Header

Administrative Assistant

EFTA Surveillance Authority

Brussels, Belgium

The Authority

The EFTA Surveillance Authority ensures that the participating EFTA States - Iceland, Liechtenstein and Norway - respect their obligations under the EEA Agreement. The Authority protects the rights of individuals and market participants who find their rights violated by rules or practices of the EFTA States or companies within those States. The Authority also enforces restrictions on state aid and ensures that companies operating in the EFTA States abide by the rules relating to competition. In monitoring and enforcing the EEA Agreement, the Authority has powers that correspond to those of the European Commission. 

The Authority is based in Brussels and operates independently of the EFTA States. It currently employs 70 staff members of 15 nationalities. The Authority is led by a College which consists of three members appointed by the EEA EFTA States.

Role Description

The Authority is recruiting an Administrative Assistant for its Internal Market Affairs Directorate (IMA). IMA is responsible for monitoring the EFTA States to ensure that internal market rules have been effectively implemented into domestic law. 

Applicants for this vacancy may also be considered and selected for future Assistant vacancies in other departments.

The successful candidate will provide administrative support to the management and staff of the IMA Directorate in a dynamic and international working environment. This includes monitoring deadlines and efficient use of IT systems to generate legal documents, reports and statistics. The role also involves organising meetings in the EEA EFTA Member States and undertaking other general administrative tasks as assigned by the Director.

We are looking for a highly motivated and well-qualified individual, who has the confidence and initiative to take on a variety of tasks and ensure timely compliance with procedures.

The following are essential:

  • Bachelors degree, diploma or certificate of higher education within a relevant field;
  • Minimum 3-5 years’ relevant professional experience in an administrative or secretarial position;
  • Strong computer literacy, in particular with MS Office;
  • Excellent command of written and spoken English (the working language of the Authority);
  • A meticulous approach with a keen eye for detail;
  • Excellent organisational, interpersonal and communication skills;
  • Initiative and the ability to work both independently and in a team in an international environment;
  • A flexible approach and the enthusiasm for taking on a range of varying tasks.

The following are desirable:

  • Knowledge or experience of legal procedures within an EU/EEA context in the public or private sector;
  • Experience of working in an international environment;
  • Knowledge of one or more of the EEA EFTA languages (Norwegian, Icelandic and German);
  • Knowledge of French or Dutch.

Conditions:

The position is placed at grade B5 of the Authority’s salary scale, starting at € 47 941.95 per annum. Appointments are normally made at Step 1 of a grade. A higher step can be considered on the basis of the candidate's qualifications and experience. Depending on personal situation and family status, additional allowances and benefits may apply. Tax conditions are favourable.

Overview of conditions at: https://jobs.eftasurv.int.

Applicants must be nationals of the States that are party to the EEA Agreement (EU + EFTA 3). The Authority particularly encourages applications from nationals of the three EFTA States party to the EEA Agreement (Iceland, Liechtenstein and Norway). All applications must be made online at: https://jobs.eftasurv.int.

Start date: October 2015

Type and duration of appointment: fixed-term contract of three years. One additional fixed-term contract of three years may be offered if desirable and in the interests of the Authority. 

Deadline for applications: 2 August 2015

Interviews: August 2015

Questions regarding the post may be addressed to Gabrielle Somers, Deputy Director IMA, on +32 (0)2 286 18 76 /gas@eftasurv.int.

Questions regarding the recruitment process may be addressed to Kathryn Edwards, HR Officer, on +32 (0)2 286 18 32 / ked@eftasurv.int.