Wednesday, January 18, 2017

UfM Secretary General Office Manager

Provides global support to the Secretary General coordinates resources and manages day to day activity of SG’s office. Provides specific support to SG’s agenda and missions preparation. Contributes to the overall smooth functioning of the Cabinet and its coordination with the whole institution.
Administration of SG’s Office and Logistics
  • Maintain strong internal and external relations for the overall effectiveness of the management of the office of the Secretary General within the Cabinet and liaise with the Divisions and Departments of the Organization.
  • Proactively and resourcefully plan, organize, coordinate, schedule and communicate internal and external meetings with great attention to detail.
  • Support the planning and organization of the Secretary General’s agenda. Organize and maintain diaries and make appointments.
  • Assist the Secretary General in all tasks and functions as required and give support for all operational aspects of his missions abroad.
  • Manage administrative documents, incoming emails, faxes and post, often deal with the correspondence on behalf of the Secretary General.
  • Organize and maintain files and records, database of contacts, etc.
  •  Meeting and greeting visitors at all levels of seniority.
  • Deal with incoming telephone calls, emails, faxes and post, screen enquiries and requests and handle them as appropriate
  • Manage external contacts of the Secretary General, proactively understanding who they are, and keep track of periodic communication needed for priority contacts
  • Communication and other support activities
  • Contribute to events organization and procurement for support services including interaction with partners for logistical support.
  • Substance files and assistance on content
  • Contribute in producing documents, i.e. verbal notes, briefing papers, reports of meetings and missions, speeches and presentations.
  • Attend meetings and ensure the Secretary General has all relevant information to handle the meeting at best.
  • Occasionally, travel with the Secretary General to take notes or dictation at meetings, provide general assistance during presentations and follow up.
  • Manage work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to others as necessary regarding sensitive/confidential information.
  • Carry out background research and present findings as per request of the Secretary General Other tasks as assigned by the Secretary General.
Essential requirements:
  • Bachelor's Degree in Communication, Social Sciences, Business Administration or equivalent • Excellent ability to manage resources and anticipate needs.
  • Excellent computer literacy, speed and accuracy.
  • Excellent organizational skills, including ability to prioritize, multi-task handling, and ability to work effectively with minimal supervision.
  • Excellent communication skills, both verbal and written.
  • Proven ability to deal with discretion with confidential and sensitive dossier and situations.
  • Proven ability to work under pressure and to tight deadlines.
  • Attention to detail and deadlines.
  • Well presented.
Desirable requirements:
  • 5 years PA/secretarial experience at a senior level
  • Knowledge of Social Medias
  • Experience in working within an international environment, ideally an international public organization and/or multinational private sector.
Minimum Requirements: Proficiency in English and French in reading, writing and speaking. Good command of Spanish desirable. Knowledge of another language from UfM countries would be an asset.
  • Job Title: UfM Secretary General Office Manager
  • Reports to: Secretary General
  • Gross Salary: Local staff (36.000-43.000)
Submission of applications
Please read carefully the following information and send a complete application in English to the following address:
The complete application includes:
  • A detailed curriculum vitae in English clearly elaborating educational and professional experience relevant for the position.
  • A motivation letter in English in a separate document including a clear mention of the profile applied for and full postal address. Please, do not send any supporting documents (i.e.: copies of your ID-card, educational certificates, evidence of previous professional experience etc.) with your application at this stage.
Submission Date: Complete applications must be submitted by 30th January 2017 (midnight, European time, GMT+1)
Only shortlisted candidates will be contacted for interviews.

