Saturday, November 19, 2016

Human Resources Assistant (Payroll), GS-5, Budapest, Hungary

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the PositionUnder the guidance of the supervisor, the incumbent of the position assists in the processing of monthly payrolls and staff entitlements for internationally and locally recruited UNICEF. The incumbent reviews the submitted financial and supporting documentation and responds to staff queries on payments and general entitlement queries. The incumbent also supports in the office in reviewing periodic reports for accuracy of the entitlements.
Key Accountabilities and Duties & Tasks:
1. Perform work activities and time commitments based on business criticality as defined by supervisor and under the supervision of senior staff.
• Manage incoming requests in the case tool and review/distribute the same to various teams• Process payroll for assigned pay areas (local).• Review and process salary advances and rental advances requests.• Review and process rental subsidy requests.• Review and generate Pension Fund Separation Notifications.• Maintain, record, and update payments for third party vendors and clients within UNICEF.• Assist in the reconciliation of all accounts related to payroll. • Monitor individual PAR accounts related to payroll to ensure timely recovery of advances and follow up as necessary.• Ensure all related recovery information is processed.• Administer the monthly ASHI-MIP deductions.
2. Process payroll and entitlement transactions following the detailed standard operating procedures and/or as guided by the senior staff.
• Perform estimate calculations for newly recruited staff members, separating and retiring staff members, as required.• Monitor the correctness of individual local pension fund accounts through exception reports and reconcile the outstanding pension fund participant exception reports (PRE cases) forwarded by United Nations Joint Staff Pension Fund (UNJSPF). • Maintain referential integrity between case records and VISION records. • Execute all required processing controls (e.g. eligibility, policy compliance, duplicate checking, transaction/employee/account status verification, other).
3. Respond to client transaction status and other inquiries.
• Review and respond to queries from staff and vendors on issues related areas of responsibilities.• Escalate inquiries requiring more extensive research.• Maintain liaison with the UN Insurance and Tax Unit on issues related to UNICEF staff.• Liaise with clients to clarify questions and manage exceptions.• Run analyses, simulations and data integrity reports to maintain accurate database for clients.
4. Perform ad hoc duties as required
Qualifications of Successful Candidate:
• Completion of secondary education (i.e. high school diploma) is a minimum requirement.• University level courses in administration and finance are desirable.• Working knowledge of the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is required.• Previous hands-on experience in planning, organizing and delivering administrative support services is highly desirable.• Minimum of five (5) years of relevant work experience in finance or payroll is required, preferably with the United Nations or other international organization.• Work experience with a development organization is an asset.• Knowledge of UN/UNICEF'S rules, regulations and procedures is considered an asset.• Fluency in English (verbal and written) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.• Knowledge of the local language of the duty station is an asset.
A completed university degree from an accredited institution will be counted towards the minimum work experience requirement.
Non - Hungarian citizens must be in possession of a work permit or be nationals of EU countries. Please note that General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements. UNICEF does not facilitate MFA accreditation for locally recruited staff.
Competencies of Successful Candidate:
Core Values:• Commitment• Diversity and inclusion• Integrity
Core competencies:• Communication [I]• Drive for Results [I]• Working with People [II]
Functional Competencies:• Learning and Researching (I)• Planning and Organizing (I)• Following Instructions and Procedures (I)• Analyzing (1)
Remarks:
All applications to UNICEF are required to be submitted through UNICEF's online recruiting system. You can apply to the above position by submitting your application on our web site. Kindly note that all applications should be in English.Based on the Organization's requirements of services at the time of appointment, contract durations may range from five and a half months up to one year. Upon completion of this initial fixed-term contract, extension will be subject to satisfactory performance, continued requirements of services, and medical clearance.
Monthly emoluments will be made in the local currency, the Hungarian Forint.
Onboarding dates will be determined on a case by case basis contingent on the business needs of the center.
Successful candidates may be expected to assume their new duties within thirty (30) days from the acceptance of the offer of appointment.
This is a re-advertisement. Candidates who have previously applied need not re-apply.Please note that this is a recruitment campaign for multiple positions in the GSSC Office in Budapest, Hungary.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

HOW TO APPLY:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=501418

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