Logistic Assistant , World Health Organization
WORLD HEALTH ORGANIZATION VACANCY NOTICE NO.WHOSOM2015/08
INTERNAL / EXTERNAL
TITLE : Logistics Assistant
GRADE : G5
OFFICIAL STATION (COUNTRY) : Garowe, Somalia
ORGANIZATIONAL : Regional Office for the Eastern Mediterranean (EMRO)
LOCATION/UNIT Office of the WHO Representative, Somalia.
LOCATION/UNIT Office of the WHO Representative, Somalia.
OBJECTIVES OF THE PROGRAMME :To eradicate Polio from Somalia by the year 2018 through routine and supplementary immunization and high quality AFP surveillance system. To reduce morbidity and mortality from other expanded program on Immunization target diseases (EPI).
The purpose of the post :To provide timely and efficient support in the implementation of all logistical activities, including custom clearance, process, warehousing, importation and delivery of goods. Provide a variety of security and office related work for the country office.
THE SUCCESSFUL CANDIDATE WILL:
- Coordinate the supply and distribution/delivery of international shipments, monitor and assess quality, quantity and safety of the received goods, oversee clearance and proper storage of goods and initiate duty exemption requests.
- Monitor deliveries by suppliers, clearing agents and organization’s warehouses. Establish and maintain regular contacts with clearing and forwarding agents, customs, UN agencies, NGOs and Government authorities, follow up and ensure that goods are promptly delivered to the right recipients and that appropriate receipts are received.
- Monitor on –going shipments, pipeline information, insurance claims and other data, brief supervisors of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc and recommend solutions / corrective actions.
- Provide regular and ad hoc reports on the progress and movement of shipments of goods.
Security: 5.Coordinate and supervise the work of the security team, prepare monthly work schedule (including attendance & Leaves). 6. Attend to any security problems in the office/premises and report incidents to the supervisor. 7. Implement MOSS related mitigation measures when required.
Office Related: 8. Register fixed assets in GSM. Ensure that office assets are bar coded and regular physical count is performed. Update and maintain accurate fixed assets and inventories data and reporting. 9. Ensure that office premises and furniture are kept in proper condition; arrange repair/maintenance when required.
QUALIFICATIONS REQUIRED: EDUCATION AND SKILLS: Essential: Completion of secondary education supplemented by training in the field of security and/or supply/logistics. Valid driving license.
Desirable: University degree in business administration, logistics management or related field is an asset.
Desirable: University degree in business administration, logistics management or related field is an asset.
• Sound organization skills
• Stress and time management skills
• Good knowledge of WHO systems, procedures and practices EXPERIENCE
• Stress and time management skills
• Good knowledge of WHO systems, procedures and practices EXPERIENCE
EXPERIENCE Essential: At least 5 years of progressive experience in the field of supply/logistics and/or security.
Desirable: Relevant experience in the UN systems is an asset.
Desirable: Relevant experience in the UN systems is an asset.
OTHER CONSIDERATIONS: • Very good knowledge of Microsoft applications
• Knowledge of ERP/Oracle applications is an asset
• Security responsibilities might require the availability of outside regular working hours
• Knowledge of ERP/Oracle applications is an asset
• Security responsibilities might require the availability of outside regular working hours
LANGUAGES: Very good knowledge of English and the local language. French is an asset.
COMPETENCIES: 1) Producing results
2) Fostering integration and team work
3) Communication in an effective and credible way
4) Setting an example
2) Fostering integration and team work
3) Communication in an effective and credible way
4) Setting an example
CLOSING DATE FOR APPLICATIONS: 15 December 2015
APPLICATIONS SHOULD BE MADE IN WRITING (On Form WHO 1.2) AND SENT TO:
WHO REPRESENTATIVE OFFICE
TEL: +254 20 5121596
E-MAIL: recruitment@nbo.emro.who.int
E-MAIL: recruitment@nbo.emro.who.int
ONLY CANDIDATES UNDER SERIOUS CONSIDERATION WILL BE CONTACTED FOR INTERVIEW AND TEST.
ANY APPOINTMENT/EXTENSION OF APPOINTMENT IS SUBJECT TO WHO STAFF REGULATIONS, STAFF RULES AND MANUAL.
HOW TO APPLY:
APPLICATIONS SHOULD BE MADE IN WRITING (on Form WHO 1.2 in this link:http://www.emro.who.int/images/stories/jordan/documents/PHF.doc?ua=1) AND SENT TO:
WHO REPRESENTATIVE OFFICE
TEL: +254 20 5121596
E-MAIL: recruitment@nbo.emro.who.int
E-MAIL: recruitment@nbo.emro.who.int
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