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Regional Coordinator, Asia

9:33:00 PM

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

JOB SUMMARY

The Regional Coordinator (RC) is responsible for the management, development, supervision, and support of International Medical Corps’ Country Programs within a designated regional portfolio and for the day-to-day guidance and intra-coordination of members to the respective Regional Team (RT)

ESSENTIAL RESPONSIBILITIES

Working under the supervision of the Director of International Operations and coordinating the Regional Team, the Regional Coordinator (RC) coordinates the organizations emergency relief and development activities and program design and development for the country programs within his/her regional portfolio, supports in-country teams and provides overall guidance to field staff from its Washington, DC offices with frequent trips to the field. Additionally, s/he represents and advocates for programs to partners in the international development community, donors and government representatives.

Major Responsibilities

  1. Regional team leadership • Provide day-to-day guidance and coordination of members to the Regional Team (RT) which incorporates members from a variety of internal departments; provide associative financial, program development, fund raising, recruitment and technical oversight, input and supervision cognizant and respectful of individual RT member Department policy and direct technical / quality control oversight
    • Work as needed with members of other internal Departments who are not assigned to the RT but who provide logistical, finance, security, human resource, legal, and communication oversight, input and/or supervision, including International Medical Corps-UK
    • Coordinate and cooperate with the technical supervisors of the RT members for evaluation, time-use planning, and other management tasks • Ensure a regular flow of quality information within and beyond the RT as relevant, useful and supportive to mutual and respectful needs • Act as the principle conduit with the field especially the Country Director • Work with other RCs / RTs as appropriate to facilitate cross-over programs and approaches as well as to ensure timely information exchange • Ensure communication and information sharing between different missions and dissemination of lessons learned

  2. Manage regional programs Working with the relevant Country Directors (CD), Regional Directors (RD) and other members of the RT: • Ensure continuance of country programs through an ongoing analysis of and appropriate response to context changes, mission, program, and beneficiary needs, donor positioning, lessons learned, and best practices • Oversee new program and new mission start-up as appropriate • Ensure compliance with internal and external regulations, all applicable laws, and contractual obligations, in consultation with Legal • Ensure timely and adequate cooperation with Legal regarding review and approval of agreements (MOUs, contracts, etc.) • Ensure respective RT member contribution towards timely and properly executed required reports within and without International Medical Corps (including International Medical Corps-UK); ensure sufficient and timely distribution and central filing • Ensure timely and adequate cooperation with Finance (RT member and other) regarding financial needs, requests, application and reports • Provide program oversight to ensure that goals, objectives, benchmarks and program quality are achieved; ensure timely submission of reports on same; regularly employ International Medical Corps information technology standards and software to meet this responsibility
    • Oversee the development and implementation of annual and long-term strategies for each country mission that fits into the general International Medical Corps strategy and goals; periodically update the strategy as necessary to meet changing needs and context; report on same • Identify, design and implement regional and cross-border programs and approaches • Ensure security plans are in place for each mission and ensure full compliance of field staff with security guidelines • Ensure that respective RT human resources respective of relevant member Department policy and standards are being used regionally as most appropriate • Ensure that stated communications and public relations needs at headquarters are met. • Oversee the implementation of all direct-grant and sub-grant obligations relevant to the region; facilitate quality monitoring and evaluation as relevant

  3. Program design and development Working with the relevant CDs, RDs and RT: • Using global International Medical Corps strategic information as supplied by headquarters and the related individual country strategies as a base, ensure ongoing program development and design; this will include identification of needs; identification of donors, donor priorities, and donor opportunities; and program design • Oversee proposal writing, compliance with donor regulations, and follow-up through the approval process • Expand International Medical Corps horizons and ensure sustainability through the use of new funding mechanisms, new program concepts, and the adaptation of new program techniques using experts as necessary • Initiate and oversee exploratory missions/assessments both within and without current country missions, working with the ERT as needed

