Head of Mission-NORTH SYRIA
Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.
MAIN RESPONSABILITIES OF THE EXPATRIATE Under the direct responsibility and support of the Emergency Relief Department Desk Officer, you will be responsible for:
Ensuring the global coordination of the program implemented in your country (may it regards strategic, operational, human, material or financial aspects); Representing Handicap International towards institutional donors, local authorities and partners; Ensuring application and respect of logistics, accountability and financial procedures, based on the direct supervision and support of Administrative and Logistics Coordinators; Ensuring the operational management of the team placed under your responsibility (expatriate and national staff); Ensuring strategic programs development in accordance with humanitarian needs identified as well as financial opportunities to be raised in the frame of Handicap International’s mandate and expertise; Ensuring the security of the staff members, operations and means related to the program under your responsibility, in coordination with the designated field security officer; Ensuring the smooth integration of your country’s activities in a regional emergency strategy. Ensuring smooth and regular reporting activities by all member of the mission toward Head Quarters. Ensuring the smooth coordination with the Development and Mines Division
MAIN TASKS OF THE EXPATRIATE
Under the direct responsibility and support of the Emergency Relief Department Desk Officer and in link with the Emergency Regional Coordinator based in Beyrouth, you will be responsible for:
COUNTRY REPRESENTATION You are the main interlocutor of Handicap International towards local authorities, institutional donors, humanitarian actors and partners; You participate actively to coordination and information meetings (clusters, NGO coordination, etc.); You represent the organisation, its activities and programs during delegation visits; In coordination with the regional representative, you may respond to media solicitations.
STRATEGIC DEVELOPMENT OF THE PROGRAMS You regularly follow up humanitarian needs, donors strategies, financing opportunities into the region; You regularly update programs strategy suggestions for Handicap International in the country; You lead and/or organize assessment missions for the elaboration of new projects; You ensure proposal and reports writing (renewal of projects or new projects); You discuss proposal submitted towards potential donors and negotiate related budgets.
SUPERVISION AND MONITORING You ensure the coherence and the homogeneity of all projects under your responsibility (methodologies, indicators and results follow up); You organise and animate team coordination meetings as frequently as possible; You organize field visits on each operational base on a regular basis; You organize and animate workgroups on a regular basis with each project manager; You inform your desk officer of any relevant issue related to the project implementation; You ensure a monthly follow up of the projects impact indicators; You guarantee the respect of applicable logistics and administrative procedures through the supervision of the administrative and logistics coordinators; You are responsible for the monthly follow up of the budgets through management of the administrative coordinator; You are responsible for the transparency of acquisition, utilisation and follow up of all materials and equipments dedicated to the projects through management of the logistics coordinator; You are responsible for eligibility and goods utilisation of funds allocated to the projects.
SECURITY MANAGEMENT Update security plans in collaboration with the field security officer and Desk Manager as well as in link with the Development Division; Ensure the strict respect of any applicable security measures; Participate or ensure participation of the field security officers to interagency security meetings; Contribute to the regional geopolitical information update : intelligence, sources crossing, interagency sharing information; Coordinate implementation of any emergency security procedure (evacuation, hibernation, etc.) and ensure link with HQ in such cases.
TEAM MANAGEMENT You ensure strict application and respect of the General Terms and Conditions of engagement for expatriate staff of Handicap International. You can suggest to the desk officer precision/adaptation of certain rules taking into account the specific context of the mission (security, social life, breaks, etc.); You define, with each expatriate, his action plan and delay for reaching defined goals (IAP); You support and advise your team in the implementation of their IAP; You ensure feed back towards your team about issues potentially raised by them; You ensure a good communication – coordination – information level of each member of your team through regular coordination meetings (or other if needed); You are concerned and aware on the personal and professional evolution of each expatriate, and its development within the mission : individual interviews, oral and written evaluations; You ensure conflict resolution (personal and professional) within your team and inform your desk officer; You propose relevant needed adaptation to the organisational chart of the mission and contribute to its implementation (job descriptions, etc.), in collaboration with the expatriate team and the desk officer; You support expatriates in their national staff management: coordination meetings, individual interviews, etc.
DIRECT SUPERVISION OF INTERVENTION Supervise the logistics and administrative department in links with the Administrative and Logistics Coordinator; Supervise the implementation and the follow up of the activities and the partnerships from an administrative, operational and strategic point of view;
REPORTING You receive and take acknowledgment of technical sitreps sent by your team (administrative, logistics, and project technical sitreps); You write the missions monthly sitreps, and send them monthly to the emergency desk officer; You regularly update partners on the organisation activities (especially in relevant coordination meetings) and send activities reports when accurate; You regularly update donors on projects follow up (through contractual demanded or ad hoc reports); You regularly update Regional Representative, field offices and other HI departments on Emergency Division activities in your country (newsletter, activity report etc…) You provide the desk officer with a mission report and/or handover document at the end of your contract; Debriefing at HQ at the end of your mission (and during Home-Break). REGIONAL DEVELOPMENT OF THE MISSION Under the supervision of the Emergency Regional Coordinator for everything about Syria and the regional dimension of the mission: You contribute to regional strategic exercises You attend bimestrial regional workshop You facilitate the organization of sectorial regional workshops (log, admin, operational, technical) You report all information having a regional aspect to the regional representative You ensure a smooth information flow towards regional representation You update monthly reporting documents at coordination level. You may be asked to participate to regional external events, workshops, meetings.
Post a Comment