Wednesday, December 2, 2015

Finance Assistant , World Health Organization


WORLD HEALTH ORGANIZATION VACANCY NOTICE NO.WHOSOM2015/07
INTERNAL / EXTERNAL
TITLE : Finance Assistant
GRADE : G5
OFFICIAL STATION (COUNTRY) : Hargeisa, Somalia
ORGANIZATIONAL : Regional Office for the Eastern Mediterranean (EMRO)
LOCATION/UNIT Office of the WHO Representative, Somalia.
OBJECTIVES OF THE PROGRAMME :To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.
The purpose of the post :To provide support to the country office, as related to the preparation and monitoring of budget estimates, financial transactions, e-imprest, journalization, and liquidation of payments and facilitate the timely transfer of funds for Programme activities. Provide assistance to national and international staff and non-staff on all issues related to financial matters.
THE SUCCESSFUL CANDIDATE WILL:
Will perform the following duties:
  1. Administer the E-Imprest System. Ensure compliance with financial procedures, systems and internal controls according to Global Management System (GSM) instructions and WHO rules. Select and enter invoices or receipts of payments and payment authorizations.
  2. Record all expenses and receipts in the e-Imprest and reflect it in the GSM in a timely manner. Monitor the unposted items in the cash book and take necessary steps to clear them in coordination with Global service centre (GSC).
  3. Initiate, verify and process financial transactions and payments for WRO office and sub-Offices related to staff and non staff costs, purchase orders, Local Purchases, etc, based on authorizations received from EMRO and GSC. Process e-Imprest transactions and monitor Imprest GL’s including processing and reviewing the purchase orders for services- Imprest, DFC’s, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.
  4. Reconcile country office cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbooks on monthly basis.
  5. Follow up on the transfer of program funds and initiate award budgeting in GSM work plans. Monitor awards expiry dates, alert responsible staff, and initiate action for expenditure batches. Review and follow up on encumbrances and unapplied receivable balances, process and monitor revisions of amounts vis-s-vis award distribution by SO/OWER.
  6. Compare cash books with banks statement to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates. Prepare financial tables, special reports and other ad-hoc reports. Initiate correspondence and answer queries related to area of work.
  7. Update and maintain financial records and monitoring systems to record and reconcile expenditures, balances, statements and other data for day-to-day transactions.
  8. Replace and assist other colleagues in the team and perform other related financial and administrative duties as required
QUALIFICATIONS REQUIRED:
EDUCATION
AND SKILLS: Essential: Completion of secondary; training in business administration/commerce and/or technical courses in a field related to the work performed.
Desirable: Bachelor degree in business administration, commerce, accounting, social sciences or other related field is an asset.
• Very good organization skills
• Proven knowledge of banking regulations and local laws
• Good analytical and effective communication skills
• Sound knowledge of the organization’s policies and regulations in general, and in particular, regarding project activities and financial procedures is an asset.
EXPERIENCE: Essential: At least 5 years of related experience in accounting and/or administrative work. Relevant experience in the UN systems is an asset.
Desirable: Relevant experience in the UN systems.
OTHER CONSIDERATIONS
Good knowledge of Microsoft applications
Knowledge of ERP/Oracle applications is an asset
LANGUAGES: Very good knowledge of English and the local language. French is an asset.
COMPETENCIES
1) Producing results
2) Fostering integration and team work
3) Communication in an effective and credible way
4) Moving forward in a changing environment
5) Effective use of resource
CLOSING DATE FOR APPLICATIONS: 15 December 2015
APPLICATIONS SHOULD BE MADE IN WRITING (on Form WHO 1.2 in this link:http://www.emro.who.int/images/stories/jordan/documents/PHF.doc?ua=1) AND SENT TO:
WHO REPRESENTATIVE OFFICE
TEL: +254 20 5121596
E-MAIL: recruitment@nbo.emro.who.int
ONLY CANDIDATES UNDER SERIOUS CONSIDERATION WILL BE CONTACTED FOR INTERVIEW AND TEST.
ANY APPOINTMENT/EXTENSION OF APPOINTMENT IS SUBJECT TO WHO STAFF REGULATIONS, STAFF RULES AND MANUAL.

HOW TO APPLY:
PPLICATIONS SHOULD BE MADE IN WRITING (on Form WHO 1.2 in this link:http://www.emro.who.int/images/stories/jordan/documents/PHF.doc?ua=1) AND SENT TO:
WHO REPRESENTATIVE OFFICE
TEL: +254 20 5121596
E-MAIL: recruitment@nbo.emro.who.int

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