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Secretary to the Resident Representative - Liberia Country Office

  • Grade: NA
  • Position N°: NA
  • Reference: NA
  • Publication date: 13/07/2011
  • Closing date: 15/08/2011

Objectives

NA

Duties and responsibilities

Under the direction of the Resident Representative, the incumbent will be responsible for the following:

  • Time management and scheduling on behalf of the Resident Representative to include effective prioritization and resolving related conflicts and competing demands;
  • Manage Resident Representative’s calendar and schedule of meetings;
  • Administer the Staff meetings, take minutes of the proceedings and ensure follow-up on agreed actions;
  • Independently respond to diverse inquiries and make decisions when multiple courses of action are possible;
  • Coordinate and monitor multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner;
  • Ensure quality of documents requiring the Resident Representative’s approval and/or signature;
  • Keep others informed by providing relevant information, reports or status updates;
  • Draft/finalize correspondence on a range of topics on behalf of the Resident Representative and prepare minutes of meetings;
  • Be accountable for the smooth operation of the office work, support work and related systems within the Country Office by organizing and coordinating workflow;
  • Monitor media and provide daily briefs for the Resident Representative’s information; and
  • Perform any other assignments as requested by the Resident Representative and the management.

Selection Criteria

  • “A” Level with professional secretarial qualifications; minimum five years of experience in the relevant area;
  • Thorough knowledge and use of all relevant computer software, especially MS Office 2007, and the ability to help organize data and information retrieval systems;
  • Good interpersonal and verbal communication skills;
  • Proven ability to work in effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups;
  • Strong written and verbal communication skills in English; with knowledge of Portuguese an advantage.

Document download

Secretary to the Resident Representative - Liberia Country Office (116 KB)


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