American Embassy - Administrative Assistant (NAS)

Position: Administrative Assistant, FSN-9; FP-5 (steps 1 through 4)

Opening date: Wednesday, February 29, 2012

Closing date: Wednesday, March 14, 2012

Work hours : Full-time; 40 hours/week

Salary: *Ordinarily Resident (OR): R$ 66.274,00 p.a.

(Starting salary) (Position Grade: FSN-9)

*Not-Ordinarily Resident (NOR): US$ 50,043.00 p.a.

(Starting salary) (Position Grade: FP-5)

All ordinarily resident (OR) applicants (See appendix A) must have the required work and/or residency permits (Attached to the application) to be eligible for consideration.

The U.S. Embassy in Brasilia is seeking an individual for the position of Administrative Assistant in the Narcotics Affairs Section (NAS).

Basic Function of Position

Under the supervision of the NAS Director, the incumbent provides administrative support to the NAS which includes all procurement activities, personnel matters, reporting requirements, internal control verifications, verification/performance of translations and, other than financial, all other administrative/management tasks.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office. Contact 61-3312-7227 or 3312-7040.

Qualifications required

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Education: University degree in business administration or in any discipline related to the liberal arts or the social sciences is required.

Experience: responsible administrative, managerial, or financial field of experience is required.

Language: Level IV (Fluent) in both written and spoken English and Portuguese is required. Language proficiency will be tested.

Knowledge:

- Procurement regulations/laws, office procedures, administrative regulations;

- Program and grant activities, reporting requirements and related issues.

Skills and Abilities:

- Typing Level II (30-59wpm);

- To provide support to the NAS, creating a team centric and customer oriented service;

- Proficiency in computer skills (Excel, Word Perfect and Access (or any other database program). Testing may be conducted to determine qualifications.

Selection process

When fully qualified, U. S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

Additional selection criteria

1. Management will consider nepotism/conflict of interest, budget, continuity and residency status in determining successful candidacy.

2. Current employees serving a probationary period are not eligible to apply.

3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply. Please submit your most recent Employee Performance Report (EPR).

4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

To apply

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or

2. A current resume or curriculum vitae In English that provides the same information found on the UAE (see Appendix B). We will not/not accept any applications that are not submitted in English; or

3. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; plus

4. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

Submit application to

Email: brasilia_hr_cv@state.gov with vacancy title Administrative Assistant (NAS)

Point of contact

Human Resources Office - Cristina Guimarães
Address: Av. das Nações, SES 801, Lote 3, CEP: 70403-900, Brasília, DF.
Telephone: (61) 3312-7227 or 3312-7040 - Fax: (61) 3312-7641

Closing date for this position: Wednesday, March 14, 2012