Tumurere Mu Muryango (TMM) Administrative and Finance Officer
UNITED NATIONS CHILDREN’ FUND
RWANDA COUNTRY OFFICE
VACANCY NOTICE NO. PER/VN/010/2014
RECRUITMENT OF AN ADMINISTRATIVE AND FINANCE OFFICER TO BE BASED IN THE NATIONAL COMMISSION FOR CHILDREN
The Office of United Nations Children's Fund (UNICEF) Rwanda is inviting applications from suitably qualified Rwandese nationals to fill the following vacancy:
TITLE : Tumurere Mu Muryango (TMM) Administrative and Finance Officer****
- **LEVEL
- N/A**
DURATION :
Two years renewable upon satisfactory performance
Two years renewable upon satisfactory performance
DUTY STATION : National Commission for Children (Kigali)
DATE OF ISSUE : 06/03/2014
DATE OF CLOSURE : 20/03/2014
Located in the National Commission for Children and within the delegated authority and the given organizational set-up, the TMM Administrative and Finance Officer will provide administrative and finance support to TMM programme.
KEY AREAS OF RESPONSIBILITY
Administration:
·
Maintain records, prepare documentation and correspondence and provide administrative support for Programme implementation including organization of meetings, workshops, missions, external visits and conferences.
Maintain records, prepare documentation and correspondence and provide administrative support for Programme implementation including organization of meetings, workshops, missions, external visits and conferences.
·
Search office files and records relating to a variety of topics for information and reference. Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, programme plans and general reference documents.
Search office files and records relating to a variety of topics for information and reference. Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, programme plans and general reference documents.
·
Prepare schedules, letters of invitation, registration forms and obtain relevant materials for meeting, workshops and conferences organized by the section ensuring photocopying, printing and procurement of supplies.
Prepare schedules, letters of invitation, registration forms and obtain relevant materials for meeting, workshops and conferences organized by the section ensuring photocopying, printing and procurement of supplies.
·
Prepare, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
Prepare, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
·
Arrange appointments for TMM team, receives visitors, place and screen telephone calls, respond to routine requests for information, and assist in making travel arrangements for TMM team as appropriate.
Arrange appointments for TMM team, receives visitors, place and screen telephone calls, respond to routine requests for information, and assist in making travel arrangements for TMM team as appropriate.
·
Maintain office records and reference files on various subjects.
Maintain office records and reference files on various subjects.
·
Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.
Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.
·
Make travel and hotel reservations, prepare travel orders and assemble information pertinent to the purpose of travel.
Make travel and hotel reservations, prepare travel orders and assemble information pertinent to the purpose of travel.
·
Perform other duties, as required by the supervisor and Programme Team from time to time.
Perform other duties, as required by the supervisor and Programme Team from time to time.
Finance/ Budget:
·
Monitor and control of the Programme budget.
Monitor and control of the Programme budget.
·
Retrieve information on costs of programme elements, and compile them in standardized and customized reports.
Retrieve information on costs of programme elements, and compile them in standardized and customized reports.
·
Provide information on accounts and availability of funds; issue revised sub-allotment; advise and update allotment lists.
Provide information on accounts and availability of funds; issue revised sub-allotment; advise and update allotment lists.
·
Maintain financial records and monitoring systems to record and reconcile expenditures, balance, payments, statements and other data for day-to-day transactions and reports, vouchers, etc.) and reconcile data for recurring or special reports.
Maintain financial records and monitoring systems to record and reconcile expenditures, balance, payments, statements and other data for day-to-day transactions and reports, vouchers, etc.) and reconcile data for recurring or special reports.
·
Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data
Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data
·
Compile information in computerized summarized reports to identify areas of over or under-expenditure.
Compile information in computerized summarized reports to identify areas of over or under-expenditure.
·
Check monthly expenditure reports, to ensure that charges are properly allocated and allotments are not exceeded. Ask programme team members and partners to clarify over-expenditures.
Check monthly expenditure reports, to ensure that charges are properly allocated and allotments are not exceeded. Ask programme team members and partners to clarify over-expenditures.
·
Prepare recurring reports as scheduled and special reports, as required for budget preparation, audits or other reasons.
Prepare recurring reports as scheduled and special reports, as required for budget preparation, audits or other reasons.
·
Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
·
Prepare detailed cost estimates, and participate in budget analysis and projects, as required.
Prepare detailed cost estimates, and participate in budget analysis and projects, as required.
·
Perform other duties, as required.
Perform other duties, as required.
MINIMUM QUALIFICATIONS AND EXPERIENCE
- **Education
**
•Completion of Bachelor’s degree in accounting, Finance or Management.
•Additional training in bookkeeping, budget management or accounting is desirable.
- **Work
Experience**
•At least five years of relevant experience in a finance position (absolute requirement) as well as in an administrative position. Project experience is an asset.
•Exposure to child protection is an added advantage.
3. **Skills and Abilities:**
•Ability to operate calculator or other machines used to maintain accounts.
•Ability to operate major computer equipment and programmes.
•Organization skills and attention to detail.
•Communication and inter-personal skills.
4. **Languages**
Good knowledge of English (including written English) and Fluency in Kinyarwanda. French is an added advantage.
How to apply:
Candidates meeting the above requirements may send their application: cover letter, P11 form, and CV torwajobs@unicef.org****
Post a Comment