Administrative Assistant / Receptionist

The International Association of Oil & Gas Producers (IOGP) is recruiting an administrative assistant / receptionist (M/F)

Paid internship 1 year

Qualifications

Minimum 3 or 4 years study after secondary school

Knowledge and attributes

• Aptitude for learning
• Ability to multi task & prioritise
• Fluent in English (working language) and French
• Good communication and organisational skills
• Clear methodical approach
• Motivation to carry out routine tasks without prompting
• Willingness to help out with tasks outside general job description
• Ability to approach others for assistance, and to check when in doubt
• Good working knowledge of MSOffice (Outlook and Word are a must, Excel and PowerPoint a plus) and Internet

ResponsibilitiesClerical assistance

• Assist 2 Managers in their daily work, incl. travel requirements
• Assist Office Manager whenever there is excess workload
• Organise telephone conferences & meetings
• Help with mailings
• Take charge of meeting room reservations, handle meeting logistics and order lunches
• Arrange couriers
• Handle incoming and outgoing mail + distribution to staff
• Keeping data base up-to-date

Reception

• Greet visitors & suppliers
• Answer phone calls and redirect to staff

Office/kitchen supplies

• Maintain stock levels of office stationery
• Maintain kitchen supplies for staff and meetings

Organisation

• Reports to the Office Manager of IOGP

Please send your motivation letter and CV in English to Christine Glorieux at cg@iogp.org

Only shortlisted candidates will be contacted.