Senior Finance Officer
Department: Finance Division – Global Finance
Supervisor: Deputy Director of Global Finance
Location: Washington DC
Effective Date: Revised May 19, 2011
Pact values and supports a diverse work environment.
Position Summary: The Senior Finance Officer is responsible for all aspects of field financial data management in DC for their portfolio, including quality review and integration of field financial data into Pact DC’s consolidated Serenic Navigator accounting system and subsequent reporting, including Project Summary Report (PSR) management, federal Financial Status Reports (FSRs) and other donor-required reporting. The Senior Finance Officer also assists with budget preparation, monitoring budget variances, and responding to general informational inquiries concerning the assigned country portfolio. Supervises other team members’ tasks and responsibilities, including those of the Finance Officer and Project Accountant.
Core Values: Pact employees embrace the following core values as representatives of the institution:
• all people have a right to participate in decisions affecting their lives
• gender equity is mandatory for social transformation
• resources are allocated in a transparent manner, guided by accountability to our clients and Pact’s role as steward of resources intended for the poor
• diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
• teamwork and collaboration shape our day-to-day working relationships
• innovation and risk taking to achieve impact and broad scaleable results drive strategic priorities
• gathering and sharing information are primary roles for all employees
• staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
• a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment
Specific Duties and Responsibilities:
• Provides effective oversight to ensure compliance with systems and procedures for cash management, procurement, subgrants and subcontract financial management, documenting and accounting for cost share / match, and financial reporting, etc.
• Maintains financial reporting and monitoring systems which will provide timely and periodic reports for management.
• Evaluates and provides guidance to the Project Accountant and Finance Officer on the monthly desk review of the field financial data submission. Resolves problem areas with the field and headquarters’ finance staff including the Corporate Accounting team as necessary.
• Quality reviews the PSR, FSR, and other donor reports prepared by assigned team members, and subsequently provides program personnel with appropriate financial information for pipeline projections that may be needed.
• Responds to financial information requests concerning assigned portfolio from management staff and donors in a timely manner.
• Monitors field office / project cash balances to ensure cash balance maintained is not excessive.
• Monitors timely liquidation of project subgrantee and travel advances.
• Reviews cash receipt and disbursement transactions such as but not limited to: advances, procurement, travel, subcontract transactions – ensuring adequacy of supporting documentation, appropriate cost accounting allocations, proper project and account code, etc.
• Review invoices to donors prepared by Finance staff, and follows up on collection efforts as requested by management.
• Ensures that PACT DC’s consolidated accounting system is fully reconciled with the field data accounting systems maintained on Serenic, QuickBooks, and ACCPAC.
• Assists with review of subgrantee organizations’ audited financial reports and supporting documentation for accuracy, accountability and compliance with USAID and/or other donors’ requirements, in accordance with the Agency’s established procedures.
• Reviews, analyzes and monitors project budget-to-actual variances.
• Assists with the preparation of budgets for new proposals, cost extensions, and project modifications with the objective of realistic cost projections and full cost recovery, as requested by Supervisor.
• Assists the Deputy Director of Global Finance with project start-up as well as follow-up on the close-out phase of grants and contracts.
• Works closely with the regional Global Finance management team members and provides recommendations for field office visits and field training, improving internal control and work processes and overall customer service.
• Leads team in preparation for the annual audit and obtains supporting documents and other responses needed from field offices during the course of the audit.
• Supports finance staff, as well as field office and program personnel with necessary financial training.
• Assists in the documentation of pertinent financial procedures and related training manuals.
• Maintains a safe and organized working environment.
• Performs all other duties as assigned.
Qualifications:
• Working knowledge of GAAP and federal award regulations (OMB Circulars A-122, A-133), as well as fund and project accounting experience
• Experience with developing budgets and projections for subgrants / subcontracts
• Ability to understand and participate in cash flow forecasting and fiscal year budgeting processes
• Ability to coordinate team deliverables and provide supervision and mentoring to multiple staff
• Proficiency in word processing, spreadsheets and database skills
• Sound analytical and problem solving skills
• Strong organizational skills and ability to prioritize multiple tasks
• Deadline-oriented
• High degree of initiative and team player
• Strong oral and written communication skills to interact with all levels of staff effectively
• Flexibility in a multicultural environment
• Ability to train all levels of staff on financial policies and protocols
• Ability to travel domestically and internationally
Education and Experience Requirements:
• Bachelors Degree in Accounting or Finance; CPA preferred
• Minimum of five (5) years of progressive experience in finance, accounting, business management or related field (international non-profit environment preferred)
• MS Serenic Navigator and QuickBooks accounting software experience preferred
• USAID rules and regulations knowledge
• Foreign language a plus
• Overseas work experience a plus
Disclaimer: This job description summarizes the responsibilities assigned to the position; however it does not contain an all-inclusive list of responsibilities. Periodically, employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
This document does not create an employment contract, implied or otherwise. Employment at Pact is a voluntary "at will” relationship.
Pact is an equal opportunity employer.
