Transit Site Manager , International Rescue Committee

BACKGROUND: 

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries, the IRC aims to restore safety, dignity and hope to millions who are uprooted and struggling to endure.

In response to the influx of refugees in Greece, The IRC Hellas has been working in Lesvos since June 2015, currently providing support to Middle East and North Africa refugees.

 

 

SCOPE OF WORK:

The transit site manager is responsible for overseeing the coordination and implementation of activities within the transit site, and to ensure that the site is a safe space for refugees who will transit and/or pass the night on the site. She / he will oversee the activities of the camp management team, act as primary focal point for partner, government and community coordination in the area of intervention, and lead field level reporting on his/her sector.

 

Position objectives:

• Oversee the site planning and the set-up phase of the transit site.
• Coordinate providers for the efficient and timely delivery of all services, including monitoring, plugging gaps and avoiding duplication.
• Ensure access to basic human rights by all of the displaced population in site settings.
• Ensure that site management and coordination mechanisms are established and maintained to internationally accepted standards, in order to provide a safe, secure and dignified place for displaced persons to live.
• Act as primary focal point for community and partner coordination regarding site management and activities. Represent IRC at local level coordination meetings and with community representatives when requested.
• Ensure accurate and timely reporting for site level activities. 

 

This position reports to Field Coordinator

 

RESPONSIBILITIES:     

Staff Supervision & Development

• Supervises a Camp Management team of 36, and leads coordination of all other teams working within the site.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Ensure timely completion and submission of monthly timesheets, probations reviews and annual performance reviews for the distribution team.
• Plan/coordinate and oversee staff workplans, work and vacation schedules, and staff training/development activities
• If/as required identify staff performance issues and work with the Field Coordinator to document and address these in accordance with the National Staff Employment Policies

 

Grant Planning & Implementation

• Prepare and maintain/update detailed workplan(s) that support and achieve the overall grant timeline and completion date
• Provide direction and monitor staff in their implementation of the workplan and quality of technical activities, share relevant information and direction to improve quality and achieve timelines
• Oversee the site planning and the set-up phase of the transit site.
• Coordinate providers for the efficient and timely delivery of all services, including monitoring, plugging gaps and avoiding duplication.
• Ensure access to basic human rights by all of the displaced population in site settings.
• Ensure that site management and coordination mechanisms are established and maintained to internationally accepted standards, in order to provide a safe, secure and dignified place for displaced persons to live.
• Act as primary focal point for community and partner coordination regarding site management and activities. Represent IRC at local level coordination meetings and with community representatives when requested.
• If required, lead the initial needs assessment team to help the program gain a better understanding of the scope and location of the crisis.

 

Grant Monitoring & Reporting

• Oversee the collection and compiling of key data regarding the functioning of the transit site.
• Provide regular reports to the Field Coordinator

Coordination & Representation

• Work closely and coordinate with IRC logistics, finance and grant staff to ensure timely and complete program activities and expenditures.
• Undertake/participate in liaison, coordination, and information sharing activities with national NGOs, international organizations, and government at the local level or as required
• Act as primary focal point for community level engagement 

 

Other

• Consistently and proactively monitor/assess the safety and security of the team; promptly report concerns or incidents to IRC management and liaise with community leaders and other external parties as required to maintain/enhance the security environment for IRC programs
• Other duties as assigned by the supervisor to enable and develop IRC programs

 

Professional Standards

• All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.

 

 

REQUIREMENTS:

• Bachelors degree in international development, operations or related fields
• 3-5 years professional experience in program management, community - level engagement and core relief assistance.
• Previous experience leading teams in humanitarian settings. Previous experience with community level engagement, distribution programming and security preferred.
• Proven abilities in developing workplans, data collection and analysis and performance monitoring, team management, community engagement.
• INGO experience preferred
• Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, detail oriented, dynamic, results – oriented, flexible and able to handle pressure well.
• Fluency in English and/or Greek preferred required. Knowledge of Arabic is an asset

 

 

WORK ENVIRONMENT:

• This position will supervise site management teams and will liaise closely with all local and international actors working within the site. The candidate must be prepared to spend extended working hours due to the unanticipated refugees large flux of arrivals in what may be adverse weather conditions or stressful environments.

 

Applications should be submitted to IRC at IRCGreece.Jobs@rescue.org    

 

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