Opertions Support Officer- Haiti (Maternity Cover)
BASE LOCATION: International Office Birmingham, UK
DIVISION/ PURPOSE: The purpose of the International Programmes Division (IPD), besides preparing for and responding to humanitarian crises and administering the orphan’s welfare programme, is to guide, support and monitor the country programmes to ensure the continuous development of a global programme according to the international strategy
DEPARTMENT / PURPOSE:
The Humanitarian Department is to oversee disaster preparedness, risk reduction and timely and effective response to disasters to reduce suffering and loss of life
JOB PURPOSE: The HD is seeking to employ Operations Support Officer to assist the Head of Mission as needed to ensure the provision of management and programme support aiming at supporting the emergency country programme in Haiti in response to 12 January earthquake that hit the country.
REPORTING TO: Head of Humanitarian Department
STAFF REPORTING:
BUDGETARY RESPONSIBILITY: Program budget
Position of International Programmes Division within IRW
DEPLOYMENT: The post-holder is expected to spend 40+ per cent of his/her time actively engaged in field-based operations. This will involve the setting-up and management of emergency response programmes in conjunction with the team on the ground.
KEY ROLES/RESPONSIBILITIES
1. Prepare Islamic Relief’s disaster response plan in Haiti by assisting to the Head of Mission.
2. Initiate a speedy and effective response to emergency situation in Haiti.
3. Ensure adequate information is provided for emergency appeals in the form of assessment reports, proposals, implementation reports and emergency updates.
4. Provide technical advice for project proposal development.
5. Ensure adequate information flow on project activities to all concerned in particular the fundraising division.
6. Visit the field offices for training, monitoring and evaluation purposes and/or to participate in emergency response as part of a relief team.
7. Undertake all necessary travel to meet the above tasks.
8. Participate in cross unit and organisational meetings and working groups.
9. Prepare an annual progress report on all humanitarian department disaster response operations.
10. Initiate proposal and concept papers and encourage programme staff to collect data and information required.
11. Finalize concept papers to be submitted to donors and to HQ for the funds required for intervention.
12. Prepare budgets as per assessments done and submit to HOM and/or HQ as necessary.
13. Regularly review budget expenditure and suggest budget amendments to the HOM as appropriate.
14. To carry out any other reasonable duties commensurate with this post as requested by the head of the humanitarian department.
PERSON SPECIFICATION
ESSENTIAL
Experience
• Knowledge and experience of working with disaster management and a good understanding of relevant humanitarian and policy issues (A,I)
• A proven track record of effective programme management (A,I)
• Demonstrated experience and high level of competence in most of the following sectors (A,I)
- Advocacy and public awareness rising
- Training on disaster management
- Community managed disaster preparedness activities
- Coordination between government departments and CBOs
- Institutional strengthening
- Proven experience of managing a high workload and multiple priorities
- Knowledge, sensitivity and experience of the dynamics of national partner organisations and role of the Government, INGOs and UN agencies in humanitarian settings
Skills
• Strong facilitation, coordination skills and representation skills
• Excellent spoken and written English language skills
• Analytical and strategic planning skills
• Proven numeracy and financial management skills
• Adaptable and flexible
• Presentation skills
Qualifications
• Relevant qualifications in the related field (A,D)
DESIRABLE
Qualifications
• A Master’s degree in relevant discipline (A,D)
DIVISION/ PURPOSE: The purpose of the International Programmes Division (IPD), besides preparing for and responding to humanitarian crises and administering the orphan’s welfare programme, is to guide, support and monitor the country programmes to ensure the continuous development of a global programme according to the international strategy
DEPARTMENT / PURPOSE:
The Humanitarian Department is to oversee disaster preparedness, risk reduction and timely and effective response to disasters to reduce suffering and loss of life
JOB PURPOSE: The HD is seeking to employ Operations Support Officer to assist the Head of Mission as needed to ensure the provision of management and programme support aiming at supporting the emergency country programme in Haiti in response to 12 January earthquake that hit the country.
REPORTING TO: Head of Humanitarian Department
STAFF REPORTING:
BUDGETARY RESPONSIBILITY: Program budget
Position of International Programmes Division within IRW
DEPLOYMENT: The post-holder is expected to spend 40+ per cent of his/her time actively engaged in field-based operations. This will involve the setting-up and management of emergency response programmes in conjunction with the team on the ground.
KEY ROLES/RESPONSIBILITIES
1. Prepare Islamic Relief’s disaster response plan in Haiti by assisting to the Head of Mission.
2. Initiate a speedy and effective response to emergency situation in Haiti.
3. Ensure adequate information is provided for emergency appeals in the form of assessment reports, proposals, implementation reports and emergency updates.
4. Provide technical advice for project proposal development.
5. Ensure adequate information flow on project activities to all concerned in particular the fundraising division.
6. Visit the field offices for training, monitoring and evaluation purposes and/or to participate in emergency response as part of a relief team.
7. Undertake all necessary travel to meet the above tasks.
8. Participate in cross unit and organisational meetings and working groups.
9. Prepare an annual progress report on all humanitarian department disaster response operations.
10. Initiate proposal and concept papers and encourage programme staff to collect data and information required.
11. Finalize concept papers to be submitted to donors and to HQ for the funds required for intervention.
12. Prepare budgets as per assessments done and submit to HOM and/or HQ as necessary.
13. Regularly review budget expenditure and suggest budget amendments to the HOM as appropriate.
14. To carry out any other reasonable duties commensurate with this post as requested by the head of the humanitarian department.
PERSON SPECIFICATION
ESSENTIAL
Experience
• Knowledge and experience of working with disaster management and a good understanding of relevant humanitarian and policy issues (A,I)
• A proven track record of effective programme management (A,I)
• Demonstrated experience and high level of competence in most of the following sectors (A,I)
- Advocacy and public awareness rising
- Training on disaster management
- Community managed disaster preparedness activities
- Coordination between government departments and CBOs
- Institutional strengthening
- Proven experience of managing a high workload and multiple priorities
- Knowledge, sensitivity and experience of the dynamics of national partner organisations and role of the Government, INGOs and UN agencies in humanitarian settings
Skills
• Strong facilitation, coordination skills and representation skills
• Excellent spoken and written English language skills
• Analytical and strategic planning skills
• Proven numeracy and financial management skills
• Adaptable and flexible
• Presentation skills
Qualifications
• Relevant qualifications in the related field (A,D)
DESIRABLE
Qualifications
• A Master’s degree in relevant discipline (A,D)
How to apply
Please apply for an application form from recruitment@irworldwide.ordg.
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