Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Provide operational support to NDI’s Syria program office in Gaziantep, Turkey, assisting program staff to design, implement, and evaluate governance strengthening program;

· Manage logistical and administrative matters for the Resident Representative and Program Officer, including meeting schedules and travel arrangements;

· Maintain Syria program team calendar, including internal meetings and partner consultations;

· Collect national staff timesheets on a bi-weekly basis and review for accuracy;

· Calculate and maintain records of annual leave and severance payments for national staff;

· Serves as main office liaison to landlord, and building maintenance staff;

· Conduct ongoing inventory management of programmatic expenses;

· Develop and maintain tracking systems for programmatic and financial information, including timely submission of field reports, donor reports, subgrantee progress and financial reports, and timesheets;

· Assist in organizing program activities and monitoring/reconciling assigned program budgets/expenditures;

· Provide administrative and logistical support as needed, i.e. travel/tickets, reservations, training preparations, per diem distribution, etc.;

· Distribute NDI materials and other resources to program beneficiaries; and

· Work closely with NDI’s Washington, D.C.-based program team to ensure timely submission of reports and administrative compliance with NDI internal policies.

· Provide written and oral translation for Resident Representative from English to Turkish and vice versa on a regular basis;

· Prepare and distribute daily media clippings to NDI-Syria staff and NDI Washington, DC-based staff; and

· Perform other duties as assigned by Resident Representative even at non-traditional working hours when required.

EDUCATION OR EXPERIENCE

· University degree at a recognized college or university;

· Experience in international development, community organizing, civil society activism, or organizational development.

REQUIRED SKILLS AND ABILITIES

· Written and oral Turkish and English language skills required, as well as Turkish to English/English to Turkish written and oral translation abilities;

· Turkish to English/English to Turkish translation skills requested;

· Good interpersonal skills to effectively interact with all levels of staff, international personnel, political actors, and the NGO community;

· High level of oral and written communication skills to effectively present information and respond to questions in English and/or Turkish ;

· Capacity to work both independently and as a member of a team;

· Ability to define problems, collect data, establish facts and draw valid conclusions;

· Working knowledge of Google Apps (Gmail, Calendar, Google Drive, G+, etc.) and PC-based word processing and spreadsheet applications;

· Working knowledge of basic budget and accounting procedures;

Ability and willingness to travel to regional locations as well as Syria, security situation permitting.

HOW TO APPLY:

Please send your CV and a cover letter to aomari@ndi.org

Please mention the job title in the email subject

NDI is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, national origin, political affiliation, religion, gender and disability.