Executive Administrator - London (Maternity Cover)

Job number	4362BR
Job title	Executive Administrator - London (Maternity Cover)
Location/City	London
Appointment type	Fixed term
Job purpose and key deliverables	We have a great opportunity for an experienced Executive Administrator to support one of our Marketing Teams based at our Global Headquarters in London. This is a fixed term maternity contract. Accountabilities: Arranging and booking travel, accommodation and visit itineraries, including visas.  Process expense claims for managers ensuring they are reconciled and submitted in line with Company policy.  Verify all charges on invoices and pass for payment in line with Company procedures.    Raise Joiner, Mover and Leaver requests and liaising with relevant involved functions, such as IT and Facilities.  Arranging WebEx ’s (online conference), Telepresence and face-to-face meetings.  Act as the Records Coordinator for the team ensuring electronic and hard copy records are stored and filed according to the Workgroup policy.  Helping and providing support to the full team with BAT system problems and IT issues.  Coordinate conferences, seminars and workshops for BAT and Non-BAT personnel including sourcing venues, negotiating prices, assisting foreign delegates, creating multimedia presentations, invitations, agendas and packs as required.
Essential requirements	Proven track record of administrative experience.  Possess first class organisational skills with prioritisation and the ability to plan is vital.  Excellent interpersonal and relationship management skills with key stakeholders, especially team members and the agency at all levels.  Excellent IT skills.  Assertiveness skills with the capability of appropriately informing team members of all types of information.  Powerpoint presentation skills to create presentations for managers on an ad hoc basis.
Desirable requirements
Working at BAT	British American Tobacco is all about freedom of choice — whether it’s our people or our products. Combined with our entrepreneurial spirit, it’s what’s driven our phenomenal success.   We started trading tobacco over a hundred years ago. Today, we’re a multibillion dollar company with more than 200 brands in our portfolio. With robust positions in each of our regional markets, our future looks equally bright too. There’s no doubt our industry is controversial — we’re the first to admit that. But rest assured, we take a responsible approach to our trade. In each of our markets, we observe every local law regarding tobacco (in many cases going further through our own voluntary code). Not only that, we treat our farmers fairly, invest in the environment and help to sustain local communities. We also excel at developing our own people into leaders of the future. As a firm with a high-performance culture, we’ll expect a lot from you. But we’ll support you every step of the way to help you deliver. If you’re passionate and ambitious, rapid career progression is a reality here. And because we’re such a large firm (we employ more than 55,000 people worldwide), there are plenty of exciting opportunities for you to develop a truly extraordinary career.
Employing company	British-American Tobacco (Holdings) Ltd
Removal Date	13-Jun-2014