Procurement Officer – UMB PACT Program

About the Organization

The University of Maryland, School of Medicine, and Institute for Human Virology (UMSOMIHV) in partnership with the University of Nairobi School of Medicine, Department of Clinical Medicine and Therapeutics (UoN) developed the Partnership for Advanced Care and Treatment (PACT) Project to implement a comprehensive HIV Prevention, Care and Treatment program.

The UMSOM-IHV operating as MGIC-Kenya would like to hire a competent procurement officer to bolster its procurement function.

Duties

The Procurement Officer will have the responsibility of:

• Procuring goods and services, calculating costs of orders
• Charging or forwarding invoices to appropriate accounts
• Preparing purchase orders and sending copies to suppliers as well as departments that make requests,
• Contacting suppliers to schedule or expedite deliveries, contacting suppliers to resolve missed or late deliveries and shortages,
• Tracking the status of requisitions, orders and contracts, and reviewing requisition orders to verify terminology, specifications and accuracy.
• Reviewing and maintaining price lists
• Reviewing reports and purchasing files
• Approving bills for payment
• Checking shipments upon arrival to make sure each order has been filled correctly and that the goods meet the specifications.
• Locating suppliers, preparing invitation-of-bid forms, mailing forms to supplier firms
• Monitoring the movement of in-house inventory.
• Responding to supplier and customer inquiries about cancellations, orders status and any changes made to the order.

Skills

The Procurement Officer should be:

• Skilled in the areas of time management, oral comprehension, reading comprehension, speaking, written comprehension, information ordering, active listening, critical thinking, deductive reasoning, communication, computers and mathematics.
• Able to manage time effectively so that things get done, comprehend what people are saying to perform better on the job and be able to carry out an effective conversation orally, as well as communicate effectively in writing for the purpose of filling out forms or ordering supplies.
• Able to think critically and reason deductively to solve problems.
• Good on the computer skils, since using the computer will be a big part of the job.
• Good in mathematics since the job requires extended use of numbers
• Having administration and management skills is also essential is an advantage.

Knowledge:-

The Procurement officer must have knowledge of:

• Clerical tasks and processes,
• Administrative procedures and systems,
• How to carry out related tasks, such as word processing, designing forms, managing files and records, transcription and terminology.
• Written and spoken English language
• Business and management principles--like leadership techniques, resource allocation, strategic planning and coordination of people and resources.

Requirements:-

The Procurement Officer must:

• have a Bachelor’s degree
• have CIPS diploma
• have minimum of two (2) years’ experience in a reputable organization
• be able to write business correspondence
• be able to interact with others in a professional manner.

Applications letters accompanied by CVs should be emailed to hr@umsom-ihvkenya.org by close of business on 19th April 2011.

Only successful candidates who meet the above requirements will be contacted.

Canvassing will lead to disqualification.

MGIC-Kenya is an Equal Opportunity Employer.