Project Development Manager

Department: Reporting
Position: Program Development Manager Contract duration: 6 months renewable Location: Islamabad, Pakistan Starting Date ASAP

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.

II. Country Profile

Capital Office : Islamabad National Staff : 860 Areas : 4 (Islamabad, Mianwali, D.G Khan, Sindh) On-going programmes : 30 Budget : 21.5 M

Since the first days of its involvement in Pakistan in 1993, ACTED has always combined a strong emergency response capacity to address the regular humanitarian disasters that affect the country – be they related to conflict or natural disaster, and a steady focus towards development for Pakistan. In July 2010, populations were confronted with the worst flooding the country has ever faced. In a country already struggling with the enduring challenges of conflict and food insecurity, the unprecedented floods that swept through Pakistan and affected 20 million people, presented the population with immense challenges to overcome. ACTED and its partners have been working throughout the year to support communities in Pakistan as they have struggled to overcome this latest disaster and the chronic issues of escaping conflict and achieving food security. In 2011 there is still much to do to support communities recover from the floods, as well as those still facing the grim spectres of conflict and food insecurity. Throughout the next year, ACTED continues its efforts to assist those vulnerable communities rebuild their lives.

III. Position Profile The program development manager is responsible for ensuring the production of timely reports for Donors and for developing a country communication strategy, both internal and external. FUNCTIONS IN TERMS OF REPORTING 1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors - Understand and disseminate Donors guidelines ; - Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors; - Recruit and train Reporting Officers (both expatriate interns and/or national staff, if appropriate) to build up a productive and high performance team in line with ACTED’s principles of cost effectiveness and capacity-building; - Supervise the work, learning and progress achieved by all Reporting staff on the field to ensure quality and timeliness of reports; - Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports; - Work in close relation with Finance Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions. - Work in close relation and communicate on a regular basis with HQ reporting department, notably on the basis of the monthly Reporting follow up 2. Developing Internal Coordination and Communication mechanisms - In relation with the Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings); - Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects; - Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter; - Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff. 3. Developing an External Donor Relations Strategy - Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors; - Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements; - Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field. 4. Developing an External Communication Strategy - Define the main target groups, activities, resources and partnerships needed; - Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ; - Identifying sources of funding for a more cohesive public information strategy in-country.

1. Assisting the Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects

IV. Qualifications:

• Postgraduate diploma in International Development and (or) relevant Master’s level degree (anthropology, development studies, humanitarian aid, sociology); • Fluency in written and spoken English • Proficiency in written and spoken English • Strong writing abilities and analytical skills • Skills in political sciences or international relations • Ability to work efficiently under pressure • Previous experience in the humanitarian field, proposals development, and donor relations are required • Previous experience abroad is required

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus • Additional monthly living allowance • Free food and lodging provided at the organisation’s guesthouse • Transportation costs covered, + luggage allowance • Provision of medical, life, and repatriation insurance

VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : PDM/PAK/SA

ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE

Fax. + 33 (0) 1 42 65 33 46

For more information, visit us at http://www.acted.org