Header

International Consultant

Consultant to develop a Handbook for Gender Focal Point
on Gender Mainstreaming and Gender Responsive Budgeting
I. Position Information
Post Level International Consultant for Handbook
Development
Type of Contract Special Service Agreement (SSA)
Duration of Assignment 16 Weeks
Duty Station Dili, Timor-Leste
Deadline for Application Monday, 23 May 2011 (Extended)
Expected Starting Date Mid June 2011
II. Introduction
Timor-Leste proposal on “Supporting Gender-Equality and Women’s Rights in Nation Building of Timor-
Leste” successfully received support from the Spanish MDG Achievement Fund. The Joint Programme
(JP) is a three-year programme that supports the Government of Timor-Leste to improve the conditions
of women and girls in Timor-Leste through the protection of their rights and their empowerment. The
objective of the programme is to offer them fair access to social and economic resources by increasing
their access to entitlements and rights. The JP is being implemented by UN agencies – UNDP, UNFPA,
UNICEF, UN Women and IOM in partnership with government agencies and structures at national and
district levels, and in collaboration with relevant civil society organisations and individuals to build
institutional capacity. Un Women is the lead UN agency for the joint programme.
Under this joint programme, UN Women is building interest and commitment of gender responsive
budgeting as a concrete tool and accountability mechanism to address gender inequalities. Among
others Gender-responsive planning, budgeting, implementation, monitoring and evaluation will ensure
allocation of resources to implement the Law against Domestic Violence and allocating of funds to
implement the National Action Plans on Domestic Violence and Human Trafficking.
The Handbook for gender focal points on “Gender Mainstreaming and Gender Responsive Budgeting”
will be a tool to increase the knowledge and skills of gender focal points in government and at the local
level to do gender-sensitive planning and gender-responsive budgeting.
III. Objectives of the Assignment
The consultancy is to develop a handbook for gender focal points in line ministries to undertake their
roles and responsibilities in a manner that they will be able to effectively advocate for gender responsive
policies and legislation in government. The handbook will provide the “how to” to support gender
mainstreaming and gender responsive budgeting in the planning, implementing and monitoring process
of Government as it relates to the national strategic development framework, national priorities, annual
action plans, the state budget processes and CEDAW Concluding Observations. The handbook will be an
input to the capacity building of gender focal points.
IV. Scope of Work
Under the overall guidance of the Country Programme Manager of UN Women and under direct
supervision by the National Coordinator, Gender-Responsive Budgeting of UN Women, and, in
collaboration with the Training and Liaison Units of the Policy and Gender Development Directorate of
SEPI (Secretariat of State for Promotion of Equality), the consultant will design the handbook. The
handbook is developed to provide Gender focal points with advice and support on how to go about
doing their work. The handbook provides ideas and suggestions on how to enhance the impact of their
work. It is meant to be practical and action-oriented using examples from Timor-Leste.
The handbook will guide gender focal points to conduct gender analysis, develop sex disaggregated
data, mainstream gender at institutional, project or activity level and learn how to advocate for gender
equality in the context of Timor-Leste. Examples will be drawn from Timor-Leste, based on pioneering
efforts of NGOs, development partners and line ministries in mainstreaming gender such as ministries of
Education, Health, Agriculture and Fisheries, Economy and Development, State Administration,
Infrastructure and the Secretariat of State of Vocational Training and Employment.
It will build on the Gender Mainstreaming Guidelines that was issued in 2005 by the Office of Promotion
of Equality and the Ministry of Planning and Finance, National Directorate for Planning and External
Assistance and Coordination. The handbook will also contribute to strengthening SEPI institutional
capacity-development needs. In order to develop the hand book the consultant will undertake the
development of two products which one is the main handbook that will serve as guidance for the
Gender focal points and the other one is a pocket size of handbook as user friendly tool.
Tasks Activities Timeframe
(tentative dates)
Phase 1: Preliminary
Review and
Assessment
o Initial coordination meeting with UN Women team
o Review previous gender mainstreaming guidelines, SEPI
internal documents and UN Women reports related to
placement of Gender Advisors in line ministries in Timor-
Leste, to identify gaps
o Conduct a review of existing materials related to gender
mainstreaming, gender-responsive budgeting (including
learning materials) and availability of sex-disaggregated
data, in Timor-Leste from development partners, NGOs,
line ministries and others
Week 24 (13
June)
o Assess the strengths and weaknesses of the current
Gender focal points system to determine their capacitybuilding
needs
o Organise Gender focal points meetings to gather inputs
of their needs
o Meet stakeholders and other relevant persons to gather
best practice examples
Week 25 (20
June)
Phase 2: Design and
implementation of
handbooks
o Establish a team consisting of SEPI staff and Gender focal
points to develop the handbook utilising the principles
of adult learning
o Collaborate with UN Women GRB Expert to incorporate
GRB material in the handbook
o Draft outline of the handbook (content, organisational
structure)
Week 25 and 26
(20 – 27 June)
o Develop the handbook that is practical and actionoriented
to include tips, check lists, frequently asked
questions and gender-related resource materials
Week 27 to 35
o Develop a pocket-size handbook for Gender focal points
to refer to, during meetings by extracting key materials
from the handbook (e.g. key questions to pose during
meetings with policy/planning officers)
o Seek feedback on handbook development periodically
through organisation of meetings with relevant
stakeholders
o Revise handbook and pocket-size handbook
incorporating feedback from Gender focal points and
other stakeholders
Phase 3: Editing,
final version and
proof reading
o Prepare bidding documents for layout design and
printing of the handbooks according to UN procurement
rules
Layout week 26
Printing week 31
o Supervise layout design and control printing quality of
the handbook
Week 31, 32 and
39
Phase 4: Capacity
Building of Gender
Focal Points to use
the Handbook
o In consultation with the Training Unit of SEPI, work with
SEPI officers to develop a training plan for Gender focal
points to use the handbook.
o Develop training package for TOT
o Assist SEPI Training Unit in training delivery
Week 36 to 39
Final Report A final report of the mission End of week 39
Total number of working days to undertake this assignment is 80.
V. Deliverables and timeline (tentative dates)
a) Assessment report at the end of the first phase (27 June)
b) Outline of the handbook - content, organisational structure (4 July)
c) Draft copy of the main handbook that is action-oriented to include tips, check lists and gender
related resource materials (1 August)
d) A draft copy of the pocket-size handbook for Gender Focal Points (1 August)
e) Final copy of the main and pocket-size handbook ready for printing (5 Sept)
f) Training plan and material for the Training Unit of SEPI to use the handbook in the capacity
development of Gender Focal Point (12 Sept)
g) A final report of the mission (30 Sept)
VI. Payment Milestone
o First payment: 15% of the total amount will be paid after outline for handbook produced and
accepted.
o Second payment: 35% of the total will be paid after edited main and pocket size handbook
accepted.
o Third payment: 50% of the total will be made after the final report of the mission accepted.
VII. Handbook Production
The handbook will be produced in English Language.
VIII. Recruitment Qualifications
Corporate Competencies o Demonstrates commitment to UN Women’s mission, vision and
values;
o Displays cultural, gender, religion, race, nationality and age
sensitivity and adaptability;
o Displays high regard for integrity.
Functional Competencies o High level of self-management capacity and proactive self-drive
under very low supervision;
o Capacity to plan, prioritise and deliver tasks on time;
o Strong interpersonal, teamwork and communication skills.
o Experience in working with colleagues and counterparts of different
nationalities and religions in challenging operational conditions;
o Capacity to engage with national and international staff, to provide
clear feedback and to maintain effective rapport with different
kinds of people;
o Adaptability working in minimum facility
Technical Competencies o In-depth practical knowledge in gender development issues;
o Knowledge of current development policies and activities;
o knowledge about gender responsive policies, planning and
budgeting;
o proven skills in doing gender responsive planning and experience;
o Ability to research, analyze and present complex information;
o Strong analytical and presentation skills;
o Knowledge of adult learning principles and communicative styles;
o Proven ability to work as a facilitator of groups with diverse
membership, including government and civil society on gender
issues;
o Understanding of the social, cultural and political context of Timor-
Leste and its relation to gender.
Minimum Requirements
Education Master in the social sciences, economics or related disciplines.
Work Experience o Eight to 10 years of working experience in international
development with 5 years of experience in training, mentoring,
facilitation, and curriculum development;
o Previous experience in developing handbooks, trainings material
and training delivery;
o Previous working experience in gender mainstreaming and gender
responsive budgeting.
o Experience in the region is an asset ;
o Experience and familiarity with UN agencies is preferred;
o Strong writing skills in English language
Language o Fluency in English – Strong command of both written and oral
o Knowledge of Tetum, Bahasa Indonesia and Portuguese is an asset
How to apply: Applicants are required to submit a detailed CV, filled P11 form and an application letter
indicating how they meet the selection criteria specified in the term of reference.
Additionally, applicants must submit a proposal including:
- A Technical proposal stating the chosen approach and methodology to complete the assignment and
deliver the expected products;
- A Financial proposal. The financial proposal should include all necessary fees and cost related to the
assignment (layout designing, printing and translation should not be included). UN Women will not
cover any other additional expenses outside of the financial proposal.
The Technical and Financial proposal should be submitted in two separate documents easily identifiable.
Proposals will be evaluated on the basis of 70% points for the technical part and 30% for the financial
one.
Interested applicants should submit the application letter, curriculum vitae, P11 Form, and proposal to
Ms. Maria Isabel at maria.isabel@unwomen.org before the deadline date stated above and Timor-Leste
Closing Office Business (COB) at 18.00 ( GMT +09.00)
Alternatively, the applications can be sent to UN Women office at UN Agency House, Caicoli – Dili,
Timor-Leste.
Proposals received after the deadline will not be considered.