Receptionist / Administrative Assistant

JOB DESCRIPTIONReceptionist / Administrative AssistantIOGP Brussels Office

Qualifications

Minimum 3 or 4 years study after secondary school (Bachelier)

Knowledge and attributes

Aptitude for learning
Ability to multi task & prioritise
Good language (English is the working language) & communication skills
Good organisational ability
Clear methodical approach
Good record keeping
Good people skills
Motivation to carry out routine tasks without prompting
Willingness to help out with tasks outside general job description
Ability to approach others for assistance, and to check when in doubt
Good working knowledge of MS Office software – (Word, Excel, PowerPoint) and Internet

Responsibilities

Clerical assistance

Assist 2 Managers in their daily work, incl travel requirements
Assist Office Manager whenever there is excess workload
Organise telephone conferences as required
Help with mailings
Take charge of meeting room reservations
Handle meeting logistics and order lunches for in house meetings, including taxis after meeting
Organise conference rooms for in house meetings
Arrange couriers
Handle incoming and outgoing post + distribution to staff
Keeping data base up-to-date

Reception

Greet visitors and inform host that guests have arrived
Greet suppliers and sign the necessary forms
Answer phone calls and redirect to staff

Office/kitchen supplies

Maintain stock levels of office stationery
Maintain kitchen supplies for staff and meetings

Organisation

Reports to the Office Manager of IOGP

To apply

Please send CV and motivation letter to cg@iogp.org.
Only shortlisted candidates will be contacted.

December 2016