| Job Detail | : | | Vacancy Announcement No: | HR/VA/2012/I/2181 | | Indicative Net Annual Salary: | AED 249,455 to 307,661 plus provident fund | | Duration of Appointment: | Two years, with possible extension | | Duty Station: | Abu Dhabi, United Arab Emirates | | Expected Date for Entry on Duty: | As soon as possible | IRENA is an inter-governmental organization, mandated by Governments worldwide to promote the widespread and increased adoption and sustainable use of all forms or renewable energy. In order to do so, IRENA will facilitate access to all relevant renewable energy information, including technical data, economic data and renewable resource potential data. IRENA will share experiences on best practices and lessons learned and regarding policy frameworks, capacity-building projects, available financial mechanisms and relevant technologies on renewable energy. The Division of Strategic Management and Executive Direction is responsible for providing the Secretariat with an efficient support in managing its human and financial resource and ensures effective and timely delivery of information technology, procurement and logistical services. Under the supervision of the Senior Communications Officer, the Communications Assistant provides support with the following tasks: -
Responding to internal and external queries for information, maintaining a log of all such requests; -
Responsible for maintenance of various databases and ensure timely updating of content -
Prepare the daily media news clippings; -
Provide support in all outreach functions; -
Provide support to IRENAs communications infrastructure such as mailing lists, media contacts, picture database, renewable energy event calendar, publications calendar/database, and sourcing materials; -
Ensure flow of information to media lists; -
Assist with compilation of information for production of IRENA materials ranging from newsletters to fact sheets; -
Assist Senior Communications Officer in reviewing and proofreading materials including articles, editorials, speeches, welcome addresses, statements, and press releases; -
Manage and maintain submission of paperwork for procurement processes, production of materials, and general communications needs; -
Provide support in ensuring timely updating of materials to IRENA website; -
Undertakes research as requested; -
Work closely with the Governing Services Office to ensure harmonization of outreach activities to governments and event management; -
Provide on-going support to the Office of the Director-General as required; -
Provide support to all units within IRENA, responding to requests, and collating information for communications purposes; -
Perform other tasks as assigned.
Competencies: Professionalism: Ability to perform a broad range of administrative functions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Accountability: Take ownership for all responsibilities and honour commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; support subordinates, provides oversight and takes ownership of delegated responsibilities and authorities; take personal responsibility for his/her own shortcomings and those of the work unit, where applicable; operates in compliance with organizational regulations and rules.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Qualifications Education: High school diploma or equivalent. Post-secondary education/courses in the area of communication or business administration would be an asset. Experience: Seven years of experience in communication support, executive management, and/or public information. Experience of working with intergovernmental processes and constituencies will be appreciated. Good knowledge of MS Office with emphasis in Word, Power Point, Excel and Outlook is necessary. Knowledge of other related professional tools is an advantage. Language: Excellent command of both written and spoken English and Arabic is required. Knowledge of French would be an asset. **** Qualified candidates must apply for the above mentioned vacancy on-line by submitting a complete and comprehensive CV and a letter of interest, including details of two professional references who will be contacted if their application is shortlisted. Please note that only candidates under serious consideration will be contacted for an interview and will receive notice of the final outcome of the selection process. |
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