Receptionist / Administrative Assistant

JOB DESCRIPTIONReceptionist / Administrative AssistantIOGP Brussels Office
Minimum 3 or 4 years study after secondary school (Bachelier)
Knowledge and attributes
  • Aptitude for learning
  • Ability to multi task & prioritise
  • Good language (English is the working language) & communication skills
  • Good organisational ability
  • Clear methodical approach
  • Good record keeping
  • Good people skills
  • Motivation to carry out routine tasks without prompting
  • Willingness to help out with tasks outside general job description
  • Ability to approach others for assistance, and to check when in doubt
  • Good working knowledge of MS Office software – (Word, Excel, PowerPoint) and Internet
Clerical assistance
  • Assist 2 Managers in their daily work, incl travel requirements
  • Assist Office Manager whenever there is excess workload
  • Organise telephone conferences as required
  • Help with mailings
  • Take charge of meeting room reservations
  • Handle meeting logistics and order lunches for in house meetings, including taxis after meeting
  • Organise conference rooms for in house meetings
  • Arrange couriers
  • Handle incoming and outgoing post + distribution to staff
  • Keeping data base up-to-date
  • Greet visitors and inform host that guests have arrived
  • Greet suppliers and sign the necessary forms
  • Answer phone calls and redirect to staff
Office/kitchen supplies
  • Maintain stock levels of office stationery
  • Maintain kitchen supplies for staff and meetings
  • Reports to the Office Manager of IOGP
To apply
  • Please send CV and motivation letter to cg@iogp.org.
  • Only shortlisted candidates will be contacted.
December 2016