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Procurement Internship at United Nations Population Fund (UNFPA)

3:27:00 PM
UNFPA Procurement Services Branch
Internship Period: 15 June 2015 – 15 December 2015*
*Starting date is subject to change. Internship period is maximum 6 months.
Who we are
United Nations Population Fund (UNFPA) is the world's largest international source of funding for population and reproductive health programmes. The Procurement Services Branch (PSB) provides low cost, high quality reproductive health commodities worldwide. It is located in Copenhagen, Denmark and services UNFPA offices, UN Agencies as well as Governments and NGOs. For more information, please visit the UNFPA website http://www.unfpa.org/public/procurement.
The Regional Francophone Africa Procurement Team is a key department within PSB, responsible for conducting international procurement processes for provision of key commodities and services in support of the programmes delivered by the UNFPA field offices in the Francophone Africa Region.
The Francophone Africa Procurement Team at PSB, located in Copenhagen, seeks applications and CVs from University students in order to offer an Internship for a period of 6 months each.
Duties
The selected Intern will be located in Copenhagen. She/He will be assigned to assist the Regional Francophone Africa Procurement Team in implementing specific projects identified for  2015.
The main tasks will be as follows:
1) Assist in conducting market research in connection with launching Request for Quotations and identifying potential suppliers.
2) Review and keep records of recurrent procurement requests received from UNFPA country offices in the Francophone Africa Region which are not covered through UNFPA Long Term Agreements (LTAs) and known LTAs of other United Nations (UN) agencies. Work with PSB’s Strategic Procurement Cluster (Contracts Team)  to identify existing UN LTAs and/or to establish new UNFPA LTAs covering those requests. Further, address the challenges faced by Francophone speaking countries of the Africa Region in using UNFPA’s procurement catalogue. 
3) Assist the team in conducting different studies and research as required, and in preparing data/statistics to be used for the special projects identified in the team’s Annual Plan 2015 and implementing the same. 
4) Assist the team by following-up on timely delivery of  Purchase Orders already placed with multiple suppliers.
5) Assist  in broadening the standard document set that can be used by the Francophone Africa Team and coordinate their translation into other relevant languages.
6) Assist in the team’s daily procurement work in the absence of regular procurement staff, or during busy periods.
Working time: 8 hours per day and 40 hours per week
Qualifications/Qualities
  • Completion of secondary education;
  • Student of business, economics, marketing, international development, communication, computer science, medicines or other relevant field;
  • Interest in development issues;
  • Good computer knowledge. Excellent working knowledge of MS Office and other software applications;
  • Fluency in French  required. Fluency or good working knowledge in English  required
  • Service minded and excellent communication skills – both written and oral;
  • Positive attitude and a good team player;
  • Ability to work independently (required supervision will be provided);
UNFPA offers a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity, and a healthy work/life balance. The selected interns will
  • be part of a dynamic, supportive and energetic team;
  • be exposed to a higly international and multicultural environment;
  • be individually and collectively responsible for projects;
  • have the opportunity to gain hands-on experience in procurement and supply chain management;
  • be provided with learning and development opportunities;
  • have opportunity to gain insight into the operation of an international organization;
  • be given with opportunities  to have direct exposure to stakeholders;
The following experience/knowledge is beneficial but not mandatory:
  • Experience in international procurement and logistics/ supply chain
  • Knowledge of INCOTERMS 2010
  • Knowledge of reproductive health related commodities and medical terminology
Please send your application and CV (no more than 2 pages) with the subject header, “Application for Intern position with Africa Francophone team”, by e-mail by 5 June  2015 to:
Ms. Sandra Hilaire-Madsen                        
Please note that only students enrolled in University programmes on the internship starting date are eligible applicants.  Non-EU Students and EU students are expected to already have student permits issued by Danish authorities.

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