  4. Supervision Working with the relevant CDs, RDs and RT: • Provide human resource oversight of in-country teams including timely evaluations, mentoring, coaching and identification and resolution of problems, concerns, legal issues, and conflicts • Ensure effective planning for and process administration of relevant staffing needs (e.g. interviewing applicants, cooperation in hiring, orienting and otherwise equipping new staff following appropriate International Medical Corps policies, procedures and protocols; work with technical Department Directors as appropriate in these regards • Visit the country missions regularly to assess and strengthen appropriate management; coordinate with technical Department Directors in scheduling and detailing visits to relevant mission by RT members and other individuals • Communicate regularly with mission staff; particularly with emphasis to CDs and RDs • Be accessible to mission staff for appropriate guidance and support • Facilitate applicable training and development of new and current staff through the identification of staff training needs, training opportunities, ongoing training in International Medical Corps policies and procedures; coordinate with technical Department Directors in this regard as appropriate • Proactively promote development, leadership, cooperation, coordination and professional working relationships with all International Medical Corps Departments and staff members • Provide human resource oversight of the relevant Desk Officers (DOs) working with the RT including timely evaluations, mentoring, coaching, training and identification and resolution of problems, concerns, legal issues, and conflicts

  5. Representation Working with the relevant CDs, RDs and RT members: • Ensure a thorough understanding of the mission and regional contexts • Create and maintain substantial relationships with donors and partners (governmental, NGO, and companies) both current and potential • Raise the profile of International Medical Corps, its work and country missions through active participation in Interaction forum, conferences, workshops, outreach events, and communication opportunities in line with senior strategic objectives and priorities
    • Facilitate development and application of similar quality activity at the field level; facilitate appropriate training and equipment for field personnel to carry this out • Document all contacts in standard and central files as separately to be advised • Serve as an advocate on behalf of relevant missions • Represent International Medical Corps as well to the missions • Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive. • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors • Create and maintain an environment that prevents sexual exploitation and abuse (SEA) of beneficiaries, by clearly defining the standards of behavior that are expected of IMC staff, as described in the organizations Code of Conduct; Ensure that mechanisms supporting these standards and principles are promoted, disseminated, and integrated into personnel requirements, and that the organizations SEA complaints procedures are in place and functioning properly.

Benchmarks

  1. Regional team leadership and management • In cooperation with respective technical Department Directors, facilitate timely and accurate evaluations of RT members. • Weekly standard format RT reports are to be written and disseminated • Regular RT meetings are to be held and summary reports are to be distributed to all RT members as well as kept on central file

  2. Manage regional programs • Facilitate all required reports being submitted on time • Facilitate all country programs proactively meeting required program indicators and outputs • Regularly update country strategies, following senior strategic goals and objectives

  3. Program design and development • Plan for and facilitate a percentage of growth in the regional portfolio per quarter • Plan for and facilitate progressive professional development and submission of successful proposals submitted per quarter

  4. Supervision • Ensure timely execution of CD and DO evaluations and performance appraisals • Schedule and budget for / ensure each relevant mission is both RC and DO visited at least once per year

  5. Representation • Ensure productive strategic and practical meetings with active and potential donor representatives for each relevant country mission at least twice per quarter; add at least one new potential donor or partner contact each quarter; document such contact and file in central records • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors

SKILLS AND REQUIREMENTS

  1. Education: Masters Degree in Public Health, Social Work, International Relations, International Affairs or other relevant advanced degree; 2.At least 3 years experience managing home office and/or field staff; 3.Minimum of 5 years relevant working experience, including significant international experience working with/supporting international relief and development programming; 4.Recent experience with USG funded programming in the Asia preferred; 5.Background in program management, design, and development; 6.Knowledge of USG/EU/UN donor regulations and requirements; 7.Willingness/ability to travel extensively to the region

OTHER RELEVANT INFORMATION

-Excellent writing skills -Flexibility -Ability to travel

HOW TO APPLY

To officially begin the application process, please visit our website at http://www.internationalmedicalcorps.organd go to our “Careers” page. Find your desired position, click on the position title and complete the application at the bottom of the job description.

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