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Disbursement Assistant - Loans Disbursement Division

8:27:00 PM , ,
  • Grade: GS.08
  • Position N°: NA
  • Reference: ADB/11/040
  • Publication date: 08/04/2011
  • Closing date: 09/05/2011

Objectives

NA

Duties and responsibilities

Under the direct supervising of a Disbursement Officer the Incumbent is responsible for the first level approval of requests from borrowers for payments and plays a key role in ensuring the efficiency and accuracy of processing:

Disbursement Transaction Processing:

  • Analyze borrowers’ requests for disbursements and the supporting documentation to determine whether they comply with Bank’s policies and procedures.
  • Review and recommend changes to disbursement systems, policies and procedures to promote timeliness, accuracy and efficiency in processing while maintaining appropriate internal controls.
  • Draft clear and concise correspondence on disbursement-related issues.

Project Management:

  • Liaise with concerned departments and external stakeholders to resolve disbursement issues promptly.
  • Monitor borrowers’ utilization of special account funds, ensuring that the funds are properly accounted for and used in accordance with Bank procedures.
  • Participate in disbursement supervision missions with emphasis on application preparation and use of special accounts and statements of expenditure.
  • Contribute to improving efficiency of disbursement operations by ensuring that records and reports are properly maintained and updated at all times.
  • Participate in technical discussions and loan negotiations to ensure that disbursement arrangements are compliant with Bank Group disbursement policies.
  • Provide input on audit reviews, and monitor borrower compliance with audit findings

Capacity Building/Client Support

  • Participate in training of operational Bank staff and borrowers.
  • Participate in the design of materials for disbursement seminars.
  • Respond to questions regarding disbursement procedures.
  • Coach and mentor new Disbursement Assistants (DAs) on disbursement procedures.
  • Perform client support activities associated with the payment process

Departmental/Divisional Tasks

  • Participate in departmental/divisional task forces.
  • Identify issues relating to disbursement policies, procedures and guidelines and recommend actions or enhancements.
  • Undertake ad-hoc assignments at the discretion of the Division Manager.
  • Participate in the review of project documents such as Appraisal Reports, Country Strategy Papers, Project Completion Reports and provide input to supervisors.

This Position Does Not Attract International Terms and Conditions

(Incumbents of the post will be considered as local staff and will therefore not have international status)

Selection Criteria

Including desirable skills, knowledge and experience

  • A Bachelor’s degree or equivalent in Accounting. Membership to an internationally recognized professional accounting body would be an advantage.
  • At least 6 years experience in accounting preferably in a computerized environment of a large organization.
  • Good understanding of basic general accounting concepts and principles, and their application.
  • Analytical skills, with strong numerical ability, and attention to detail.
  • Good interpersonal and communication skills.
  • Fluency in English and/or French with a working knowledge of the other
  • Competent in the use of standard software (Word, Excel, Access, and Power Point). Knowledge of SAP will be an advantage

Document download

Disbursement Assistant - Loans Disbursement Division (283 KB)

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Apply for this position

To apply for this position, you need to be national of one of AfDB member countries.

  • Submitted by: Mohamed M. YOUSSOUF. Division Manager, CHRM.1
  • Approved by: Gemina Oluremi ARCHER-DAVIES , Director, CHRM

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs

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