Secretary & Administration Assistant

To provide comprehensive, effective and efficient secretarial administrative support services to the Deputy Director General and Director of Research.

 

 

Key Responsibilities

 

• Provide secretarial and administrative support to the Deputy Director General, Director of Research, and Administration and Operations Unit.
• Assist with the day to day office communication and distribution of incoming and outgoing mails by routing it to the appropriate personnel.
• Take meeting minutes and active follow-up on agreed actions items.
• Assist to schedule / coordinate internal appointments and business meetings.
• Prepare travel itineraries, logistic arrangements and related documentations.
• Draft routine correspondences and translate Bahasa Malaysia correspondences to English.
• Assist the Compliance and Administration Manager on BoT matters as appropriate.
• Co-ordinate budget and FTE activities for the Deputy Director General and Director of Research.
• Ensure file management and maintenance are done properly.
• Provide support to the procurement officer and administration executive as and when necessary.
• Assist in coordination of trainings, workshops, seminars and conferences.
• Other tasks as assigned from time to time.

 

Skills and Qualifications

 

• Bachelor Degree / Diploma in Business Administration / Communication / Secretarial or relevant field.
• Minimum 4-5 years’ working experience in relevant capacity, with a 2 years’ experience in dealing with senior and middle level management.
• Experience in dealing with sensitive and confidential correspondences and information.
• Advance skills in MS office applications and related software and database.
• Excellent interpersonal skills and able to work in a team-oriented multi-cultural environment.
• Ability to work with minimum supervision and within tight deadlines.
• Excellent verbal and written English communication skills.