Project Assistant - International Organization for Migration

CALL for CURRICULA 2015-18

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Duty Station:Regional Office in Brussels, Belgium
Position title: Project Assistant
Organizational Unit: Emergency and Post Crisis
Type of Appointment: Special Short Term contract for six months
Classification: UG
Estimated Starting Date: August 2015
Reference Code: CFCV 2015-18

Context:

Under the direct supervision of the Senior Regional Emergency and Post-Crisis Specialist, the incumbent will act as project assistant in the field of humanitarian aid and post conflict.

Core Functions / Responsibilities:

1. Assist in reviewing and submitting project reports from IOM field missions to ECHO Brussels. This includes review of report content, drafting of cover letters and update of relevant IOM databases;
2. Assist in the preparation of project submissions to ECHO Brussels;
3. Assist in providing support to IOM field missions, specifically with information on ECHO rules and regulations, including regular update of the ECHO Corner in the DOE Portal;
4. Assist in resources mobilization by regularly reviewing ECHO and other relevant websites for new funding opportunities, relevant press releases and communications, as well as events that are of interest to IOM in the field of humanitarian aid and post crisis operations and prepare weekly EPC updates
5. Assist in liaising with ECHO staff as well as IOM missions by attending ECHO events, drafting messages/summary of relevant EC documentation, regularly updating IOM EPC RO Brussels webpage and assist in the preparation of the EPC Brussels report
6. Assist in monitoring the implementation of ongoing ECHO and other EPC projects
7. Attend unit meetings, external partner meetings, and/or thematic seminars and conferences and take notes when required;
8. Assist in the organization of meetings and events
9. Any other tasks as may be required by her/his supervisor/s.

Required Competencies:

Behavioural

a) Accepts and gives constructive criticism; b) Works effectively with all clients and stakeholders; c) Promotes continuous learning and communicates clearly, adapting delivery to the audience; d) Plans work, anticipates risks and set goals within areas of responsibility; e) Proactively develops new ways to resolve problems; f) Contributes to a collegial team environment and works effectively with people from different cultures; g) Displays awareness of relevant technological solutions.

Technical

a) Works effectively in high-pressure, rapidly changing environments; b) Coordinates actions with emergency response actors and making use of coordination structures.

Required Qualifications and Experience:

a) Secondary school diploma, completed Bachelor’s degree from an accredited academic institution in Political, Social Sciences or International Relations, with a focus on humanitarian aid is an asset; b) minimum one year of working experience in an international environment preferably dealing with migration; c) Previous working experience or internship with DG ECHO will be valued; d) Specific trainings in the field of humanitarian aid and post-crisis is an asset; e) Initial experience in project cycle management is an asset.

Languages

Fluency in oral and written English is required. Knowledge of French and/or Spanish is an asset.

Note:

1. Post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

HOW TO APPLY:

Method of Application:

Applications (Personal History Form or CV and motivation/cover letter) should be addressed toIOMBrusselsApplications@iom.int quoting CFCV 2015-18 in the subject line.

Closing date: 5th July 2015