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Events Management Officer

12:34:00 PM
  • Grade: PL-6
  • Position N°: 1123A
  • Reference: ADB/11/55
  • Publication date: 21/04/2011
  • Closing date: 10/05/2011

Objectives

NA

Duties and responsibilities

Under the supervision of the Secretary General, the incumbent will have the major role of assuring the logistical and physical aspects of meetings and conferences. He/She will, amongst other things :

  • Negotiate discounted rates and bulk services with service providers (hotels and restaurants etc.) for Bank-wide events on an annual basis;
  • Ensure the availability of catering services for all meetings organized by the department;
  • Prepare, elaborate and maintain menus for Bank-wide events;
  • Ensure proper standards in the delivery of catering services offered to the Bank;
  • Ensure proper standards in the delivery of events services to the Bank;
  • Participate in the timely planning of Bank-wide events;
  • Assist in ensuring proper seating arrangements in all Bank-wide events;
  • Assist in preparing meeting rooms, halls and venues for high level meetings organised by the Bank within or outside its Headquarters;
  • Proceed with the invoicing of services used during the different events organized by the department ;
  • Prepare a work programme in accordance with the established rules ; provide support and guidance towards the attainment of the set objectives and compliance with the quality norms for services provided by external bodies within the framework of Bank organised events;
  • Prepare, where necessary and in close collaboration with the Principal Conference Management Specialist, the technical specifications for the procurement of services needed for Bank-wide events.

Selection Criteria

Including desirable skills, knowledge and experience

  • At least a Master’s Degree or its equivalent in Management, Planning, Administration or other related discipline. Knowledge of Events management, menus and negotiating techniques will be an advantage.
  • Preferably a minimum of four (4) years of relevant practical experience in events management, planning and organization, three (3) of which should be in a comparable international institutions.
  • Good knowledge of Bank policies and business procedures.
  • Integrity, competence and ability to work in a team.
  • Excellent written and verbal communication skills in English and/or French with a working knowledge of the other language.
  • Competence in the use of Bank Standard software such as MS Outlook Word, Excel, PowerPoint.

Document download

Events Management Officer (48 KB)

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Apply for this position

To apply for this position, you need to be national of one of AfDB member countries.

  • Submitted by: Mohamed Mahdi YOUSSOUF, Division Manager, CHRM.1
  • Approved by: Gemina ARCHER-DAVIES, Director, CHRM

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs

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