Please go to http://www.pactworld.org and complete an online application.
Supervisor: Deputy Director of Global Finance
Location: Washington DC
Effective Date: Revised May 19, 2011
Pact values and supports a diverse work environment.
Position Summary: The Senior Finance Officer is responsible for all aspects of field financial data management in DC for their portfolio, including quality review and integration of field financial data into Pact DC’s consolidated Serenic Navigator accounting system and subsequent reporting, including Project Summary Report (PSR) management, federal Financial Status Reports (FSRs) and other donor-required reporting. The Senior Finance Officer also assists with budget preparation, monitoring budget variances, and responding to general informational inquiries concerning the assigned country portfolio. Supervises other team members’ tasks and responsibilities, including those of the Finance Officer and Project Accountant.
Core Values: Pact employees embrace the following core values as representatives of the institution:
• all people have a right to participate in decisions affecting their lives
• gender equity is mandatory for social transformation
• resources are allocated in a transparent manner, guided by accountability to our clients and Pact’s role as steward of resources intended for the poor
• diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
• teamwork and collaboration shape our day-to-day working relationships
• innovation and risk taking to achieve impact and broad scaleable results drive strategic priorities
• gathering and sharing information are primary roles for all employees
• staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
• a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment
Specific Duties and Responsibilities:
• Provides effective oversight to ensure compliance with systems and procedures for cash management, procurement, subgrants and subcontract financial management, documenting and accounting for cost share / match, and financial reporting, etc.
• Maintains financial reporting and monitoring systems which will provide timely and periodic reports for management.
• Evaluates and provides guidance to the Project Accountant and Finance Officer on the monthly desk review of the field financial data submission. Resolves problem areas with the field and headquarters’ finance staff including the Corporate Accounting team as necessary.
• Quality reviews the PSR, FSR, and other donor reports prepared by assigned team members, and subsequently provides program personnel with appropriate financial information for pipeline projections that may be needed.
• Responds to financial information requests concerning assigned portfolio from management staff and donors in a timely manner.
• Monitors field office / project cash balances to ensure cash balance maintained is not excessive.
• Monitors timely liquidation of project subgrantee and travel advances.
• Reviews cash receipt and disbursement transactions such as but not limited to: advances, procurement, travel, subcontract transactions – ensuring adequacy of supporting documentation, appropriate cost accounting allocations, proper project and account code, etc.
• Review invoices to donors prepared by Finance staff, and follows up on collection efforts as requested by management.
• Ensures that PACT DC’s consolidated accounting system is fully reconciled with the field data accounting systems maintained on Serenic, QuickBooks, and ACCPAC.
• Assists with review of subgrantee organizations’ audited financial reports and supporting documentation for accuracy, accountability and compliance with USAID and/or other donors’ requirements, in accordance with the Agency’s established procedures.
• Reviews, analyzes and monitors project budget-to-actual variances.
• Assists with the preparation of budgets for new proposals, cost extensions, and project modifications with the objective of realistic cost projections and full cost recovery, as requested by Supervisor.
• Assists the Deputy Director of Global Finance with project start-up as well as follow-up on the close-out phase of grants and contracts.
• Works closely with the regional Global Finance management team members and provides recommendations for field office visits and field training, improving internal control and work processes and overall customer service.
• Leads team in preparation for the annual audit and obtains supporting documents and other responses needed from field offices during the course of the audit.
• Supports finance staff, as well as field office and program personnel with necessary financial training.
• Assists in the documentation of pertinent financial procedures and related training manuals.
• Maintains a safe and organized working environment.
• Performs all other duties as assigned.
Qualifications:
• Working knowledge of GAAP and federal award regulations (OMB Circulars A-122, A-133), as well as fund and project accounting experience
• Experience with developing budgets and projections for subgrants / subcontracts
• Ability to understand and participate in cash flow forecasting and fiscal year budgeting processes
• Ability to coordinate team deliverables and provide supervision and mentoring to multiple staff
• Proficiency in word processing, spreadsheets and database skills
• Sound analytical and problem solving skills
• Strong organizational skills and ability to prioritize multiple tasks
• Deadline-oriented
• High degree of initiative and team player
• Strong oral and written communication skills to interact with all levels of staff effectively
• Flexibility in a multicultural environment
• Ability to train all levels of staff on financial policies and protocols
• Ability to travel domestically and internationally
Education and Experience Requirements:
• Bachelors Degree in Accounting or Finance; CPA preferred
• Minimum of five (5) years of progressive experience in finance, accounting, business management or related field (international non-profit environment preferred)
• MS Serenic Navigator and QuickBooks accounting software experience preferred
• USAID rules and regulations knowledge
• Foreign language a plus
• Overseas work experience a plus
Disclaimer: This job description summarizes the responsibilities assigned to the position; however it does not contain an all-inclusive list of responsibilities. Periodically, employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
This document does not create an employment contract, implied or otherwise. Employment at Pact is a voluntary "at will” relationship.
Pact is an equal opportunity employer.
Please go to http://www.pactworld.org and complete an online application.
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