Information Technology Officer in Lille, France

GECOTTI - Les Arcuriales

Lille, France

JOB DESCRIPTION

Reporting to: Programme Director

1. Main task:

Information Technology (IT) support and administrative assistance to the whole Permanent Secretariat (PS).

2. Detailed tasks:

• Information Management of the Programme Database;
• Updating and development of a monitoring database;
• Responsibility for the security, reliability and efficiency of the collection, storage and circulation of computerised data within the Secretariat;
• Coordination of the secretariat’s computer system (hardware/software), including the definition of related standards (e.g. security, functions and features);
• Preparing and writing related-IT public procurements;
• Follow-up the technical support of the website;
• Providing general IT advice;
• Maintenance of internal filing system;
• General office assistance including compilation and distribution of information material;
• Relations with the Commission;
• Bussiness analyst and developper:
• Act the central point of information related to project;
• Lead the internal PMS / PMS application administrator;
• Analyse, develop and implement news and improved PMS based reports using MS system reporting services upon users request (EE, JT, CA);
• Translate user requirements into technical specifications;
• Identify and improve new database structure or technicals specifications;
• Analyse and dreft functionnal specifications for implemetnation by PMS provider and the website side provider and alos the links between PMS and website;
• Management of the Secretariat computer system (hardware/software) including internal ICT solutions and the definitions of related standards (e.g. security functions & features).

3. Competences

• Knowledge:
• Excellent knowledge of Microsoft Exchange Server, Outlook, Microsoft Explorer, Microsoft Office, Database, GIS...;
• Knowledge of JAVA, PHP and command Linux is an asset;
• Knowledge of public procurements;
• Skills:
• High degree or professional experience in IT;
• High level of proficiency and fluency in English and in French;
• Good communication, organisational and interpersonal skills, resourceful, able to take initiatives, team worker;
• Attitude:
• Capacity to work in a multicultural/international environment and to understand the IT needs of the PS;
• Abitlity to take initiatives;
• Ability to propose and implement solutions in the job related tasks;
• Ability to understand the IT needs expressed by people;
• Flexible approach to work irregular hours;
• Experience of working in international organisations;
• Team spirit and loyalty to other colleagues;
• Accurate and analytical.

GENERAL INFORMATION FOR APPLICANTS

• Applications should reach the Managing Authority (called “Entrusted Entity” (EE), according to Article 60 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council) by 03/07/2015at midnight. We will not consider any application sent beyond that deadline;
• A cover letter should be emailed along with your CV to the following email address only:europe@nordpasdecalais.fr. Those documents should be in English or in French. Please indicate in the subject line of your email the job position you are applying for;
• An individual email will be sent to all short-listed candidates by 06/07/2015at the latest. Candidates will be expected to confirm their participation to interviews by email return. They will then receive full information package (location, hotel...);
• Interviews will take in our offices located in Lille, France, on 20/07/2015, 21/07/2015, or 22/07/2015. Transport and accomadation costs will be reimbursed in compliance with the programme rules;
• All the candidates who have not been short-listed will be notified. Due to the large number of applications foreseen, we will not be able to provide further inidvidual feedback at that stage.

Confidentiality

Candiates are reminded that the selection is confidential and that all requests for information in relation to the selection should be emailed to: 
Mr Jean-Pierre LEGRAND - Project Director: jean-pierre.legrand@nordpasdecalais.fr.

Equal opportunities

Equal opportunities policy without distinction on the grounds of gender, racial, religion or belief, diability age or sexual orientation will be applied.

Terms and conditions of employment

• The working place is located at the office based in Lille, France;
• The position is based on a contract under French law;
• Contract will be made between the individual and the GECOTTI (employer), on behalf of the Région Nord - Pas de Calais, Managing Authority (EE) of the programme;
• The corresponding assignment is based on long term contract and is expected to start as soon as possible;
• The jobholder will be offered a grossmonthly salary starting from € 3647 (around €2796 net before income tax).