Popular Posts


Accountant ACDI/VOCA ACTED Action Against Hunger ActionAid ADB African Development Bank ADB Asian Development Bank Administrative Administrative Assistant Advisor Afdb African Development Bank Afghanistan afr Africa Development Bank Africa Nazarene University Africa Union African Barrick Gold Africare AfricaRice Aga Khan University Agricultural Airtel Jobs Algeria American Embassy American Bar Association American Red Cross Amnesty Amnesty International Amref AngloGold Ashanti Angola Argentina ASIA DEVELOPMENT BANK ASIA JOBS Asian Development Bank AdB AU AFRICAN UNION Auditor Australia Austria Aviation Jobs BA British Airways Bank for International Settlements BANK JOBS BANK OF RWANDA Bank of Tanzania Barclays Bank Barrick Gold BBC WORLD SERVICE Belgian Development Agency Belgium Brussels BiRD Bureau for Institutional Reform and Democracy Botswana Brazil British Council British Red Cross Burkina Faso Burundi CANADA Cardno Care International Carter Center Catholic Relief Services Chad CHAI Clinton Health Access Initiative Chemonics International Chevron ChildFund International Chile CHINA Christian Aid CIMMYT International Maize and Wheat Improvement Center Civil Engineers Climate Change Coca-Cola Company Coffey International COMESA Commonwealth Communications Officer Community Development Congo Conservation International Consultancy COOPI Côte d'Ivoire Crown Agents Group Danish Refugee Council (DRC) DataBase Management Dell Deloitte Denmark DFID DHL Diageo Director DRC Democratic Republic of the Congo DRIVER EAC EAST AFRICAN COMMUNITY EAST AFRICA COMMUNITY Economist ECOWAS Education Egerton University EGPAF Elizabeth Glaser Pediatric AIDS Foundation EGYPT Electrical Engineer Electrical Engineering Embassy Jobs EMBL - European Molecular Biology Laboratory Energy Careers EngenderHealth Engineering England Environmental Ethiopia Etihad Airways EU Delegation European Union Jobs Family Health International Fao Food and Agriculture Organization FHI360 Fiji FINANCE Finance and Administration Finca Finland Ford Foundation France Freedom House Futures Group Geita Gold Mine GEOLOGIST Germany Ghana Goal Ireland Gold Fields Goldfields Google Jobs Governance Greenpeace Guatemala Haiti HANDICAP INTERNATIONAL Health and Medical HEALTH JOBS HelpAge International Honduras HOTEL JOBS Huawei Human Resources Human Rights Human Rights Watch I-TECH IAEA International Atomic Energy Agency IATA Air Transport Association IAVI International AIDS Vaccine Initiative IBM Software Group ICAP ICC International Criminal Court ICT JOBS IFAD International Fund for Agricultural Development IFC International Finance Corporation IGAD region IITA International Institute of Tropical Agriculture ILO International Labour Organization ILRI International Livestock Research Institute IMF International Monetary Fund Indonesia Industrial Insurance Inter-American Development Bank International AIDS Society International Alert International Criminal Court INTERNATIONAL GRAINS COUNCIL International Potato Center (CIP) International Rescue Committee Internews Europe INTERNSHIP OPPORTUNITIES Internships INTERPOL IntraHealth IOM International Organization for Migration Iraq IRC International Rescue Committee IRCT International Rehabilitation Council for Torture Victims Islamic development bank Islamic Relief Israel Italy ITU International Telecommunications Union IUCN The International Union for Conservation IWMI International Water Management Institute J/P HRO Japan Jhpiego JOB IN INDIA Jobs in India JOBS IN RWANDA Jordan KCB Kenya Commercial Bank Kenya Airways Kenyatta University Korea KPMG Kuwait Latin America Lecturer LEGAL JOBS Lesotho Liberia LIBRARIAN Libya Logistics LWR Lutheran World Relief Maersk Makerere University Malaria Consortium Malawi Malaysia Mali Management Systems International (MSI) MANAGERS Marie Stopes International Marketing MCC Millennium Challenge Corporation Mechanical Engineer Médecins Sans Frontières MEDIA JOBS Mekong River Commission Mercy Corps Mexico Microsoft Middle East Jobs MINING Moi University Mombasa Monitoring and Evaluation Manager Mozambique Msh Management Sciences for Health MTN Group Myanmar Namibia National University of Rwanda NATO Nederland NEPAD Netherlands New Zealand NGO JOBS Nigeria Nokia Norway Norwegian Refugee Council OCHA UN Office for the Coordination of Humanitarian Affairs Office Attendants Oikocredit Oil and Gas OPEC Open Society Foundations Operations Organization for Security and Co-operation in Europe Oxfam Pact International PAHO Pan American Health Organization Pakistan Pan American Health Organization Panama Path International Pathfinder International Peace Corps Peru PHILIPPINES Plan International Poland Presbyterian University of East Africa Procurement Progressio Psi Population Services International Public Relation Puma Energy PwC PricewaterhouseCoopers Qatar Quality Assurance RECEPTIONISTS RECORDS MANAGEMENT Red Cross Jobs Republic of Kenya Researcher Restless Development Revenue Watch Institute Rio Tinto Room to Read Russia SABMiller SADC SAFARICOM JOBS SALES Sales and Marketing Saudi Arabia Save The Children Scholarships SECRETARY SECURITY JOBS Senegal Shell Group Shelter For Life Sierra Leone Sightsavers International Singapore SNV International Software Engineering SOKOINE UNIVERSITY OF AGRICULTURE Solidarités International somalia Sony Ericsson South Africa South America South Sudan Jobs Spain SPC Secretariat of the pacific community Sri Lanka sSierra Leone Standard Bank Group STATISTICIAN Stores SUPPLIES OFFICER Survey Swaziland Sweden Switzerland TANESCO Tanzania Tanzania Investment Bank Teaching TECHNICIANS Technoserve TELECOM JOBS Tender Tetra Tech ARD Thailand The Commonwealth The European Chemicals Agency Tigo Timor Leste Togo Tourism Tourism and Hospitality Toyota Transparency International (TI) Trócaire Tunisia Turkey UGANDA JOBS UK United KingDom UNAIDS UNDP UNESCO UNFPA UNICEF Unilever Careers United Arab Emirates United Nations Jobs United States Of America UNIVERSITY University of Cambridge University of Edinburgh University of Ghana University of Nairobi University of Oxford University of Pretoria University of Swaziland Unwomen US Embassy USAID Utumishi Jobs Vodacom Vodafone Group Volunteers VSO War Child International WaterAid International Web Development WEST AFRICA JOBS Western Union Company Wetlands InternationaL WFP World Food Programme Winrock International World Bank Jobs World Food Programme World Health Organization World Society for the Protection of Animals World Vision Jobs WorldFish Center WWF International Yahoo Yemen Zambia Zanzibar Zimbabwe