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Finance Manager Libya

12:20:00 PM

This is a 6 month position

PROGRAM/DEPARTMENT SUMMARY:

Mercy Corps has been present in the Middle East since the 1980s. Presently it has offices in Lebanon, the West Bank and Gaza, Jordan, Syria, Yemen and Iraq. Programming in the region includes relief and recovery activities in northern Iraq, Lebanon, Gaza, Jordan and Syria – working often with refugees and displaced persons, as well as host communities affected by conflict and poverty. Mercy Corps has had an assessment team on the ground in Libya since March 2nd, began grant-funded programming in May, currently has offices in Benghazi and Misrata and employ 7 ex-pats and more than 25 National team members. The Mercy Corps Finance Department is responsible for all financial functions in Libya, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Representative and the Program team to ensure that financial resources are used efficiently and effectively.

[Describe overview of job missioGENERAL POSITION SUMMARY:

Working in the Libya program under the direction of the Country Representative, the Finance Manager is responsible for all aspects of financial management of the country program, ensuring compliance with Mercy Corps internal policies and procedures as well as donor regulations.

ESSENTIAL JOB FUNCTIONS:

FIDUCIARY RESPONSIBILITIES

  • Oversee and manage daily country-wide accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.
  • Plan and implement systems for financial operations in both the main country office and in field offices in accordance with the Mercy Corps Field Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.
  • Hire, train and supervise Mercy Corps finance staff in country.
  • Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of Mercy Corps programs.
  • Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by cost center/project, required sub grantee reporting, as well as other financial information in a timely and accurate manner.
  • Provide monthly management reports to the Country Representative and Program Managers, including expenditures by cost center/project, sub grantee reporting and other financial information, in a timely and accurate manner.
  • Develop annual fiscal year budgets with the Country Representative and develop and implement grant budgeting and forecasting systems with Program Managers.
  • Perform internal audits and reviews as required to ensure compliance with Mercy Corps and donor requirements.
  • Effectively stay abreast of donor policies, procedures, rules and regulations; compile and update applicable local policies; and train Mercy Corps program and partner staff in these policies.
  • Review and monitor partners’ financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain high standards of compliance.
  • Provide on-going technical support for drafting and reviewing budgets and financial narratives for new proposal development. Take the lead as appropriate in the budget development process including facilitation of review and feedback of budget by Mercy Corps HQ.
  • Ensure compliance with Mercy Corps’ procurement policies and procedures for all goods and services.
  • Develop and maintain local office policies and procedures and provide training for all issues related to local financial matters.
  • Analyze compensation packages, taxation requirements and human resource policies for local staff to ensure that Mercy Corps’ has adequately accounted for the financial impact of local staff compensation and benefits.
  • Maintain appropriate local insurance coverage to protect Mercy Corps.
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

STRATEGY AND VISION

  • Recognize opportunities for creative action and create an environment of empowerment.
  • Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to country-wide strategy development.

TEAM MANAGEMENT

  • Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
  • Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
  • Contribute to country team-building efforts, help team members identify problem solving options and ensure the integration of all team members into relevant decision-making processes.
  • Provide team member with information, tools and resources to improve performance & reach objectives.

Do This

SUPERVISORY RESPONSIBILITY: All Finance Department staff in Benghazi and MC Libya Field Offices

ACCOUNTABILITY

REPORTS DIRECTLY TO: Country Representative

WORKS DIRECTLY WITH: Program and operations teams, HQ Regional Finance Officer (with authority for technical financial matters), Regional Program Director

KNOWLEDGE AND EXPERIENCE:

  • Four or more years of progressive financial management experience is required.
  • A BA/S or equivalent in accounting or finance is required. An advanced degree is preferred.
  • Four years experience in grants management as well as an understanding of donor regulations is preferred.
  • Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.
  • Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
  • Advanced computer skills in MS Office programs, particularly Excel
  • Prior management experience and strong organizational skills
  • Fluency in Arabic required. Excellent oral and written English skills

SUCCESS FACTORS:

The ability to interact effectively with international and national personnel both in a managerial as well as training capacity is required. An ability to support programmatic objectives with timely and meaningful financial information is essential. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Country Finance Manager must be willing to travel regularly to Mercy Corps field offices and project sites. As this is a new country program, the Country Finance Manager must demonstrate a high degree of flexibility and a willingness to perform a wide range of financial tasks.

LIVING /ENVIRONMENTAL CONDITIONS:

Group living environment in guest housing; must be able to work in an environment with energy, transportation and communication challenges located in Benghazi. Will require travel to field offices as needed. Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Staff are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps’ policies, procedures, and values at all times and in all in-country venues.

Please apply directly at:

http://mercycorps.silkroad.com/epostings/submit.cfm?fuseaction=app.dspjo...

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