THE URBAN INNOVATIVE ACTIONS PROGRAMME

1/Background

One of the aims for the delivery of the European Structural and Investment Funds (ESI Funds) for the period 2014-2020 is to promote sustainable urban development. In particular, the European Regional Development Fund (ERDF) may support innovative actions in this area. This requires detailed rules in form of delegated acts supplementing the provisions set out in Regulation (EU) No 1301/2013 of the European Parliament and of the Council. One of most important new elements of the legislative framework in the period 2014-2020 is the introduction of innovative actions. These are implemented at the initiative of the Commission indirectly via the delegation of budget implementation tasks to the entities or bodies referred to in Article 58(1)(c) and Article 60 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council. The ERDF may support innovative actions in the area of sustainable urban development. Such actions shall include studies and pilot projects to identify or test new solutions which address issues that are related to sustainable urban development and are of relevance at Union level.

2/What is in this new program

This is to identify or test new solutions to the challenges of sustainable urban development and of interest to the EU level.

These innovative actions at the initiative of the Commission will finance studies and specific projects proposed by the urban authorities of more than 50 000 people throughout the European territory. (Cities, group or association of cities or urban authority).

3/Budget and Programming

This program will have a budget of € 372 million for the period 2015-2024. Of these a lump sum contribution of 7% is to finance the management activities to be performed by the Managing Authority (EE) (and its secretariat) in charge of this initiative. A work program will be developed annually and approved by the Commission before the 31 of October.

4/Projects

Calls for projects will be defined and agreed in the annual work program. The first call for projects could be launched in the second semester of 2015. Projects should be developed along the following lines : a high degree of innovation, good quality, with a strong partnership, transferable at the EU level ; results oriented and measurable. The projects will be implemented over a maxim period of 3 years. Project selection will be including on the basis of the recommendations of a panel of experts approved by the Commission. Approximately 15 and 20 innovative actions will be funded each year from 2015 to 2021 on one or more topics proposed by the Commission. Each action can receive up to a maximum of 5 Million € ERDF co-financing. The co-financing rate will be 80% maximum, and payment terms are 50% on signing of the agreement, 30 % on the basis of an interim report and 20 % on the basis of a final report.

THE ROLE OF THE SECRETARIAT

The Managing Authority (EE) of the UIA initiative is the Région Nord-Pas de Calais based in Lille, France.

The EE has created an international legal body, called GECOTTI, to host 3 INTERREG Programmes in Lille and now this new programme. The legal body under private law is the legal employer of the members of the Permanent Secretariat (PS) Staff.

The secretariat assists the Managing Authority (EE), the External of Auditors, the Certifying Authority, in the implementation of their tasks and responsibilities.

The Mission of the secretariat is defined as follows :

Its mission is to deliver high quality, responsive and pro-active services to its main stakeholders: EE, Commission and projects partners.

To this end, the PS will:

• Ensure the coordination of the whole of the territorial animation;
• Participate, together with the Managing Authority (EE) and the whole partners of the programme to the framework plan for the programme’s communication and publicity;
• Be responsible for providing the secretariat for the external Auditors and for various work groups set up by the Managing Authority (EE);
• Be responsible for some audits of projects;
• Collect submitted projects, acknowledging their receipt and ensure their instruction by associating with it the services instructors of the partners of the programme and the experts;
• Draw up, the conventions signed by the Managing Authority (EE) relating to Europe’s commitment to contribute to and carry out administrative monitoring for accepted projects;
• Collecting biannual activity reports from the final beneficiaries and carrying out a physical project progress summary (presented in a format which incorporates monitoring, implementation and impact indicators), for submission to the secretariat in order to draw up the annual or final execution report;
• Set up a data collection system to ascertain how the programme is progressing, to aid programme management operating;
• Update the systems for computerised data management and encode the necessary elements for project monitoring;
• Manage the monitoring of programming and consolidate the progress reported in the annual and final execution report, and will draw up the financial part of these reports;
• Carry out a check that all documents relating to payment of the European share are in order, before submission by the Managing Authority (EE) to the Certifying Authority;
• Carry out the day to day implementation of the EE’s responsibilities foreseen in the AWP (Annual Work Programme and in the regulations (except specific procedures i.e. 1st level control...).