Project Management Coordinator H2020 Transport

General information

Organisation details INEA is an Executive Agency established by the European Commission to implement parts of EU funding programmes
for transport, energy and telecommunications:

• The Connecting Europe Facility (CEF): a key EU funding instrument supporting the development of high-performing, sustainable and interconnected Trans-European Networks in the fields of transport, energy and telecommunications.
• Horizon 2020: the EU's Research and Innovation programme supporting world-class science and technology. INEA is managing parts of the programme in the areas of transport and energy.

The Agency also manages a number of legacy projects supported by the TEN-T and Marco Polo programmes. INEA's mission is to provide its stakeholders with expertise and high-level programme management, whilst promoting synergies among programmes, in order to benefit economic growth and EU citizens.
Working environment
INEA has a multinational team of around 250 specialists in project management, finance, and engineering covering the fields of transport, energy and telecommunications.
The number of INEA staff is expected to grow significantly over the coming years. The purpose of this publication is therefore to set up a reserve list which will be used to cover these growing needs of the Agency.

INEA is based in Brussels and offers contemporary working environment, as well as numerous sports and social
activities.

More information on INEA
Website: http://ec.europa.eu/inea

Job details

• Country Belgium
• Publication start date 17/11/2017
• Publication end date 08/12/2017
• Profile Project Management - Project Management Coordinator
• Position title PROJECT MANAGEMENT COORDINATOR- H2020 - Transport
• Contract Temporary agent
• Grade AD5

Mission description Working in the Transport Research Unit of the Agency's Horizon 2020 Department the jobholder will coordinate the unit's specialist project management staff working on one or more clusters of projects, which cover fields such as: green vehicle technologies, aviation, urban mobility or intelligent transport systems. This includes providing staff with guidance relevant to the content and the management of the projects during their full life cycle. In addition, the job holder will be responsible for managing a portfolio of transport research and innovation projects. The jobholder will work closely with the Head of Unit, the Senior Project Managers in the unit, and a wider team of colleagues in the Agency and the European Commission. The exact field of work will be adjusted to the operational needs of the unit, the profile of the selected candidate and may result in a modification of the responsibilities of the Senior Project Managers.
Salary range > 50 K€
Tasks The mission of the job consists of two parts:
Coordination, management and planning

• Contribute to the definition of the unit's strategic and operational objectives in the relevant field field(s) and coordinate the available resources in order efficiently achieving these objectives.
• Ensure effective coordination and team leadership, provide technical and administrative guidance, provide feedback and control the quality of documents produced by the team members.
• Coordinate, monitor and manage the allocation of tasks to the team members' to ensure an optimal balance between workload and available resources.
• Ensure that all team members are sufficiently aware of the relevant administrative, policy and strategic aspects affecting their work.
• Report regularly to the Head of Unit on coordination, management and planning issues.

Administrative and technical management of projects

• Ensure the efficient implementation of the projects managed by the team members, in accordance with the Agency and the Horizon 2020 procedures and deadlines.
• Maintain an overview of the technical progress and financial expenditures of projects managed by the team members.
• Manage a limited number of Horizon 2020 projects and perform tasks related to all stages of the project management cycle, from the evaluation of proposals, preparation of grant agreements, monitoring of projects, assessment of technical and financial reports, initiate the subsequent payments, and reporting the project feedback to policy-makers in the Agency's parent DG's.
• Provide the necessary assurance on the legality and regularity of transactions, including conducting verifications when required.
• Represent the Agency, chair meetings and make public presentations on the Agency's work.
• Report regularly to the Head of Unit on administrative and technical management issues.

Interview period - from : 15/01/2018
Interview period : to 28/02/2018
Selection procedure Selection procedure (1/2)
A - Written tests (45 min)
a) Test in English comprising a series of multiple-choice questions to assess:

• your general knowledge about the Agency and related policies;
• your specific knowledge in the field of the post.

This test will be marked out of 10 (pass mark: 5)
Wrong answers in these tests will not receive negative marks. Each question is equally valued.
b) A case study in English which is designed to test:

• your knowledge in the field of the profile;
• your ability to understand, analyse and summarise;
• your drafting ability.

This test will be marked out of 30 (pass mark: 15).
Total time allowed for both tests: 45 minutes.
B – Oral test (30 min)
Interview with a selection board in English to assess:

• your suitability to carry out the duties of a Project Management Coordinator in the Horizon 2020 Transport unit;
• your knowledge and experience in the field of Project Management;
• your abilities in coordinating a team;
• your communication, inter-personal and problem-solving skills;
• your knowledge about the EU's transport, research and innovation, and digital policies;
• your motivation and your ability to adjust to working as a Temporary Agent in a multicultural environment.

