Recruitment Assistant - Staff Planning & Recruitment Division Grade: GS-7 & GS-6

• Position title: Recruitment Assistant - Staff Planning & Recruitment Division
• Grade: GS-7 & GS-6
• Position N°: 50000457
• Reference: ADB/12/041
• Publication date: 15/03/2012
• Closing date: 30/03/2012

Objectives

The key objectives of this position are to assist with the recruitment of professional and support level staff for the Bank. The Recruitment Assistant will provide logistical and administrative support to the Staff Planning & Recruitment Division in the Human Resources Management Department.

Duties and responsibilities

The major duties involve the undertaking and carrying out of the various steps of the recruitment process from the time the prospective candidates are identified to the time of their assumption of duty. The incumbent will ensure a daily monitoring (follow-up) of the whole recruitment process for different positions.

Assistance to the recruitment process:

• Assist Recruitment Officer with candidate evaluation process (compiling tables on Excel sheets, follow up/tracking of evaluations with Evaluation Committee, obtaining signatures of documents).
• Assemble spreadsheets of rankings of short-listed candidates using advanced excel skills.
• In liaison with Senior Recruitment Clerk, make arrangements for interviews and provide feedback to Recruitment Officers on the following:
  • Sending interview invitations to candidates follow up on phone calls/fax messages to confirm candidate availability.
  • Make travel arrangements with appropriate services by requesting prepaid airline tickets, payments of perdiem, making hotel reservations and arranging protocol services with the General Secretariat of the Bank and assistance upon candidate arrival.
  • Confirm interview panel, prepare documentation for panel members and confirm interpretation services and make meeting rooms and coffee break reservations.
• Draft recruitment proposals in support of successful candidate for clearance by Recruitment Officers and submission to Director, CHRM, Vice President, CMVP and/or President.
• Follow up with Recruitment Officers on preparation of offer letter and send offers of employment to successful candidates and regret letters to the unsuccessful candidates.
• Prepare requests to universities/institutions for verification of diplomas/certificates for all candidates recommended for recruitment and assist with conducting reference checks of candidates’ former supervisors.
• Maintain database of recruitment process and list of assumption of duties.
• Prepare reports with updates on the status of recruitment of the positions through the IT recruitment tool (Taleo).
• Serve as focal point/communication liaison on information/inquiries with other Recruitment Teams and Office of Division Manager.

Participating in interviews:

• Attend interviews as secretary to the Interview Panel.
• Prepare interview report and circulate the report to panel members for signature.
• Ensure follow-up actions on offers made to candidates.

Administration of the work load:

• Follow assumption of duty process for newly recruited staff members, including:
  • Follow up on medical records — send results to Bank Medical Doctor for clearance;
  • Follow up on staff arrangements for new staff member and family;
  • Prepare requests for reimbursement expenses encountered by candidates / new staff members;
  • Follow up on process for arranging shipment of personal effects;
  • Maintain regular communication with the new staff member prior to assumption of duty regarding various inquiries and assist with transition issues, remaining customer-focused.
  • Welcome new staff members upon arrival and provide assistance with transition in collaboration with the Staff Training & Development Division (CHRM.3);
• Perform day-to-day office management; assistance to colleagues in the accomplishment of their tasks when required to further the goals of the division.
• Provide administrative support to Team Members/Recruitment Officers:
  • Coordinate leave among team members and keep Division Secretary informed;
  • Plan meetings and reserve conference rooms;
  • Data entry, order stationary and make photocopies.
• Perform other duties when required.

This Position Does Not Attract International Terms and Conditions
Incumbents of the post will be considered as local staff and will therefore not have international status

Selection Criteria

Including desirable skills, knowledge and experience

• Minimum of a Licence / Bachelor’s Degree or BAC+4 or Maîtrise or its equivalent in human resources management, business administration, commerce, administration or other related disciplines.
• A minimum of five (5) years (GS-7) and/or four (4) years (GS-6) of relevant practical working experience at levels of increasing responsibility, preferably in an international organization.
• Strong customer service skills, ability to perform various tasks, attention to detail and ability to work under pressure and within a multidisciplinary and multicultural team.
• A high sense of initiative, enthusiasm and good team spirit, good organizational and interpersonal skills are strongly desired.
• Ability to communicate orally and in writing in English and/or French with a working knowledge of the other language.
• Good knowledge of the use of standard software (Word, Excel, Access and Power Point). Knowledge of SAP or other systems would be an asset.
• Good knowledge of budgeting and planning are an asset.

Document download

Recruitment Assistant - Staff Planning & Recruitment Division (238 KB)

Apply online

Apply for this position

To apply for this position, you need to be national of one of AfDB member countries.

• Submitted by: Mohamed YOUSSOUF, Division Manager CHRM.1
• Approved by: Gemina O. ARCHER-DAVIES, Director, CHRM

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs