Finance & Contracts Administrator Transtec

Transtec is a leading international development consultancy firm which is committed to delivering professionalism in technical cooperation services for public, private and third sector organisations in emerging economies. We have 30 years’ experience of providing our services to clients worldwide. Our consultants work with governments and donors in developing countries, mainly in Africa and Asia. Our mission is to contribute effectively to good governance, including the improvement of the performance and decision-making process in the public and private sector.

Title Finance & Contracts Administrator

Date of issue 05/11/2011

Date of expiry 15/06/2011

Country Belgium

Location Brussels

Position Finance & Contracts Administrator

Probable starting date 1st July 2011

Duration Unlimited

Project Manager

Please send your CV by email to Marie-Astrid Corbisier: mcorbisier@transtec.be

CV language EN

Annex

Finance & Contracts Administrator - Job description

Financial management is more than an administrative and control function. Sound financial management of development projects is a critical prerequisite for successful project delivery. Timely and precise financial data are an absolute requirement for effective decision-making as well as corrective action by the project management in order to enhance the prospects of timely completion within the planned project budget and scope of deliverables.

We are looking for a bright, professional and enthusiastic individual to join our Brussels Office as a Finance and Contract Administrator. You will be working within the Business Support Team and reporting to the Finance and Contract Manager. Your key role is to help facilitate the smooth running of the key financial processes of the firm. This will include administrative support to a number of our consulting projects and contracts.

More specifically the role will include, while not limited to the following tasks:

Budget controlling and monitoring:

• planning of services, analysis of actuals against budget, reporting
• analysis of key performance indicators
• processing of in-country finances
• Support to the management of sales and purchase ledgers including:
• processing experts, partners and suppliers invoices and preparation of respective payments
• preparing client invoices and monitoring cash collection
• management and supervision of financial transfers to projects, supervision and consolidation of decentralised project expenditure into HQ financial management

Quality control:

• Supplier contracts; check financial conditions and check adherence to company policy
• Client contracts
• Ensuring that we are compliant with client needs, deadlines and reporting requirements
• Determine financial risks in bid documents and control commercial calculation, including cost estimates for proposals and contracts

General administration:

• filing and record-keeping ;
• liaising with project accountants, project managers and internal customers.

The role offers a mix of some regular administration, but our work is very varied, and the variety of our projects and contracts means that there is plenty of investigative and problem-solving work.

Profile - Required Skills:

• Positive mindset
• "Can do attitude" and "self-starter"
• Fluency in French and English - Spanish and Portuguese are additional assets
• A head for numbers
• Organisational and planning capabilities
• Solid understanding of accounting concepts
• Dynamic, flexible, open-minded, strong team player, resistant to stressful situations
• Strong IT skills
• Good writing and communication skills

Relevant administration experience: 1-2 years working experience .

Business administration or finance qualification will be an advantage.

Familiarity with development consulting and the rules and procedures of the main international donors would be an advantage. Experience working in a project or assignment based professional services firm will also be relevant

The successful applicant will be expected to work and live in Brussels and be available for some short travel to work on our projects.