This test will be marked out of 100 (pass mark: 50).
Both the oral and written tests will be combined on a total of 140. Pass mark: 91 out of 140.
Application procedure Selection procedure (2/2)
Candidates receiving at least the pass mark (91 out 140), all tests combined, will be included in the reserve list of
suitable candidates. Please note that inclusion in the reserve list does not guarantee recruitment.
Application procedure:
For applications to be valid, candidates must submit:

• a detailed curriculum vitae, in EU CV format ;
• a letter of motivation, including his/her views on the mission of the proposed position (2 pages maximum).

Please note that the motivation letter forms an essential basis for the pre-selection decision. Applications must only be sent through the recruitment online system.
Closing date:
Applications must be sent no later than 8th December 2017 midnight.
Supporting documents showing evidence of the provided information may be requested at a later stage. No document will be sent back to candidates.
Candidates are invited to apply in English to facilitate the selection process. In no circumstances should candidates approach the selection committee themselves, either directly or indirectly concerning this recruitment. The authority authorised to conclude contracts reserves itself the right to disqualify any candidate who disregards these instructions.
Appointment and conditions of employment

• The jobholder will be appointed on the basis of a shortlist proposed by the selection committee.
• The jobholder will be recruited as temporary agent, in function group AD5, pursuant to Article 2f of the Conditions of
• Employment of Other Servants of the European Communities (CEOS) of the new Staff Regulations which is into force since the 1st January 2014.
• The salaries of temporary agents are subject to a community tax deducted at source. They are exempt from national tax. The European institutions have their own social security and pension scheme. The basic monthly salary, before any deductions or allowances, at 1 July 2015 for grade AD5€, first step is 4,637.77€.
• The jobholder will serve a probation period of nine months.
• The initial contract will be for a duration of 2 years and may be renewed.
• The place of employment will be Brussels where the Agency has its activities.
• For reasons related to the Agency's operational requirements, the candidate will be required to be available at short notice.

For further information on the legal framework of temporary agents see the web site of the Directorate-General for
Human Resources and Security (DG HR) on the internet at
http://ec.europa.eu/civil_service/docs/toc100_en.pdf

Candidate criteria

Eligibility criteria A. Eligibility criteria

• A level of education which corresponds to completed university studies of at least three years attested by a diploma;
• Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another EU language to the extent necessary to perform his/her duties.

In addition, in order to be eligible, a candidate must:

• be a national of one of the Member States of the European Union;
• be entitled to his/her full rights as citizen;
• meet the appropriate character reference as to his/her suitability for the performance of his/her duties;
• have fulfilled any obligations imposed by the applicable laws concerning military service, and;
• be physically fit to perform the duties linked to the post.

Selection criteria Essential:

• At least 5 years of work experience in one of the fields of transport research and innovation managed by the Agency.
• At least 3 years of project management experience.
• Education in a relevant field of engineering, or a related domain relevant to the job.
• Proven ability to manage a team.
• Very good knowledge of English (written and spoken).

Advantageous:

• Additional relevant professional experience obtained conducting or managing transport research and innovation activities in one or more of the fields managed by the Agency, in a public research, educational or industrial organisation.
• Additional relevant professional experience in project management and the oversight of larger clusters of projects.
• Familiarity with the EU's transport, research and innovation, and digital policies.
• Knowledge about Horizon 2020 and its main operational processes.
• Experience in managing projects with an international dimension.
• Knowledge of other European Union languages, in particular German and/or French.

Personal qualities essential for the position (evaluated during the interview):

• High degree of organisational skills and ability to work under pressure.
• Good interpersonal and communication skills.
• Proven ability to work as a team member.
• Ability to appreciate and follow priorities.

The Agency will invite to an interview and written test phase the best candidates, with a maximum of 10 candidates
invited.
Languages English (Proficient C2)
Updates on the application process
An acknowledgement of receipt will be sent to all candidates by email to confirm the reception of their application.
All candidates will be informed in due time about the status of their application, i.e. whether they are invited for the selection phase described above or not. These notifications will be sent via email only. A candidate may request clarifications about the processing of his/her application by sending an email quoting the reference of the vacancy notice concerned, to the following address: INEA-HR-INFO@ec.europa.eu.

Equal opportunities, appeal procedure & data protection
The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation. A candidate who estimates that a mistake was made in the assessment of his/her profile may ask to have it reassessed by sending, within 15 calendar days of the date on the email notifying the rejection of his/her application, a request for review, quoting the number of the vacancy notice concerned to the Chairman of the Selection Committee to the following address: INEA-HR-INFO@ec.europa.eu The Selection Committee will re-examine the application and notify the candidate of its decision within 15 working days upon receipt of the request. The purpose of processing of the data submitted by candidates is to manage the applications in view of a possible preselection and recruitment at the INEA. The personal information requested from candidates will be processed in line with Regulation (EC) N°45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.