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Assistant to Council/SSC/AC and Office Manager PRACE

10:00:00 AM

Assistant to Council/SSC/AC and Office Manager
Organizational Unit : PRACE Association Executive Office
Reference Number : AOM
Applications : By email to bod@prace-ri.eu

Closing date : 1st November 2011

PRACE Mission:
The mission of the Research Infrastructure PRACE is:

  • the development and provision of an Infrastructure at European level which allows the scientific communities, including those within industry, to access European large-scale computing and storage systems;
  • the management of the coordination between Tier-0, Tier-1 and Tier-2 resources operated and/or coordinated by the PRACE Research infrastructure to deliver world class services to the European Research Community with large-scale computing and storage resource, support and training needs;
  • the provision and rationalization of access to the Infrastructure by qualified European and international scientific communities, either academic or industrial, whose projects can be evaluated for such purpose.

Responsibilities:
Under the authority of the Managing Director of the PRACE Association and its Board of Directors, the responsibilities of the successful candidate will be, but are not limited to:

  • providing assistance by screening telephone calls/enquiries/requests and routing them when appropriate;
  • liaison with the Association’s Council, Scientific Steering and Access Committees (SSC and AC) and scheduling internal and external appointments;
  • welcoming and looking after visitors of the Board of Directors;
  • general office administration and documentation support, maintaining the archive;
  • written correspondence in English/German/French, ideally also good spoken skills in Spanish or Italian;
  • coordinating and arranging travel and accommodation based on the Travel Rules of the Association;
  • assisting in the organization of major conference events;
  • preparation of presentations, handouts, and statistics;
  • management of the conference rooms, i.e. handling preparations of the Council, SSC and AC, attending to participant requests, and tidying up afterwards.
  • assisting in the implementation of internships of members of the Association;
  • other projects/duties as assigned.

Required Qualifications:

  • First degree (Bachelor’s degree or equivalent) in a relevant field e.g. International Management/Business Assistant, Business Communication, International Relations, European Secretarial studies, or Office Management;
  • At least 2 years experience as Assistant and Office Manager in an international working environment;
  • Previous experience in working in a multi-national environment; sensitivity and respect for diversity;
  • Proficient in English in both spoken and written forms; independent spoken skills in other EU languages, particularly German, French, Spanish or Italian, would be an asset
  • Very good knowledge of Microsoft tools: Word, Excel, Powerpoint, Access;
  • Strong ability to establish priorities, work with stringent timelines and multi-task;
  • Excellent communication and organization skills;
  • Professional with the ability to work under minimal supervision with high level of resilience;
  • Team player with strong inter-personal skills.

Remuneration:
Remuneration is commensurate with qualification and years of experience.

Duration of Contract:
The successful candidate will be based at the PRACE AISBL office located at Rue du Trone 98-1050 Brussels on a full-time basis, for an initial period of one year, renewed based on performance for another two years. The working language is English. This is a locally recruited position; no relocation expenses or allowances apply.

Application Procedure:
Interested applicants should submit their application, preferably by e-mail, and must include the following:

Only short-listed candidates will be contacted.

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