Iraq Project Manager Livelihood

Department: Program
Position: Livelihood Program Manager Contract duration: 6 months Location: Bagdad, Iraq Starting Date September 2011

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.

II. Country Profile

Capital Office : Bagdad National Staff : 185 Areas : 8 (Dahuk, Erbil, Suleimaniyeh, Bagdad, Wassit, Qadissiyah, Thi Qar, Muthanna) On-going programmes : 7 Budget : 7.7 M

ACTED began work in Iraq in 2003. ACTED has been providing access to basic services including water, food and shelter for one of the largest internally displaced populations in the world in the context of a volatile security situation and sectarian divide. Despite these obstacles, ACTED has not only responded to the emergency needs, but also begun the process of moving towards a longer term sustainable development approach. Through organising community committees ACTED makes sure that beneficiaries themselves are involved in needs assessments and project planning. As a result, the most vital needs are met in each of the communities we work in. Building on our experience and learning from ACTED’s many years working in Iraq, ACTED continues in 2011 linking emergency relief and rehabilitation to longer-term development work with a focus on interventions based on persons’ vulnerability and humanitarian needs. The apprenticeship scheme has proved successful, and ACTED will continue to build on it focusing on the lessons we learned in order to improve the scheme.

III. Position Profile

The National Livelihood Coordinator is under the supervision of The Country Director. His main responsibilities are to supervise all the Livelihood programmes in Country, ensure technical back up, follow up of the project and ensures that the planned projects are relevant to the context and in line with contractual obligations with our donors. 1. Coordination of reporting and external communication 1.1 Ensure that ACTED is aware of funding opportunities and strategies of major stakeholders: - Be familiar with all major stakeholder country and regional strategies (including all major donors) and identify synergies with ACTED’s operations; - Regularly monitor relevant donor websites for funding opportunities. 1.2 Supervise the submission of proposals to donors - Ensure that ACTED applies to all relevant funding opportunities in-country; - Coordinate the workplan for proposal drafting, linking to all relevant depts (FLAT, program, AMEU and Reporting) - Ensure that all applications are relevant to contextual needs, donor requirements as well as ACTED’s operational capacity and strategy; - Ensure that proposals are drafted in a professional manner. 1.3 Ensure that ACTED regularly updates and produces visibility material - Develop and follow up visibility requirements of donors; - Ensure that in addition, ACTED promotes in-country visibility action such as leaflets/brochures, strategy papers, assessment/sectoral reports; newsletter, etc - Link with HQ and RCO regarding regular contributions to ACTED websites and newsletters 1.4 Participate in external meetings following as instructed by CD - Attend NGO/UN/govt coordination meetings; - Link regularly with other humanitarian actors. In particular, follow up any partnerships with other NGOs - When relevant and following instructions by CD, participate in meetings with donors.

Note: External relations (especially with donors) remain the prime responsibility fo the CD. The Diretor of Programmes should only participate in external meetings when and after being instructed by the CD or (in his absence) by the Regional Director. 2. Project follow up and management 2.1 Regular follow up of all projects - Ensure that the project cycle is followed for each project, including kick-off meetings, drafting of PMF, appraisals, implementation of activities, mid and end-term evaluations; - Review all PMFs once a month and make sure that they are reported to RCO and HQ; - Conduct regular visits to ongoing project sites 2.2 Direct management of national program managers and technical specialists - Draft TORs and conduct regular appraisals - Be in regular contact and receive/review regular reports - Ensure that relevant technical specifications / standards are being respected 3. Coordination of internal reporting and communication 3.1 Organisation and supervision of regular coordination meetings - Prepare and (in absence of the CD) chair country-level monthly coordination meetings; - Ensure that weekly area meetings are organised in each area and review minutes 3.2 Ensure regular internal reporting - Receive and (with CD) review Monthly Area Reports - Receive and review monthly reports form all Program Managers and Technical Advisers - Receive and review the PMF on a monthly basis 4. Coordination of AMEU 4.1 Supervision of AMEU within country - Ensure that AMEU plans are made for each project and program of intervention; - Organise regular meetings with the AMEU coordinator to update on the dept’s progress; - Review all AMEU assmt reports and ensure that each report is followed up by concrete action from the assessed program/area team; - Ensure that the country has a functioning MIS/database system; - Develop the country GIS capacity; - Develop a Resource Centre in line with AMEU guidelines 4.2 Link with regional AMEU - Ensure that all AMEU reports are provided to RCO - Regularly link with RCO for capitalisation of lessons learnt and best practices - Ensure regular contributions to regional AME newsletter

IV. Qualifications:

• Graduate degree in agriculture, development studies or a suitable field (or equivalent work experience) required
• At least 2 years of experience in food security and/or agriculture;
• Experience in program management and coordination, experience in the management of Food Security Programs in Iraq and/or the region is an asset;
• Familiarity with the aid system, and ability to understand donor and governmental requirements;
• NGO experience and knowledge of donor guideline requirements (e.g. WFP, OFDA, UN);
• Able to coordinate and manage staff and project activities;
• Ability to work with culturally diverse groups of people;
• Ability to travel and work in difficult conditions and under pressure;
• Excellent communication and drafting skills;
• Strong leadership and teambuilding skills, staff management and capacity building experience;
• Ability to organize and plan effectively;
• Logistical planning and problem-solving skills;
• Highly organized and systems-oriented;
• Excellent written and oral communication skills in English, knowledge of Arabic and/or Kurdish an asset.

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to jobs@acted.org LIVE/IRA/SA

ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE

Fax. + 33 (0) 1 42 65 33 46

For more information, visit us at http://www.acted.org