Secretary (Research)

Deadline: 27 October 2013 - Job Code: 3.3.08

The Organization of the Petroleum Exporting Countries (OPEC) has a vacancy based in Vienna, Austria, for a Secretary (Research) in its Data Services Department.

Main Responsibilities:

• Provides administrative and secretarial services such as recording, distributing and following up incoming requests and other communication; drafting and typing letters, memos, emails, reports and other documentation; proofreading documentation; updating and creating new templates for routine memos, forms, etc.; customizing various macros; maintaining files; keeping appointment schedules; preparing and following up requisition slips; preparing tax forms; keeping records of budgetary matters and checking invoices; photocopying.
• Scrutinizes electronic data subscriptions (OECD, IEA, IMF and Platt’s) and ensures that CD-ROMS, etc., are paid and received on time.
• Assists in resolving general computer problems and MS-Word Basic.
• Administers in-house computer training courses.
• Services meetings and carries out ad hoc tasks as assigned.

Requirements:

• Secondary School certificate plus special courses
• Three years of work experience

Skills and Knowledge:

• Office Administration
• MS Office
• Typing
• Communication skills
• Interpersonal skills
• Customer service orientation
• Initiative and integrity
• Proficiency in written and spoken English

Offer:

Commensurate remuneration package i.e. monthly basic salary of (€2,747 x 12 per year) with tax-free benefits and six-week annual leave.

Applications:

Applicants should kindly complete the “Application Form” which can be downloaded from our website (www.opec.org) and send it to:

OPEC
Finance & Human Resources Department
Helferstorferstrasse 17
A-1010 Vienna – Austriaor
Email: recruitment@opec.org

Online applicants should quote “Job Code 3.3.08” in the “Subject” field. An automatic reply will be sent to confirm the successful submission of the documents.

The deadline for receipt of applications is 27 October 2013. Acknowledgements will only be sent to short-listed candidates.