennium Development Goals and Hyogo Framework for Disaster Risk
Reduction; quality, accountability and learned, partnerships and civil society
engagement; Red Cross/Red Crescent collaboration; promoting gender equity and
diversity; risk identification and management)
·
Facilitate inter-sectoral planning and integration of
common strategies into programme planning processes, and harmonization of
various internal planning processes.
·
Compile accurate, regular, timely and consistent narrative
appeals and reports in standard formats for the Federation and for donors; compile
other reports and information materials as required both within and outside the
Red Cross Movement.
·
Support the documentation processes for the best practices and
lessons learnt based on programme approaches pertinent to the implementation of
relief and development interventions.
·
Work with national societies and provide technical support in
setting up and operationalizing appropriate internal and external planning and
reporting systems.
·
Ensure that delegates and staff submit regular, timely and
accurate narrative reports, including coordinating and providing appropriate
training and capacity building of all staff and delegates to fulfil their
responsibility for reporting, and to ensure high quality products.
·
Actively contribute during project planning meetings
with all programmes (regional, bilateral) to ensure that reporting on
activities will be impact-based and result-oriented, and reflect detailed log
frames and budgets of each programme.
·
Provide coordinated planning and reporting-related training
for National Society staff and Federation regional staff, and through them when
required, for the various networks and working groups they support (RC-NET,
etc.)
·
As a member of the Regional Disaster Response Task
Force, ensure proper planning and input of all reporting aspects during the
preparation of Emergency Appeals in close consultation with the Disaster
Management department (number and timing of operations updates, inclusion of
reporting support in the appeal budget etc).
·
Contribute to strengthening the Zones’s internal
system of accessing appeals and reports from the region in a regional
electronic data base in liaison with the IT department and the Regional
Reporting Unit.
·
Coordinate all planning and reporting issues with the
Zone Reporting Unit and the Regional Finance Unit for better harmonization of
the system in the field.
·
Improve the use of statistics, maps, photos, etc. in
reports and develop a specific filing/database system for easy retrieving of
materials by interested parties.
Required Qualifications
Education:
·
University degree in social sciences or related field
·
Further training in communications/journalism or related area.
Experience:
- Minimum of 5 years relevant
experience in written communication for an international enterprise.
- Strong interest in
humanitarian and development work.
- Minimum 1-year experience working in
organisational monitoring and evaluation.
- Knowledge of IFRC and National Society
operating environment.
Skills/Knowledge:
·
Strong background in report-writing and product delivery to tight
deadlines. Ability to write, edit and analyse complex reports
·
Sound background of social research methodologies, including a
highly developed analytical and communication skills and ability to assimilate
and process information for wide-ranging audiences
·
Excellent computer skills. (e.g. Microsoft Outlook, Word, Excel,
Adobe Acrobat). Ability to perform page-layout, incorporating text, photos and
other graphic elements for a printed page.
·
Excellent verbal and written communication skills in English
·
Sound understanding of basic project finance (e.g.
ability to explain variance between budgeted and actual expenditure).
·
Knowledge and commitment to Red Cross Red Crescent Fundamental
Principles, and ability to model those Principles in relationships with
colleagues and partners and translate them to development practice
·
Basic understanding of legal framework of humanitarian
operations, as well as gender, protection, social or human vulnerability issues
·
Excellent inter-personal skills and cultural
sensitivity.
Languages:
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Competencies:
·
Drive for results
·
Orientation to attention to detail. Teamwork
·
Strong time management and organisational
skills.
·
Self-motivated, with good judgment and
initiative
·
Able to work with and manage others under
stress sometimes with limited access to basic facilities.
·
Strong interpersonal skills and ability to
motivate colleagues to meet deadlines.
·
Able to prioritize and achieve results
through collaboration.
·
Must be flexible and adaptive to change.
·
Strong capacity to handle complex tasks
independently and as part of a team.
Submission of applications:
Applications
should be submitted by email to hr.eastafrica@ifrc.org; to be
received not later than December 14th
2012.
Kindly
note that due to large volumes of applications received:
1. Only
e-mail applications will be accepted
2. Received
applications will be short-listed on an on-gong basis
3. Due to
large volumes of applications only short listed candidates will be contacted
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