Human Resources & Office Assistant

Background

War Child works with children who, as a result of conflict, live with a combination of poverty, exclusion and insecurity. These children might include street children, child headed households, children conscripted into armed groups, and children who have been put in prison. Our mission is to support and strengthen their protective environments. We look forward to a world in which the lives of children are no longer torn apart by war. This is a vision that can only be realised through the collective actions of children themselves, communities and their leaders, organisations like War Child, governments and key decision makers.

Purpose of Role

The Human Resource & Office Assistant (volunteer) is ideal for applicants who are looking to develop their experience in Human Resources (HR) and administration within the charity sector.

Key Responsibilities / Deliverables

HR • Assist in updating and researching organisational HR policies and procedures where required. • Support Recruitment & Selection, including placing adverts, reference checks, offer letters, contracts etc. • Process DBS (Disclosure Barring Service) checks under War Child’s Child Protection Policy • Create and maintain staff folders and HR database • Ensure records for annual leave, other staff leave and sickness are kept up to date • Assist in collation and analysis of data for Equal Opportunities & Diversity purposes • Assist in quarterly collation of data for HR key performance indicators for reporting to Senior Management Team and Trustees • Support HR & Office Manager in responding to ad hoc HR queries from UK and International staff

Programmes • Assist with visas and travel arrangement bookings for UK and international staff. • Book and arrange inductions, travel, and pre-assignment medicals for newly recruited international staff.

IT • Support with general IT problems within the UK office and for overseas employees working remotely. • Set up new user accounts and maintain group and general accounts. • Ensure shared drive is well maintained, with systemised filing across the organisation

General office management • Audit and maintain office filing system • Assist HR & Office Manager with procurement and relationships with UK suppliers (e.g. recycling, security firm, couriers, taxis etc), reconciling information with UK accounts team on a regular basis • Manage general incoming mail and email, responding to and forwarding to the relevant person where necessary • Manage meeting bookings within UK office, and (for Senior Management Team and Trustees) external to UK office • Welcome visitors to War Child UK, making sure that they are comfortable and introduced to the relevant person • Perform other duties as may be required from time to time to support War Child UK, as requested by the HR & Office Manager or any member of the Senior Management Team

Terms & Conditions • This role will be a 4-6 month placement, working 3/4 days a week. • This role involves working in War Child’s offices in Kentish Town (NW5) • This is a voluntary position, with a lunch allowance of £5 per day, and travel costs provided (for travel within zones 1-6 of London transport network)

How to apply:

• Download the Application Pack from the War Child Website www.warchild.org.uk and complete the Application Form. Send it to erika@warchild.org.uk (Please note that individual CVs will not be accepted) • Due to limited resources War Child, HR will contact only the shortlisted candidates • The successful applicant will be expected to undergo a DBS check, and sign up to War Child’s Child Protection Policy. • All applicants must have the right to work in the UK. • Application deadline: Wednesday 26th February 2014 • Interviews will be held in w/c 3rd and 10th March 2014